## **Trustees’ Annual Report for the period** **From 01 April 2023 To 31 March 2024 Charity name: Uttlesford Buffy Bus Association** **Charity registration number: 1180905** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|The Charity’s objects (“the objects”) are
to advance the education of children
below compulsory school age by
providing or assisting in provision of
facilities for group play and the provision
of therapeutic, educational and
stimulating toys and equipment.
To provide recreational and other leisure
time occupation for children mainly within
the Uttlesford District in the interests of
social welfare, that the conditions of life
of such children may be improved.
To support the education of children
during their early years. To reduce
isolation amongst young children and
their families. To work in partnership with
other organisations to ensure every child
gets the very best start in life. To strive
for equality of opportunity for all children,
parents and carers. To increase the
confidence and self-esteem of children,
parents and carers. To provide
information and knowledge of other
services in the local area.| |Summary of the main
activities in relation to
those purposes for the
public benefit, in particular,
the activities, projects or
services identified in the
accounts.|Para 1.17
and 1.19|Uttlesford Buffy Bus Association (UBBA)
is a local charity, community-based, non-
profit making organisation established in
1994. Buffy Playbus is designed to bring
to the under fives and their carers an
opportunity to play and socialise in a
playgroup environment. Buffy Playbus
relies on grant aid, charitable donations
and fund-raising efforts.| |||| |---|---|---| |Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|The trustees have had regard to the
Charity Commission’s guidance on
public benefit.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|The Charity does not make grants| |Policy on social
investment including
program related
investment|Para 1.38|The Charity's only investment is in bank
deposit accounts.| |Contribution made by
volunteers|Para 1.38|We welcome volunteers to be part of our
executive committee and to be involved
with our fund-raising activities.
We have an active fundraising
committee,
All trustees and other committee
members give their time voluntarily and
received no remuneration or other
benefits.| |Other||We will celebrate 30 years of the Buffy
Playbus service in 2024. Rosie Juhl
retired in September 2023 but remains
on our Fund-raising committee and by
becoming a Trustee in January 2024, we
have been able to retain her
considerable knowledge. In her role as
Project Manager for nearly 20 years
Rosie raised over £1.5m and without her
the bus would not be on the road today.
She has moved the service on keeping
up with the challenges and demands to
provide a current and innovative service.
Kerry Mattholie has taken over the role
of Project Manager and has proved to be
outstanding. She has a close rapport
with the playleaders and is excellent in
her communication to the Management
Committee with regards the day to day
running of the bus
Buffy PlayBus is staffed by experienced
and qualified early years employees. Our
staffarehighlymotivated,loved and| valued by all our visitors. Our playleaders plan a weekly activity that supports goals within the Early Years Foundation Framework Stage. The team work hard to initiate conversations between families and engage with children in games to help them to make friends. Buffy PlayBus visits 15 different locations across Uttlesford each week. Our service is completely free to those who use it so that finance is not a barrier and as many children as possible are able to benefit from our offer. ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1.20|We survey our visitors twice each year.
Some of the comments we have
received this year:
36% of our respondents reported that
they sometimes felt lonely in their own
community.
96% of respondents had met new friends
on Buffy Playbus.
88% of our service users felt that the
activities and support available on buffy
had increased their child’s self-
confidence.
If we made a charge (rather than a
donation) 12% would not be able to
attend.
“Thank you - we really appreciate the
existence and hard work of the Buffy Bus
team! All week my children ask when it is
Buffy Bus time!”
“I can’t afford nursery, so it really helps
my two to socialise with other kids”.
"The best thing about Buffy PlayBus is
my son's development and interaction!
He lost a lot of time doing things
because of COVID”.| |||| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Achievements against
objectives set||| |---|---|---|---| ||Achievements against
objectives set|Para 1.41|100% of respondents said they are made
to feel welcome on the bus and would
recommend our service to their friends.| |Performance of
fundraising activities
against objectives set|Para 1.41|| |---|---|---| |Investment performance
againstobjectives|Para1.41|N/A| |Other||| |**Financial Review**||| |Review of the charity’s
financial position at the
end of the period|Para 1.21|We succeeded in securing a further
grant from the National Lottery
Community Fund of £360,000 over a
five-year period. Other grants and
donations were lower than previously.
