## **Trustees' Annual Report for the period** Period start date Period end date **01 04 2022 31 03 2023 From To** ## Section A Reference and administration details **Charity name** **SHEFFIELD DESIGN AWARDS** **Other names charity is known by** **-** **Registered charity number (if any) 1180890** **Charity's principal address 100 BOLE HILL LANE** **SHEFFIELD** **Postcode S10 1SD** **Names of the charity trustees who manage the charity** |



|**Trustee name**|**Office (if any)**|**Dates acted if**
**not for whole**
**year**
**Name of person (or body) entitled to**
**appoint trustee (if any)**| |---|---|---|---| ||PAUL BEDWELL
MICHAEL BROWN
ANDREW JACKSON
DR JIM MONACH|Trustee
Trustee
Trustee
Trustee Secretary|SHEFFIELD CIVIC TRUST
10/3/23
SHEFFIELD SOCIETY OF
ARCHITECTS
SHEFFIELD CIVIC TRUST
SHEFFIELD CIVIC TRUST| ||LEANORA SIMMONITE|Trustee Chair|SHEFFIELD SOCIETY OF
ARCHITECTS| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**
||| |||
| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** **TAR** 1 ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document CONSTITUTION - (eg. trust deed, constitution) ‘FOUNDATION’ MODEL - CHARITABLE INCORPORATED How the charity is constituted ORGANISATION (eg. trust, association, company) APPOINTED BY TRUSTEES Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** (1) TO PROMOTE HIGH STANDARDS OF PLANNING AND ARCHITECTURE IN BUILDINGS AND OPEN SPACES IN AND AROUND SHEFFIELD, PRINCIPALLY THROUGH THE PROMOTION OF AN AWARDS SCHEME. (2) TO EDUCATE AND INFORM THE PUBLIC IN AND AROUND SHEFFIELD ABOUT PLANNING, DESIGN, ARCHITECTURE AND LANDSCAPE. (3) TO PROMOTE THE PRESERVATION, PROTECTION, DEVELOPMENT AND IMPROVEMENT OF FEATURES OF HISTORIC OR PUBLIC INTEREST IN AND AROUND SHEFFIELD. **TAR** 2 THE PLANNING OF AN AWARDS PROGRAMME AND EVENTS TO RECOGNISE AND PROMOTE HIGH STANDARDS OF PLANNING AND ARCHITECTURE IN BUILDINGS AND OPEN SPACES IN AND AROUND SHEFFIELD, INCLUDING RESEARCH RELATING TO VENUES, SUPPLIERS, POTENTIAL SPONSORS ETC. DEVELOPED LINKS WITH OTHER COMMUNITY, VOLUNTARY AND PROFESSIONAL GROUPS TO INCREASE INTEREST AND INVOLVEMENT IN LOCAL DESIGN AND PLANNING STANDARDS AND THE AWARDS PROGRAMME AND ASSOCIATED AIMS OF SHEFFIELD DESIGN AWARDS. IN DOING SO THE TRUSTEES HAVE HAD REGARD TO ALL THE COMMISSION’S GUIDANCE ON PUBLIC BENEFIT. AS PART OF OUR AIMS TO EDUCATE AND INFORM THE PUBLIC SDA HAS THE SUPPORT OF A HIGH PROFILE LOCAL DESIGNER, CORIN MELLOR WHO HAS AN INTERNATIONAL REPUTATION AS OUR PATRON DURING THIS PERIOD THE 2022 ITERATION OF THE SHEFFIELD DESIGN AWARDS RAN COMMENCING MAY 2022 WHEN THE LAUNCH WAS HELD. THE AWARDS THEMSELVES WERE MADE AT A **Summary of the main** CEREMONY IN NOVEMBER 2022. THIS WAS A VERY CHALLENGING **activities undertaken for the** TIME FOR THE CHARITY. IT WAS THE FIRST OPPORTUNITY TO **public benefit in relation to** OFFER THE AWARDS SINCE COVID, THE 2020 RUN HAVING BEEN **these objects (include within** CANCELLED. MANY OF THE COMMUNITY PARTNERS WERE NOT **this section the statutory** YET BACK TO FULL OPERATION AND IT WAS UNCERTAIN HOW **declaration that trustees have** FINANCIALLY VIABLE THE SCHEME WOULD BE. WE WERE UNABLE **had regard to the guidance** TO BUDGET ACCURATELY EITHER FOR THE AMOUNT OF **issued by the Charity** SPONSORSHIP OR THE NUMBER OF ENTRIES WE MIGHT EXPECT **Commission on public** BASED ON 2018 ACTIVITY. AS A RESULT THE TRUSTEES TOOK THE **benefit)** DECISION TO RUN THE SCHEME WITHOUT EXTERNAL, PROFESSIONAL HELP AS HAD PREVIOUSLY BEEN NECESSARY, ENSURING THAT ACTIVITY COULD BE TERMINATED EARLY AT ANY POINT IF THE FINANCIAL VIABILITY OF THE CHARITY WERE THREATENED. THIS ENABLED CONTINUITY BUT AT THE COST OF SIGNIFICANT PERSONAL TIME INVESTMENT OF THE TRUSTEES. IT PROVED POSSIBLE TO COMPLETE THIS ITERATION OF THE SCHEME. REVIEW OF THIS YEAR’S ACTIVITY IDENTIFIED THE PRINCIPLE THAT IN FUTURE PROFESSIONAL SUPPORT WOULD AGAIN BE REQUIRED. THE SCHEME SUCCESSFULLY ENGAGED WITH PUBLIC AND DESIGN PROFESSIONALS IN THE CITY REGION TO PROMOTE THE BEST OF DESIGN AND PLANNING. ALMOST 40 ENTRIES WERE RECEIVED AND SIXTEEN AWARDS MADE. SUFFICIENT SPONSORSHIP WAS RECEIVED TO MAKE THE SCHEME FINANCIALLY SOUND. THE AWARDS CEREMONY ACHIEVED SIGNIFICANT ATTENTION VIA PRINT AND SOCIAL MEDIA AND IN PERSON IN PURSUIT OF OUR EDUCATIONAL AIMS. THE TRUSTEES ARE SATISFIED THAT THEY HAVE COMPLIED WITH THEIR DUTY TO HAVE DUE REGARD TO THE GUIDANCE OF THE CHARITY COMMISSION WITH REGARD TO PUBLIC BENEFIT. **Additional details of objectives and activities (Optional information)** **TAR** 3 |You**may choose**to include
