## **Trustees’ Annual Report for the period** **From 01 April 2020 To 31 March 2021 Charity name: Uttlesford Buffy Bus Association Charity registration number: 1180905** ## **Objectives and Activities** **----- Start of picture text -----**
SORP
reference
Summary of the Para 1.17 The Charity’s objects (“the
purposes of the charity objects”) are to advance the
as set out in its education of children below
governing document compulsory school age by providing
or assisting in provision of facilities
for group play and the provision of
therapeutic, educational and
stimulating toys and equipment.
To provide recreational and other
leisure time occupation for children
mainly within the Uttlesford District
in the interests of social welfare,
that the conditions of life of such
children may be improved.
Summary of the main Para 1.17 Uttlesford Buffy Bus Association
activities in relation to and 1.19 (UBBA) is a local charity,
those purposes for the community-based, non-profit
public benefit, in making organisation established in
particular, the 1994.
activities, projects or Buffy Playbus is a playbus designed
services identified in to bring to the under fives and their
the accounts. carers an opportunity to paint, play
and socialise in a playgroup
environment. Buffy Playbus relies
on grant aid, charitable donations
and fund-raising efforts.
Statement confirming Para 1.18 The trustees have had regard to
whether the trustees the Charity Commission’s guidance
have had regard to the on public benefit.
guidance issued by the
Charity Commission on
public benefit
**----- End of picture text -----**
## **Additional information (optional)** **----- Start of picture text -----**
You may choose to include further statements where relevant about:
SORP
reference
Policy on grant making Para 1.38 The Charity does not make grants
Policy on social The Charity's only investment is in
investment including Para 1.38 a bank deposit account
program related
investment
We welcome volunteers to be part
of our executive committee and to
Contribution made by Para 1.38 be involved with our fund-raising
volunteers activities.
In normal times we have an active
fundraising committee and
gratefully accept help from Saffron
Walden Diamonds who assist on
quiz nights.
All trustees and other committee
members give their time voluntarily
and received no remuneration or
other benefits.
In 2020-21 we were unable to
undertaken our usual fund-raising
activities.
Buffy PlayBus is staffed by
Other experienced & qualified early years
employees. Our staff are highly
motivated and loved & valued by all
our visitors.
In normal times Buffy PlayBus visits
15 different rural and isolated urban
communities each week.
During the strict period of lockdown
the staff were furloughed. When
reduced lockdown measures were
introduced we provided a limited
service, which required attendees
to book in advance and was limited
to 2 families per session, involved
the wearing of PPE and a thorough
clean-down between sessions.
This was appreciated by our
families, and proved a better and
more satisfactory outcome for the
staff.
**----- End of picture text -----**
## **Achievements and Performance** |||SORP reference||| |---|---|---|---|---| ||Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to
society as a whole.|Para 1.20|Essex County Council
commissioned us to provide fun
summer holiday events for children
with a disability and their families
and this proved to be a great
success with 48 children attending
over the fve week period. We are
now using the learning gained from
these sessions to ofer Special
Educational Needs activities in both
Safron Walden and Dunmow over
the coming year; these have been
additionally funded by the British
and Foreign Schools Society to
whom we are very grateful.|| ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against
objectives set Para 1.41
Performance of
fundraising activities
against objectives set Para 1.41
Investment
performance against Para 1.41 N/A
objectives
Other
Financial Review
Review of the charity’s Para 1.21 Though Covid 19 restrictions meant
financial position at the that the Buffy Playbus was only
**----- End of picture text -----**
**----- Start of picture text -----**
end of the period able to provide a limited service for
a short period of this year, we were
fortunate that those funders who
had agreed to grants continued to
fund us as before. Chief of these
was the Big Lottery, which provided
53% of the total income of £79,971.
We also took advantage of the
Government’s Job Retention
Scheme, which amounted to 22% of
the total.
Statement explaining Para 1.22 Our policy is to hold £20,000 in
the policy for holding reserve to cover any unforeseen
reserves stating why problems with Buffy PlayBus or
they are held closing down costs.