The National Lottery Community Fund
contribution was 68% of the total income
of £79,255. Other grants made up 19%.
Although we did not make any charge or
suggest any specific donation, donations
from bus users were slightly up on the
previous year. The rest of our income is
made up of other donations, Gift Aid and
bank interest. The cost of running the
service was £108,243 - mainly bus
running costs and staff costs, including
depreciation of £12,598. The cost of
salaries was higher than usual because
of an overlap with a change of project
managers. This left us with a deficit of
£28,988. We have total assets at the end
of the year of £174,900 of which £74,665
were net current assets, so still a healthy
balance.| |Statement explaining the
policy for holding reserves
statingwhythey areheld|Para 1.22|Our policy is to hold £20,000 in reserve
to cover any unforeseen problems with
BuffyPlayBus orclosing downcosts.| |Amount of reserves held|Para 1.22|£20,000| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially
indeficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The National Lottery Community Fund,
Essex Community Foundation, Essex
County Council (Education Services),
Uttlesford District Council, The Little
Butterfly Foundation, Essex Lottery, Give
as you Live, Saffron Walden Round
Table, the Great Dunmow Mayor’s Fund,
Amazon Smile and other individuals.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the
principal risks facing the
charity|Para 1.46|Across the third sector, there is less
income available through grant funding,
which is our main source of income. The
cost-of-living crisis continues to impact
both our costs and the amount of income
raised through donations. As an
organisation that has been operating for
30 years, we are no stranger to difficult
times and change so we are sure that we
can navigatewhat may be atricky path.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing
document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charity incorporated Organisation(CIO)| |Trustee selection methods
including details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or moretrustees|Para 1.25|Appointed by existing Trustees| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---|---| |The charity’s
organisational structure
and any wider network
with which the charity
works|Para 1.51|The Project Manager is responsible for
the day-to-day running of the Playbus
working with the Playleaders on a daily
basis. The Project Manager formally
reports to the trustees at regular
meetings and works with trustees and
other members of the executive
committee on an ad hoc basis.| |---|---|---| |Relationship with any
related parties|Para 1.51|We are pleased to have forged a strong
bond with Home-Start Essex & Carver
Barracks (where Buffy also resides
overnight), Uttlesford Foodbank, Essex
Children & Families Wellbeing Service
and other statutory agencies.| |Other||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|
**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| ||Janet Menell|President||| ||Catherine Fenn-
Smith|Chairman||| ||Margaret Shaw|||| ||Angela Porter|||| ||Lucy Russell|||| ||Christine Astell||until 3rd October 2023|| ||Rosemary Juhl||from 1st January 2024|| – Corporate trustees names of the directors at the date the report was approved **Director name NONE** Name of trustees holding title to property belonging to the charity |**Trustee name**
**Dates acted if not for**
**whole year **
**NONE**
**Funds held as custodian trustees on behalf of others**
Description of the assets
held in this capacity
