## **REPORT OF THE TRUSTEES AND** ## **ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 FOR** ## **SHEFFIELD DESIGN AWARDS** **REGISTERED CHARITABLE INCORPORATED ORGANISATION CHARITY NO. 1180890 ON 29/11/2018** ## **CONTENTS** **Page Report of the Trustees 2 – 3 Receipts and Payments 4 Notes to the Accounts 5** SDA ACCOUNTS 2023'24.doc page 1 of 5 ## **Introduction** The Trustees present their report with the accounts of the charity for the year ended 31 March 2023.The Trustees have adopted the provisions of Section 133 of the Charities Act 2011 to prepare cash [receipts and payments] accounts as the gross income of the charity is below the prescribed limit of £25,000. ## **Registered Charity number** 1180890 **Principal address** 100 BOLE HILL LANE SHEFFIELD S10 1SD ## **Trustees** Paul Bedwell Michael Brown Andrew Jackson Jim Monach [Secretary/Treasurer] Leanora Simmonite [Chair] ## **Structure, Governance and Management** ## **Governing Document** The charity is controlled by its governing document, a constitution, and is a charitable incorporated organisation whose only voting members are its charity trustees. ## **Risk management** The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. ## **Objectives and activities** The Charity is established for the public benefit with the following objects in the area comprising the City of Sheffield and its region which area shall hereinafter be referred to as “the area of benefit”: - (1) To promote high standards of planning and architecture in buildings and open spaces in and around Sheffield, principally through the promotion of an Awards scheme. - (2) To educate and inform the public in and around Sheffield about planning, design, architecture and landscape. - (3) To promote the preservation, protection, development and improvement of features of historic or public interest in and around Sheffield SDA ACCOUNTS 2023'24.doc page 2 of 5 ## **Achievements and performance** The SD awards were not offered in 2023 resuming its biennial pattern following Covid and the decision to make the Keith Hayman Awards for Public Art in the alternating years to the SDA in future. The early part of the reported year was taken up with the necessary preparation for the KHA scheme: the administrative framework to put in place; effort to find sponsors to support the scheme; the campaign to seek appropriate entries for the awards matching the aims to support excellence; the judging and administration to make the awards at a suitable venue; finally administration of the orderly conclusion of the KHA2023. Due to the increased pressure on Trustees to manage and organise these awards, and a review of the likely costs involve, the Trustees took the decision to run this cycle with paid administrative support. It was felt that the reputation of the scheme would benefit from this professional support, ideally of an individual with relevant experience. Previous use of large event management/public relations companies had been a mixed success given their usual clientele being much larger events, with much larger budgets than we would ever have. In addition it would offer the Trustees the opportunity to evaluate the efficacy, affordability and cost effectiveness of using such support for the SDA as well in its 2024 cycle. The Trustees agreed that the cycle could and would be terminated during the year if income looked unlikely to match the required expenditure. 15 nominations were made for the Keith Hayman Awards. A panel of 2 independent judges and 2 Trustees was appointed and made final decisions about the awards from a shortlist produced by the Trustees. Considerable publicity attended the making of the awards at the Awards Ceremony held in November 2023. It was gratifying that the arts community was well represented at the Awards Event in a local noted arts space. This evening also served to advertise the SDA which would run in 2024. **Membership** There is no membership of the SDA in line with its constitution. However as part of its charitable objects the Trustees maintained a high and active profile via professional contacts, its website and the use of print and social media. The membership of the constituent bodies, SCT and SSA serve as groups of professionals and members of the public with whom SDA is able to consult on a continuing basis in support of its educational objectives. No new Trustees were appointed this year nor did any resign. **Reserves policy** It is the policy of the charity to maintain unrestricted funds at a level which would cover management and charitable expenditure budgeted for the next two years. This is to ensure the future stability of the charity. It is in the nature of the principal activities of the charity that significant financial commitments are only made at the start of the awards cycle. If there were insufficient funds available at the start of the financial year, our timetable is such that no commitments would need to have been made before that time. Either the SDA or KHA could reluctantly be cancelled for that cycle if they could not reasonably be expected to be financially sound. There are no permanent employees or ongoing expenses such as premises etc. Continuing expenditure is therefore minimal and managed by a modest surplus from the operation of the awards scheme. The organisation of the awards scheme is such that income from sponsorship, and for the SDA entry fees, is received during the early phases of the cycle. The Trustees see no reason for the usual approach not to be sustainable into the future, but it will be reviewed as necessary. To achieve an outcome of a net loss of £1240 in this financial year for KHA only is an acceptable result given the business model we rely on by which the following SDA year is designed to result in a modest surplus. **Trustees** The SDA Trustees nominated by Sheffield Civic Trust are SCT Trustees Paul Bedwell, Jim Monach and non-SCT Trustee Andrew Jackson, whilst the Sheffield Society of Architects appointed Michael Brown and Leanora Simmonite. SDA ACCOUNTS 2023'24.doc page 3 of 5 ## **SHEFFIELD DESIGN AWARDS RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 MARCH 2024** |**FOR THE**|**YEAR ENDED 31 MARCH**|**2024**| |---|---|---| ||**2022/23**|**2023/24**| ||**Unrestricted Funds2**|**Unrestricted Funds1**| ||**£**|**£**| |**Receipts**||| |Grants||-| |||| |Sponsorship/Donations|4000|1487| |||| |Entry Fees1|5115|-| |||| |**Total receipts**|**9115**|**1487**| |||| |**Payments**||| |||| |Administration/IT1|-|1242| |||| |Trustee Expenses|301|479| |||| |Meeting& Event Expenses|2100|1006| |||| |JudgingExpenses1|1173|-| |||| |Plaques/Certificates|489|-| |||| |Sundries||57| |||| |**Totalpayments**|**4063**|**2727**| |||| |**Net of receipts/[payments]**|**5052**|**[1240]**| |**Total funds carried**
**forward @ Bank**|**7415**|**6118**| _**1—No awards made in this year other than Keith Hayman Awards, which are a less resource-intensive scheme but also attract no entry fees**_ _**2 – There are no restricted funds in this charity; all are designated to achieve the aims of the SDA**_ SDA ACCOUNTS 2023'24.doc page 4 of 5 **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023** ## **1 Accounting policies** ## **Accounting convention** The Trustees present their report with the accounts of the charity for the year ended 31 March 2024. The Trustees have adopted the provisions of Section 133 of the Charities Act 2011 to prepare cash [receipts and payments] accounts as permitted by the Charities Commission for CIOs with a gross income of less than £25,000 p.a. ## **Incoming resources** All incoming resources are included in this Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. ## **Resources expended** Expenditure is accounted for on a cash basis and has been classified under headings which then aggregate all costs related to that category. ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with all and any of the charitable objectives at the discretion of the Trustees. Restricted funds can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. None of this applies to the funds reported here. ## **2. Trustees’ remuneration and benefits** There were no Trustees’ remunerations or other benefits for the year ended 31 March 2024 nor for the previous year ended 31 March 2023. ## **Trustees’ expenses** Trustees received no reimbursement of expenses in the year to 31 March 2023 beyond repayment of necessary travel or accommodation for meetings etc. No Trustees or any other person related to the charity had any personal interest in any transaction entered into by the charity during the year. ## **External Checks** These have not been applied in view of the income being below the limit specified by the Charities Commission of £25,000 p.a **.** ## **Dr Jim Monach Treasurer/Trustee on behalf of Board of Trustees** SDA ACCOUNTS 2023'24.doc page 5 of 5