Amount of reserves Para 1.22 £20,000
held
Reasons for holding Para 1.22 N/A
zero reserves
Details of fund Para 1.24 N/A
materially in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
Additional information (optional)
You may choose to include further statements where relevant about:
The National Lottery Community
The charity’s principal Fund, Uttlesford District Council,
sources of funds Children in Need, Fowler Smith and
(including any Para 1.47 Jones, Saffron Walden Rotary Club
fundraising) and the Little Butterflies
Foundation. Dunmow Rotary Club,
Supporters of Essex Lottery,
Amazon Smile and Give as you Live
and other individuals.
Investment policy and
objectives including
any social investment N/A
policy adopted Para 1.46
The unknown resolution of the
Corona Virus Pandemic. However
A description of the The Big Lottery Fund and Children
principal risks facing Para 1.46 in Need continue to support us .
the charity
**----- End of picture text -----**
Other ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25
constituted? Charity incorporated association
(e.g unincorporated (CIO)
association, CIO)
Trustee selection Para 1.25
methods including
details of any Appointed by existing Trustees
constitutional
provisions e.g. election
to post or name of any
person or body entitled
to appoint one or more
trustees
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the
induction and training Para 1.51
of trustees
The charity’s The Project Manager is responsible
organisational for day - to -day running of the
structure and any Playbus working with the
wider network with Para 1.51 Playleaders on a daily basis. The
which the charity Project Manager formally reports to
works the trustees at regular meetings,
and works with members of the
executive on an ad hoc basis. We
are pleased to have forged a strong
**----- End of picture text -----**
**----- Start of picture text -----**
bond with Home-Start Essex and we
have working relationships with
Virgin Barnardo’s children’s centres,
Uttlesford Family Hub, health
visitors, the NLCF & and other
statutory agencies.
Relationship with any We have also been fortunate
related parties Para 1.51 through an application to the
Cranfield Trust to have the
professional expertise of the CEO of
The Centre for Engineering and
Mechanical Excellence who is
offering us support over the coming
year to formulate strategies for
future sustainability and succession
planning.
Other
**----- End of picture text -----**
**----- Start of picture text -----**
Reference and Administrative details
Charity name Uttlesford Buffy Bus Association
Other name the charity
uses Buffy Bus, Buffy Playbus, UBBA
Registered charity 1180905
number
Charity’s principal Walnut Tree Cottage, Littlebury Green, Saffron
address Walden, Essex. CB11 4XB
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or
Trustee Dates acted if not body) entitled to
Office (if any)
name for whole year appoint trustee (if
any)
1 Janet Menell Chairman
2 Angela Porter
Margaret
3
Shaw
**----- End of picture text -----**
**----- Start of picture text -----**
Catherine Vice-Chairman
4
Fenn-Smith
5 Lucy Russell
Beverley
6
Young
