WOOTTON COURTENAY VILLAGE HALL
Registered Charity No. 1180907
REPORT OF THE TRUSTEES
AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2025
Page Contents 2 - 6 Report of the Trustees 7 Receipts and Payments Accounts 8 Statement of Assets and Liabili�es
Page 1
WOOTTON COURTENAY VILLAGE HALL
Registered Charity No. 1180907
REPORT OF THE TRUSTEES
AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2025
REFERENCE AND ADMINISTRATION
TRUSTEES
Trustees who served during the year were:
Alan Rowe (Chair)
Brian Ma�hews (Vice-Chair) Barbara O’Keefe (Treasurer) Mary Noble (Secretary) Bill Hodgson Nichola Sco� Paul Sco� Katharine McKenzie (re�red June 2024) Dee Binnie (re�red July 2024)
Mark Oxtoby (appointed September 2024)
Daphne Wilbraham (appointed November 2024)
PRINCIPAL ADDRESS
West Drayton, Woo�on Courtenay, Minehead, TA24 8RH
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Charity is a Charitable Incorporated Organisa�on (CIO) established by a Cons�tu�on dated 29 November 2018.
MANAGEMENT
The general management of the CIO is undertaken by a commi�ee of trustees (the Trustees) comprising a minimum of four and a maximum of thirteen trustees in total. Every trustee must be appointed for a term of three years by a resolu�on passed at the AGM. Trustees shall re�re from office at the end of the Annual General Mee�ng, three years a�er the date on which they came into office, but they may be re-elected or re-appointed.
Page 2
WOOTTON COURTENAY VILLAGE HALL
Registered Charity No. 1180907
REPORT OF THE TRUSTEES
AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2025
STRUCTURE, GOVERNANCE AND MANAGEMENT (cont’d)
MANAGEMENT (cont’d)
respec�vely, shall be charity Trustees for as long as they hold those roles and shall be elected to those posi�ons at the AGM. The Nominated Trustees shall be appointed by each of the clubs and organisa�ons that use the hall facili�es from �me to �me along with a representa�ve of the Woo�on Courtenay Parish Council and All Saints Church. The Co-opted Trustees may be appointed if the Trustees decide addi�onal Trustees are required for the
OBJECTIVES AND ACTIVITIES
The objec�ves of the CIO are to establish and run a village hall and to promote for the benefit of the inhabitants of Woo�on Courtenay without dis�nc�on of sex, sexual orienta�on, age, disability, na�onality, race or poli�cal, religious or other opinions the provision of facili�es for recrea�on or other leisure �me occupa�on of individuals who have need of such facili�es by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the objec�ve of improving condi�ons of life of the said inhabitants. In furtherance of this purpose but not otherwise to hold the land and buildings known as Woo�on Courtenay Village Hall.
Decisions involving capital expenditure and hire of the hall take into account the Charity Commission's public benefit guidance and are specifically aimed at providing a Community Facility for 365 days of the year. During the year the hall was used for a wide range of ac�vi�es for the benefit of the local community, including:
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Regular village clubs: art group, pilates, yoga and table tennis amongst others.
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Film and performances.
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Other village events: fund-raising events, lectures, celebra�ons, etc.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what ac�vi�es the charity should undertake.
Commission's general guidance on public benefit when reviewing the charity's aims and objec�ves in planning future ac�vi�es.
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WOOTTON COURTENAY VILLAGE HALL
Registered Charity No. 1180907
REPORT OF THE TRUSTEES
AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2025
ACHIEVEMENTS AND PERFORMANCE
The following ac�ons were taken to further the purposes of the CIO during the year:
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Servicing of the acous�c par��ons between the main hall and kitchen.
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Addi�on of four new external seats on the veranda which fold back against the hall when not in use to avoid constric�ng access routes.
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Installa�on of a bigger no�ce board in the lobby.
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Repairs to the hea�ng system, roof ridge and decking areas.
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Addi�on of a surge protec�on device to protect the hall in the event of an electrical surge.
Further ongoing ma�ers include the provision of an emergency generator, so that the hall can provide a ‘warm safe place’ in the event of power cuts. This is a joint project in conjunc�on with Woo�on Courtenay Parish Council.
FINANCIAL REVIEW
RESERVES POLICY
Free reserves are maintained at such a level as to provide a con�ngency fund for all essen�al repairs and maintenance of the Hall to be undertaken whenever the need arises.
FINANCE REPORT
The year started with an opening cashbook balance of £48,828 and concluded the year with a balance of £48,381, a deficit of £447. This compares with a surplus of £2,228 generated in the previous year.
income from the solar panels dropped slightly to £2,327, from £2,766 during the previous year.