N/A
Name and objects of the
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s objects
N/A
Details of arrangements
for safe custody and
segregation of such assets
from the charity’s own
assets
N/A|**Dates acted if not for**
**whole year **|| |---|---|---| |||| ||N/A|| ||N/A|| ||N/A|| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser **||| ## **Name of chief executive or names of senior staff members (Optional information)** Mrs Rosie Juhl,(until October 2023) Ms Kerry Mattholie (from September 2023) ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s) Margaret Ann Shaw
Catherine Rose Fenn-Smith
Position (eg
Secretary, Chair, etc) Trustees
Date
15/10/2024 15/10/2024
**----- End of picture text -----**
UTTLESFORD BUFFY BUS ASSOCIATION Registered Charity No. 1180905 ## **STATEMENT OF FINANCIAL ACTIVITIES 1st April 2023 to 31st March 2024** |Notes
**INCOME AND ENDOWMENTS FROM**
DONATIONS
Grants
notes 2/7/8
Donations
notes 3/8
CHARITABLE ACTIVITIES
Grants
note 2
OTHER TRADING ACTIVITIES
Fund raising income
note 4
INVESTMENTS
Interest receivable
OTHER INCOME
**TOTAL**
**EXPENDITURE ON**
Raising funds
Fund raising expenses
note 4
Consultancy fees
Charitable activities
Bus running costs including Insurances
Bus Depreciation
note 6
Salaries and Social Security costs
note 5
Purchase of toys, books and consumables
Telephone, stationery and postage
Staff Welfare & Training
Subscriptions & Ofsted
Hygiene, welfare and sundries
Publicity and advertising
Sundry expenses
Administration
**TOTAL EXPENDITURE**
Net Income(expenditure)
TOTAL FUNDS BROUGHT FORWARD at 1st April 2023
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted Funds Restricted Funds
Total Funds
This period
All Funds
2022 -2023
**£**
**£**
**£**
**£**
67,583
1,520
69,103
80,951
5,750
5,750
10,638
-
-
573
573
2,027
-
3,829
3,829
1,150| |---|---| ||77,735
1,520
79,255
94,766| ||111
111
96
16
16
18| ||127
-
127
114| ||18,083
18,083
18,483
12,598
12,598
12,601
70,792
1,020
71,812
64,365
337
350
687
1,256
552
552
671
970
970
713
213
213
205
567
567
642
504
504
349
1,306
1,306
1,223
825
825
656| ||94,149
13,968
108,117
101,164| ||94,275
13,968
108,243
101,278| ||-16,540
-12,448
-28,988
-6,512
90,314
113,574
203,888
210,400| ||73,774
101,126
174,900
203,888| page 1 of 4 Registered Charity No. 1180905 ## UTTLESFORD BUFFY BUS ASSOCIATION ## **BALANCE SHEET as at 31st March 2024** |Notes
FIXED ASSETS
Bus PN09EKR
note 6
Sensory Den
note 6
CURRENT ASSETS
Prepayments
Debtors
COIF Charities Deposit Fund
Barclays Current Account
Barclays Current account no.2
Cash in hand
Barclays Savings Account
CURRENT LIABILITIES
Grants for future periods
note 8
Creditors
note 9
NET CURRENT ASSETS
TOTAL NET ASSETS
Represented by:
UNRESTRICTED INCOME FUNDS
General Purpose Fund
Tesco for food
Saffron W.alden Round Table for craft
UDC for sensory equipment
Capital Funds
Balance 31st March 2024
Approved by the Trustees and signed on their behalf
Catherine Fenn Smith
Margaret Wass
Hon. Chair
Hon Treasurer
The notes on pages 3 and 4 form part of these accounts.
RESTRICTED INCOME FUNDS Note 7|**£**
305
68,408
1,433
107
396
6,682|31st March
2024
**£**
100,234
1
74,665
174,900
73,774
150
350
100,626
174,900|**£**
305
79,711
5,407
129
10,300|31st March
2023
**£**
110,258
2,575
91,055| |---|---|---|---|---| ||77,331||95,852|| ||2,666||4,797|| ||2,666||4,797|| |||||| |||||203,888| |||||90,314
350
