WOOTTON COURTENAY VILLAGE HALL
Registered Charity No. 1180907
REPORT OF THE TRUSTEES
AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2026
Page Contents 2 - 6 Report of the Trustees 7 Receipts and Payments Accounts 8 Statement of Assets and Liabili�es
Page 1
WOOTTON COURTENAY VILLAGE HALL
Registered Charity No. 1180907
REPORT OF THE TRUSTEES
AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2026
REFERENCE AND ADMINISTRATION
TRUSTEES
Trustees who served during the year were:
Alan Rowe (Chair)
Brian Ma�hews (Vice-Chair) Barbara O’Keefe (Treasurer) Mary Noble (Secretary) Bill Hodgson Nichola Sco� Paul Sco� Daphne Wilbraham (re�red September 2025)
Mark Oxtoby
Beate Fankhänel (appointed November 2025)
Ken Busby (appointed January 2026)
PRINCIPAL ADDRESS
West Drayton, Woo�on Courtenay, Minehead, TA24 8RH
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Charity is a Charitable Incorporated Organisa�on (CIO) established by a Cons�tu�on dated 29 November 2018.
MANAGEMENT
The general management of the CIO is undertaken by a commi�ee of trustees (the Trustees) comprising a minimum of four and a maximum of thirteen trustees in total. Every trustee must be appointed for a term of three years by a resolu�on passed at the AGM. Trustees shall re�re from office at the end of the Annual General Mee�ng, three years a�er the date on which they came into office, but they may be re-elected or re-appointed.
Page 2
WOOTTON COURTENAY VILLAGE HALL
Registered Charity No. 1180907
REPORT OF THE TRUSTEES
AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2026
STRUCTURE, GOVERNANCE AND MANAGEMENT (cont’d)
MANAGEMENT (cont’d)
respec�vely, shall be charity Trustees for as long as they hold those roles and shall be elected to those posi�ons at the AGM. The Nominated Trustees shall be appointed by each of the clubs and organisa�ons that use the hall facili�es from �me to �me along with a representa�ve of the Woo�on Courtenay Parish Council and All Saints Church. The Co-opted Trustees may be appointed if the Trustees decide addi�onal Trustees are required for the
OBJECTIVES AND ACTIVITIES
The objec�ves of the CIO are to establish and run a village hall and to promote for the benefit of the inhabitants of Woo�on Courtenay without dis�nc�on of sex, sexual orienta�on, age, disability, na�onality, race or poli�cal, religious or other opinions the provision of facili�es for recrea�on or other leisure �me occupa�on of individuals who have need of such facili�es by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the objec�ve of improving condi�ons of life of the said inhabitants. In furtherance of this purpose but not otherwise to hold the land and buildings known as Woo�on Courtenay Village Hall.
Decisions involving capital expenditure and hire of the hall take into account the Charity Commission's public benefit guidance and are specifically aimed at providing a Community Facility for 365 days of the year. During the year the hall was used for a wide range of ac�vi�es for the benefit of the local community, including:
-
Regular village clubs: art group, pilates, yoga, short mat bowls and table tennis amongst others.
-
Film and performances.
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Other village events: fund-raising events, lectures, celebra�ons, etc.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what ac�vi�es the charity should undertake.
Commission's general guidance on public benefit when reviewing the charity's aims and objec�ves in planning future ac�vi�es.
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WOOTTON COURTENAY VILLAGE HALL
Registered Charity No. 1180907
REPORT OF THE TRUSTEES
AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2026
ACHIEVEMENTS AND PERFORMANCE
The following ac�ons were taken to further the purposes of the CIO during the year:
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Purchase and installa�on of an emergency generator, so that the hall can provide a ‘warm safe place’ in the event of power cuts. This was a joint project in conjunc�on with Woo�on Courtenay Parish Council.
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Applying for, and achieving a ‘Hallmark’ award to demonstrate that our village hall is well managed.
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Re-laying the paving slabs at one end of the hall to eliminate a poten�al trip hazard.
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Purchase of three photo/picture exhibi�on boards for use during hall events.
Further ongoing ma�ers include the design, provisioning and installa�on of roof �e bars to stabilise the slow but steady spreading of the hall roof.