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name NONE** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year NONE** ## **Funds held as custodian trustees on behalf of others** **----- Start of picture text -----**
Description of the N/A
assets held in this
capacity
Name and objects of N/A
the charity on whose
behalf the assets are
held and how this falls
within the custodian
charity’s objects
Details of N/A
arrangements for safe
custody and
segregation of such
assets from the
charity’s own assets
**----- End of picture text -----**
## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** ## **Type of Name Address advise** **r** **Name of chief executive or names of senior staff members (Optional information)** Mrs Rosie Juhl ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s) Margaret Ann Shaw
Position (eg Trustee
Secretary, Chair, etc)
Date
25/10/2021
**----- End of picture text -----**
BAL￿￿ SHEEf ￿ at 31gt l•*rth 2021 3tst knch 2021 3tstlknh 2020 *)ttS FIXED ASSET5 Bus PW9EKk 5ersory Den CUPRENT ASSETS Prepayn%nts Debt¢Jrs COIF Charities Dwit Fund clw Current Account ¢lKrity 1051491 8arclays Current A¢¢ount Ctrwity 11809)5 Barctys Current accO￿t rK*.2 re lIW￿5 CAF ￿k1 A¢¢ount Cash f ILwt te6 )te6 130,306 7.729 140.330 10.306.C() 231 28h24 20.598 12 5.5TI 14 25,238 155 51.825 26597 17 25249 82.991 CURRENT LIABILITIES Grants for future per te8 )>te 9 1.575 1.575 2.587 2587 ET CVRRENT ASSETS 81.416 49.238 TOTAL NET A55ETS 219,451 199.874 Repruented by.. UNRESTRICTED IWME FVNf>S Gew￿1 pur￿$¢ Fur 79564 46.196 RESTrICTED ￿oME FWDS Nknte 7 UDC for toys Essex ConunuNty Fouyththm for insmvKe cosls Troinirvj Cow Communrty Fur￿ for CO0￿.￿ ortivities VDC for sefjw eqwpr*nt Copitd Funds 3C¥) 95 31x1 IP6L 151,027 138.426 Bolonce 3tst Ilwch 2021 219.451 199.874 Approved by tht TnLs*¢¢s a￿1 sig%d on thw"r beknlf J¢￿ A•￿tIl President The Mtes on pa9es 3 4 fom rAYt of (*£￿￿rtS. 21/0612021 iyrTLESFORts BVFFY BUS ASSOCtATITh ihY¢sln'eted P£thcted Total All Funds This 2019-2020 tes DONATIONS 6rants Eomtions 2n18 Mt¢s 318 52.682 4.226 54.582 4.226 I￿.295 11.986 CHARITABLE AcfIvITIES 6rnnts OTHER TRAts￿ AcrtVITIES te2 3J68 3,168 6244 Fund roisiTrJ I￿Orne TrJte 4 5,983 INVESTMENTS Int¢r¢st retty￿b OTHER INCOME J¢b Retetttion Sclwne Refund Road Tox Profit on Mle of I￿$ 37 37 17.791 167 17.791 167 1fi17 t thets tronferred frorn chon'ty 1051491 ￿te 10 T17fAL 112.767 289,040 74.9)3 5.068 79,9n Roisi Fund rty$iNJ expwu Consultthkw f te4 676 1.375 1.375 1.375 1.375 5.226 aritob Js runniry costs inewirg Bus DePre¢￿tIon Sahries ard 5¢Kial knity cosis hJrcha#e of toys, bcKiks consundiles TelEpIVJ￿, stat￿rUy ond posttyje Stalf W¢lf4*Y a TMi*i Sjbsuiptiotts a Ofst¢d 2.410 IOA79 12.601 51.999 2,114 I,ioi 667 288 679 1.132 2.145 te6 te5 12.601 4.123 260 12,601 40,673 265 210 210 279 279 545 io 196 545 Publicity arKI ¢th%rtisiry AdmiTrwstration 335 40.160 18059 59.019 83.940 41,535 t8A59 60394 89,166 t IrKowdexpErK*twe) 33.368 -ts,791 19?77 199M74 TOTAL FUNDS BROUGHT FCXIWARD tht Isl Awil 2020 46J% 153h78 199.874 TOTAL M4tsS CAkAIEts FORWARts 139.887 219,451 199.874 2110612021 The lxcwnts ty¢ Pre￿•￿d vrthr the hi￿ty￿￿ eost tortntiDn In￿cOr￿ wrth thE 5talWKllt of ke£Cffj￿lthd Prxtiry f¢r ¢￿ty A¢¢•M*s F115102 thj