113,224| |||||| |||||203,888| |||||| page 2 of 4 ## **UTTLESFORD BUFFY BUS ASSOCIATION NOTES TO THE ACCOUNTS FOR YEAR ENDED 31MARCH 2024** ## **1 ACCOUNTING POLICIES General Basis of Preparation of Accounts** The accounts are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice for Charity Accounts FRS102 and with the Charities Act 2011. They include the results of the charity's operations which are described in the Trustees' report and all of which are continuing. Income: Grants are apportioned over the period for which they were approved. All other income is recognised when receivable by the Association. Expenditure is recognised when incurred. Value Added Tax is not recoverable by the charity and is included in the relevant costs in the accounts. ## **2 GRANTS** |**Grants received in the period ending 31 March 2024**
**subject to restrictions.**
Fowler Smith and Jones for refugee sessions
Education services for refugee sessions
Tesco for food
Saffron Walden Round table for craft activities
Gt Dunmow Mayor's fund for area stops
Big Lottery for major bus repairs
**Grants received in the period ending 31 March 2024**
**not subject to restrictions**
Big Lottery funding
Uttlesford District Council
Little Butterflies
Essex community foundation
Co-op
**Total GRANT Income**
**3 DONATIONS**
Bus Users
Gift Aid repayment from HMRC
Other donors *|**Grants received in the period ending 31 March 2024**
**subject to restrictions.**
Fowler Smith and Jones for refugee sessions
Education services for refugee sessions
Tesco for food
Saffron Walden Round table for craft activities
Gt Dunmow Mayor's fund for area stops
Big Lottery for major bus repairs
**Grants received in the period ending 31 March 2024**
**not subject to restrictions**
Big Lottery funding
Uttlesford District Council
Little Butterflies
Essex community foundation
Co-op
**Total GRANT Income**
**3 DONATIONS**
Bus Users
Gift Aid repayment from HMRC
Other donors *|**2023-2024**
**£**

500
1,020|**2022-2023**
**£**
2,000
1,500
500
6,440| |---|---|---|---| |||1,520|10,440| |||54,083
6,500
7,000|46,461
10,100
5,000
8,800
150| |||67,583|70,511| |||69,103|80,951| |||**£**
4,652
906
192|**£**
3,586
1,630
5,422| |||5,750|10,638| *Our grateful thanks go to all the individuals, organisations & Councils within Uttlesford who have supported us throughout the period: UBBA staff, committee members & fundraising committee members & their families & friends; Supporters of Essex Lottery , Amazon Smile and Give as you Live page 3 of 4 |**4 FUND RAISING**
Quiz night
Bus Special Hire (Costs included in staff/fuel
expenditure)
Sales (Costs included in previous years)|Proceeds
Costs
**£**
**£**
105
450
18|**2023-2024**|**2022-2023**
Net
**£**
1,457
474| |---|---|---|---| |||Net
**£**
105
450
18
-|| ||573
-|573|1,931| ## **5 STAFF COSTS** No trustee has received or is due to receive any remuneration for the year directly or indirectly from the Charity's funds. No Expenses were paid to Trustees. |**2024**
The average number of staff employed by the Charity
during the period
7
Payroll Costs
**£**
Wages & Salaries
68,368
Employers Social Security Costs
Employers Pension Costs
3,444
71,812|**2023**
5
**£**
61,018
3,347| |---|---| ||64,365| ## **6 FIXED ASSETS** In 2020 the trustees agreed to depreciate the cost of the bus and conversion on a straight line basis over 15 years. |years.|years.||| |---|---|---|---| |A sensory den was also fitted which it was agreed to depreciate on a straight line basis over 5||years.|| |Used by the charity|Bus PN09EKR|Sensory Den|Total| |Cost|£|£|£| |At 1 April 2023|150,354|12,883|163,237| |Additions at cost|||0| |Disposals in year|||0| |At 31 March 2024|150,354|12,883|163,237| |Depreciation:|||| |At 31 March 2023|40,096|10,308|50,404| |Charge for the period ending 31 March 2024|10,024|2,574|12,598| |At 31 March 2024|50,120|12,882|63,002| ||||| |Net book value 31 March 2024|100,234|1|100,235| |**7 RESTRICTED FUNDING**