FINANCIAL REVIEW
RESERVES POLICY
Free reserves are maintained at such a level as to provide a con�ngency fund for all essen�al repairs and maintenance of the Hall to be undertaken whenever the need arises.
FINANCE REPORT
The year started with an opening cashbook balance of £48,381 and concluded the year with a balance of £47,769, a deficit of £612. This compares with a deficit of £447 in the previous year.
looks like income from the solar panels rose to £3647 from £2,327, this apparent increase is largely due to the way that payment dates happened to fall in FY 2025-26.
The cost of the emergency generator and installa�on was £4730, of which £2500 was contributed by the Parish Council.
The 100-club donated £750.
Page 4
WOOTTON COURTENAY VILLAGE HALL
Registered Charity No. 1180907
REPORT OF THE TRUSTEES
AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2026
As a commi�ee we con�nue to invest in in the Hall, helping to ensure that the fabric of the building is well looked a�er. Hall premises running costs decreased from £8,251 to £6,679 a�er a number of non-recurring costs in FY 2024-25.
Key areas of expenditure include:
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Oil, electricity and water £1,658
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Insurance £ 1,292
-
Cleaning £902
ADDITIONAL INFORMATION
OFFICERS APPOINTMENTS
There were no changes to the commi�ee officers during the year 25/26.
TRUSTEES APPOINTMENTS
During the year, Daphne Wilbraham retired as a Trustee.
Beate Fankhänel and Ken Busby were appointed as new Trustees. Both appointments were unanimously approved at the 2026 AGM.
The following Trustees reached the end of their three-year appointment term:-
Nichola Sco� and Paul Sco�
Both declined to stand for re-elec�on for a further three year term, and they were thanked for their wonderful work over the last three years at the 2026 AGM.
SUMMARY
its charitable purposes and that the Commission’s Public Benefit guidance has been taken into account when exercising such decisions.
Page 5
WOOTTON COURTENAY VILLAGE HALL
Registered Charity No. 1180907
REPORT OF THE TRUSTEES
AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2026
DECLARATION
The Trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature A. J. Rowe Name Alan Rowe Posi�on Chair Date 14[th] August 2026
Page 6
WOOTTON COURTENAY VILLAGE HALL
Registered Charity No. 1180907
REPORT OF THE TRUSTEES
AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2026
RECEIPTS AND PAYMENTS ACCOUNTS
Page 7
WOOTTON COURTENAY VILLAGE HALL
Registered Charity No. 1180907
REPORT OF THE TRUSTEES
AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2026
STATEMENT OF ASSETS AND LIABILITIES AS OF 31st MARCH 2026
| Restricted funds |
General funds |
2026 | 2025 | |
|---|---|---|---|---|
| TSB current account | --- | £47,769.00 | £47,769.00 | £48,381.00 |
| --- | £47,769.00 | £47,769.00 | £48,381.00 |
Other monetary assets
None.
Investment assets
None.
Assets retained for the CIO's own use
The CIO owns, and has registered �tle to, Woo�on Courtenay Village Hall and the land on which it stands. The CIO also owns all of the fixtures and most of the equipment in the hall.
Liabili�es
None.
Approved by the board of trustees, and signed on their behalf by:
Signature A. J. Rowe Name Alan Rowe Posi�on Chair Date 14[th] August 2026
Page 8
ON COURTENAY VILLAGE HALL ANNUAL AC rs 2025 26 Year Endlng 3tst March 2026 2026 2025 PROFrr & LOSS IN Lettings Energy Generatlon Events - Take Art 100 Club Film & Theatre Group {combined} Dunkery Players- Donation12024 + 2025, Generator - Donation from Parish Council Miscellaneous 2,865 3,647 616 750 2,781 4,172 2,327 462 750 2,244 2,500 404 13 960 10 3S9 EXPENDMJRE Hall Running Costs Film & Theatre Group (combined) Events- Take Art Subscriptions Generator - Procurement & Installation Miscellaneous 6,679 1,960 506 390 4,730 306 326 14 572 10,806 8,251 1.459 380 390 Surplus of Ex enditure over Incon 12 447 BALANCE SHEEr Opening Cash at Bank Deficit 48.381 48,828 -612 447 Closln Balance 47 769 48 381 A Rowe (Chairl These Acco nts ave been i petted and found to be in order M Hill
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