The 100-club donated a further £750.
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WOOTTON COURTENAY VILLAGE HALL
Registered Charity No. 1180907
REPORT OF THE TRUSTEES
AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2025
As a commi�ee we con�nue to invest in in the Hall, helping to ensure that the fabric of the building is well looked a�er. Hall premises running costs increased from £6,882 to £8,251. The main reasons for this increase are a one-off payment of £1,191 for the new external seats, £594 for servicing par��on doors (not an annual requirement), and £866 for addi�onal servicing, maintenance, and repairs on the boiler and hea�ng system. Other areas of expenditure include:
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Oil, electricity and water £1,513
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Insurance £ 1,267
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Cleaning £1,028
ADDITIONAL INFORMATION
OFFICERS APPOINTMENTS
There were no changes to the commi�ee officers during the year 24/25.
TRUSTEES APPOINTMENTS
During the year, Katharine McKenzie and Dee Binnie retired as Trustees.
Mark Oxtoby and Daphne Wilbraham were appointed as new Trustees. Both appointments were unanimously approved at the 2025 AGM.
The following Trustees reached the end of their three-year appointment term:-
Mary Noble and Bill Hodgson
Both of them agreed to stand for re-elec�on for a further three year term, and this was unanimously approved at the 2025 AGM.
SUMMARY
its charitable purposes and that the Commission’s Public Benefit guidance has been taken into account when exercising such decisions.
Page 5
WOOTTON COURTENAY VILLAGE HALL
Registered Charity No. 1180907
REPORT OF THE TRUSTEES
AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2025
DECLARATION
The Trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature A. J. Rowe Name Alan Rowe Posi�on Chair Date 9[th] August 2025
Page 6
WOOTTON COURTENAY VILLAGE HALL
Registered Charity No. 1180907
REPORT OF THE TRUSTEES
AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2025
RECEIPTS AND PAYMENTS ACCOUNTS
Page 7
WOOTTON COURTENAY VILLAGE HALL
Registered Charity No. 1180907
REPORT OF THE TRUSTEES
AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2025
STATEMENT OF ASSETS AND LIABILITIES AS OF 31st MARCH 2025
| Restricted funds |
General funds |
2025 | 2024 | |
|---|---|---|---|---|
| TSB current account | --- | £48,381.00 | £48,381.00 | £48,828 .00 |
| --- | £48,381.00 | £48,381.00 | £48,828 .00 |
Other monetary assets
None.
Investment assets
None.
Assets retained for the CIO's own use
The CIO owns, and has registered �tle to, Woo�on Courtenay Village Hall and the land on which it stands. The CIO also owns all of the fixtures and most of the equipment in the hall.
Liabili�es
None.
Approved by the board of trustees, and signed on their behalf by:
Signature A. J. Rowe Name Alan Rowe Posi�on Chair Date 9[th] August 2025
Page 8
WOOTTON COURTENAY VIUAG NU ACCOUNTS IO 25 Year Endlng Jlst Marth 2025 PR FIT& INCOME Letting5 Energy Generatlon Events-Take Art ICKJ Club Ftlm & Theatre Group Icombinedl Miscellaneous (Sale Jester ilghttr4 Equip 4.172 2.327 462 750 2,244 3,270 2,766 i.oio 750 2.387 10.359 ,184 EXP NDITURE Hall Running Costs Film & Theatre Group Icombinedl Event5-Take Art Subscriptions Miscellaneou5 8,251 1,459 l.S95 390 326 10,806 391 320 9.9 Surplus of Expenditure over Income 447 2.228 BALANCE SH Opening Cash at Bank Deficit 48,828 46.6QI 447 2,228 C1[nI Balance 48.381 48.828 These Accounts have been Insperted and found to be in order M Hill Date..
2024 Hall Runnln¢ C05ts- mrnary 704 837 2n Elettricity 530 Water 279 122 1225 Insurance 1.267 L028 Cleanin8 Gardening Buildi Costs.. 72 150 107 Crockery replacement Servicing partrtion doors Noticeboard Window repalr5 External Chairs-purthase & carpentry PAT Testing & Electrlcal works Heating-service, repairs & maint Toilet Repalrs WOEFE- Fire Exiiry15her serylce Greenflow- urinals servke FITe Door adlustmtnt Mixellaneous Urinals servi R(MJf Sur¥e¥ Fire Protection AV Equipment Laser measure 594 758 67 217 234 142 1.191 150 Cable covers 65 866 Boiler serwce Electrical Work- PA- Fire Protertion Syst Mlscellaneous 127 193 55 162 53 276 256 4,371 8.251 2807