**DONOR**
Capital fund
Tesco for food
Saffron Walden Round table for craft activities
Gt Dunmow Mayor's fund for area stops
**8 GRANTS FOR FUTURE PERIODS**
**9 CREDITORS**
Trade creditors
Staff Expenses
Taxation and social security||b/f
received in period to
31st March 2024
spent
c/f
**£**
**£**
**£ £**
113,224
12,598
100,626
350
200
150
500
150
350
1,020
1,020| |---|---|---| |||113,574
1,520
13,968
101,126| |||b/f
spent| |||-
-| |||**2023-2024**
**2022-2023**
663
1598
63
517
1940
2682
2666
4797
**Due within 1 yr**| |||2666| ## **10 RESERVES POLICY** Our policy is to hold £25,000 in reserve to cover any unforseen problems with Buffy PlayBus or closing down costs page 4 of 4 Independenl examlneffs report to the trustees of UttIeSf￿ Bufy Bus Assoclatlon which is a Charitable Incorporaled Organisation (CIO) I rep￿ to ￿ trustees ￿ my exalinalw￿ of ts ￿￿nts d the U1tb8s￿ Bufy Bus AssocIats￿ CIO> year efthd 31 Mwch 2024. Rasponsibilities and basis of rewt As charrty trustees of the CIO yw are reS[￿r￿1￿8 ts Ihe (rf the C￿nts accordance with the r￿Ire￿￿nts of th8 Charthes Act 2011 (Ihe ACYI. I reF(rt in re$￿t of my examinakn crf ￿ CIO'S ￿C￿ntS c￿1￿j ojt under SeC￿n 145 of the 2011 Act and in c￿lThj I￿rt my exarThli)n I h￿e fc4kw&J all ts aWi¢at4e Di￿1￿)nS gFven by the Charity c¢JTrThSs￿ urthr s￿IK)n 145(SMb) Act. Independent examlnerfs statement I have C(vn￿eted my eX￿inat￿￿. l ¢cth ttst rn) nwlwia CO￿ lo my attention in ccmrrttth Yrilh tre ex￿In8￿ gNirwJ to belivrfe that in any material res￿t. 1. accounting T￿ts were ket* in respect th8 CIO as r￿lIr￿1 by section 130 2. the accounts acCc￿ with th(￿e T￿¢￿d5. 3. the accounts rN)t with the appkat4e requrenwts CC￿￿em*￿j the fomi and content of &cc*Jnis set (Art ￿ the Charit￿S (Acccuts aTrJ Re[￿s) R￿uL911)nS XQ8 ots than any requirerTWrt lh* ts ￿c(Al[￿ grve a arxl fa￿ VPIV which is a examinatijn to wh￿h atterikn shcxld tE dralvn n this rwt in to enatle a FffOFer understandirvJ of th8 xccubts to te reached. Sijned: Joanna Wardle (CIPFA Qualrfwj) Date: 30th Septemkr 2024 Indepondonl oxamlnorfs report to the trustoes of utll0sfo￿ Buffy Bus Assoclallon which is a Charlith Incorporated Organisation (CIO) I rewl to the tnBtees my eX￿￿nal￿￿ of ts ￿(X￿ts crf the Ulllesford Bufy 8u8 Assctiation lthe CIO) year etThJed 31 M￿h 3J24. Rosponsibilities basis of report As the cw trustees crf the CIO you ￿e res[￿￿1t￿e for th8 twaraIM￿ d I accounts in accord￿ with the ￿UIren￿)ts of the Charities Act 2011 (Ihe Act,). I reF*Jt in re$￿t of my examina1M￿ of the CIO'S ￿c￿nts crnl (xrt under section 145 of the 2011 Act and in caryirwJ c￿rt my eXaThna1K￿ I have folk)w&l all ts appliCat￿e D1￿c￿nS given by the Charity c￿r￿SS￿ uIKJer 145(SXbl of the Act. Independent examinerfs statem I have c•ted my examinat￿. I confirn that Tr) materia matters have to my attentKY) in conneLlion with t￿ exaffinal￿ gvirYJ cause to beli8v6 that in any material resFXt: 1. acCountW￿ w￿8 keF* in resFeCt of the CIO as r￿1r&I by section 130 of Act. iy 2. the accounts (kn nrrt accord with those recc￿5. or 3. the Xcounts ￿ Th)t with Ihe awS¢able rwirenmts ¢(￿Cern1r0 the fom and content of accounts set wt in ts Charities (ACc￿nts aTrJ ReFrfs) Reguktions 2CQ8 other than any require[￿nt that the accounts grie a In￿ arKI fair vw whiGh is not a I have rn corteTrts and have CC￿ &ross r*) crther ryotter5 in c(￿r￿tr"On with the SwJned'. Joanna Wardle (CIPFA a￿li￿) Date.. 30th September 2024