with rt* Att 2011. iv*ludE the res￿1$ of thE Ch￿Ity's iseratw thxT*ed in th¢ ¢Jrd dl of which contFf•Jil¥J. All othEr rwnis¢d ¥kn tt* As*oeitiiitiiL val￿ Ad￿d Tox is rn)t reCO￿r￿&t ty the chwity is in th¢ v¢k¥wt ¢osts in 2 6AAMrs Children in N Esx¥ Cuthunity Maff oThJ iwance costs Kelty F*>ThI￿ Trust for staff saknry uttword DC cornrnw¥ty proJe¢t fv ete Texo fw cooki FO￿￿￿ Smith and forcoyid 5rtffMn Walden kottry Ck Cw C¢nwnunity for co)knry aCti￿t￿l Saffron Walden Rtyjnd Ttsb￿ for unifornL & iryys 6peot Dum)ow kound f<* wntirg costs Lottery for ser&ory den 8HJ Lottery for 6244 2Xs 2M3 65J 8.418 s.r￿8 110.799 r*cwwd in thR Fwiod * 3111 Iltyth 2021 r•t J Lo*t¢ry f¢Kdi Uttword Di￿￿** C•Jntil Little &￿￿rflieS 42.432 J.25J 40.391 349 52.682 57.V 45.740 156539 5.833 1.748 3.on 10.654 6rft Aid repynt fruN HMRC OFhv 4*)r•rs" 4226 "t)r 9rat¢ful thank$ 90 toall the irtliybthth. d C•Jrtils ￿thin iJtrIWrfd swted tty ihrwhout *he period.. UBBA staff. C￿lt*￿4 ¢tyMThittee Tr*r*¢rs & f•Ail*sa fr*rd&' Durnrw RotEYY CI¢ Supporltws of Essex Lott￿. smile 6Are ￿ >wLi¥e •rKt irnti¥i&M 5pechtil Hire (Costs tn ￿llfIll￿1 Lw411t￿> ¢r¢wdfundir9 for w&ory den Biw actiwtxs 5ths of T-shirt# 7Z5 4.8 118 392 5?07 S ￿APP cosrs dirtctty w I￿lT￿¢t￿ frtffi tht C￿lty.$ fuTrJs. were ￿ld to Tntstee* p¢riod Costs 51KQ2 i.n3 40.673 l7.791 51.999 Aecei¥*d frw Job P4t¢ntw4 tt** cotts rn 2020 IhE twttd to th¢ the kn •r4J e4V*VSiW On a str•*lt li￿ baw 15 A ser&ory d¢n wos otso fitted tt *>y*¢d t• &pYeititt On d sirn¥*i lirt basis 0￿ 5 TrE4*S. 8u% P￿￿KR 5trw fotd At l April 2020 dditiorffj ol eost Disposals In Al 31 Alrth 2021 Deveetdt￿.' A131 Aknh 2020 Cl¥ry fw the 31 Alwch 2021 A* 31 Mweh 2021 I￿.354 I2￿3 163.237 354 12.883 163.237 IOP24 10.024 2,577 2577 5.t54 t2,elll 25.202 t 31 Alfyyh 2021 138,035 reuTh¢d in pentyj lo 3tst A4w¢h 2021 sptnt c/f Copild fund Esxx ¢ornnwr4ty Fourda*ion for staff ard cc&ts vItW¢rd DC eomrnunity wiect for toys etc thildren sn K*ed Fowler Srnilh ard Joru fw cowd •S¥tslio vtiword f>istrict cau￿11 For &ts¢ry Ew"wKnt re FeFfon, Jor49, 6orthn, Ry￿$ and Lthj CHp CommuMIty Furd for cookiThJ ¢Ktiwtxs Soffrnn Wolden %otthy for 151.027 .601 138.426 260 3.168 31XI 154Trn blf 18A59 140077 spebt wrthin l YT Trtsje ertdit kj Expen*s T￿til}n ord ￿•01 seethyty Pemion tothh¥tiOW5 225 1275 1937 241 2587 At thE crnitt¢¢ ￿￿*11$ on 22 Almeh 2019 it ¥Nas to tr￿rfer dl 4lS*ts to the on l Awl 2019. Detthls of ret os*tS trwsf¢ffed we as on shtet fty)wthair9 31 M¢rth 2019 11 AESEFtves r poli¢y 1$ to £20,tXiI in to cover ory ￿Orse￿ or down costs ## **Independent examiner’s report to the trustees of Uttlesford Buffy Bus Association which is a Charitable Incorporated Organisation, Company number CEO15741 and Charity number 1180905 (‘the Company’).** I report to the charity trustees on my examination of the accounts of the Company for the year ended 31[st] March 2021. ## **Responsibilities and basis of report** As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. ## **Independent examiner’s statement** I confirm that I am qualified to undertake the examination. I am a fellow of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Charles Olley Chartered Accountant 22[nd] September 2021