further statements, where
relevant, about:
•policy on grantmaking;
•policy programme related
investment;
•contribution made by
volunteers.|SDA HAS NO CURRENT VOLUNTEERS OTHER THAN THE
TRUSTEES, AND IS NOT SET UP TO MAKE GRANTS| |---|---| ||| |Section D|Achievements and performance| |**Summary of the main**
**achievements of the charity**
**during the year**|| ||THE 2020 SDA WERE CANCELLED DUE TO COVID-19, BUT THE 2022
RUN WAS SUCCESSFULLY ACHIEVED AS DESCRIBED ABOVE IN
SECTION C.| ||| |**Section E Financial review**|| |**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially**
**in deficit**
**Further financial review details**
You**may choose**to include
additional information, where
relevant about:
•
the charity’s principal
sources of funds (including
any fundraising);
•
how expenditure has
supported the key objectives
of the charity;
•
investment policy and|| ||TO HOLD IN RESERVES FUNDS TO COVER OPERATING COSTS
SUFFICIENT TO ENSURE THAT ANY UNANTICIPATED LOSSES IN AN
AWARDS CYCLE ARE COVERED. AS THE PROGRAMME OF
AWARDS IS OUR PRIMARY SOURCE OF BOTH EXPENDITURE AND
INCOME SDA WILL NOT COMMIT TO COMPLETING ANY CYCLE, LET
ALONE A FUTURE CYCLE, WITHOUT FUNDS IN PLACE TO ENSURE
ITS SUCCESSFUL MANAGEMENT AND COMPLETION WITHIN
PLANNED BUDGET. FINANCIAL COMMITMENTS WILL CONTINUE TO
BE DEPENDENT ON PRE-ESTABLISHED INCOME STREAMS. SDA
PLANNING IS SUCH THAT INCOME IS ASSURED BEFORE ANY
COMMITMENT TO EXPENDITURE IS ENTERED INTO. SDA IS ALSO
ENGAGED IN TALKS WITH PARTNERS ABLE TO SUPPORT OUR
WORK IN OUR WIDER AIMS AS WELL. THE WIDER AIMS PRIMARILY
INCUR THE COST INVOLVED IN THE COMMITMENT OF TRUSTEE
TIME AND EXPERTISE AND THE PURCHASE OF PROFESSIONAL
SUPPORT TO THE AWARDS CYCLE ITSELF.| ||NO CURRENT DEFICIT| ||**(Optional information)**| ||FUNDING IN THE PERIOD REFLECTS INCOME RAISED THROUGH
SPONSORSHIP AND THEN SPENT SUPPORTING THE AWARDS
SCHEME. AS DESCRIBED IN SECTION C, THE 2022 AWARDS WERE
PROMOTED AND OPERATED ALONGSIDE OUR WIDER
EDUCATIONAL EFFORTS.
FINANCIAL INFORMATION:
ALL FUNDS ARE KEPT IN A SINGLE BUSINESS ACCOUNT WITH THE
CO-OPERATIVE BANK.
INCOME - £17,480
EXPENDITURE - £8,743
FUNDS AT BANK - £7,415| **TAR** 4 objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|JIM MONACH|LEANORA SIMMONITE| |---|---|---| |||| ||TRUSTEE/SECRETARY|CHAIR| |||| ||**26/7/24**|**26/7/24**| |**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|PAUL BEDWELL|MICHAEL BROWN| |---|---|---| |||| ||TRUSTEE|TRUSTEE| ||**26/7/24**|**26/7/24**| |||| ||ANDREW JACKSON|| |||| ||TRUSTEE|| ||**26/7/24**|| **TAR** 5 ## **REPORT OF THE TRUSTEES AND** ## **ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 FOR** ## **SHEFFIELD DESIGN AWARDS** ## **REGISTERED CHARITABLE INCORPORATED ORGANISATION CHARITY NO. 1180890 ON 29/11/2018** ## **CONTENTS** **Page Report of the Trustees 2 – 4 Receipts and Payments 5 Notes to the Accounts 6** SDA ACCOUNTS 2022'23.doc page 1 of 5 ## **Introduction** The Trustees present their report with the accounts of the charity for the year ended 31 March 2023.The Trustees have adopted the provisions of Section 133 of the Charities Act 2011 to prepare cash [receipts and payments] accounts as the gross income of the charity is below the prescribed limit of £25,000. ## **Registered Charity number** 1180890 ## **Principal address** 100 BOLE HILL LANE SHEFFIELD S10 1SD ## **Trustees** Paul Bedwell Michael Brown Andrew Jackson Jim Monach [Secretary/Treasurer] Leanora Simmonite [Chair] ## **Structure, Governance and Management** ## **Governing Document** The charity is controlled by its governing document, a constitution, and is a charitable incorporated organisation whose only voting members are its charity trustees. ## **Risk management** The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. ## **Objectives and activities** The Charity is established for the public benefit with the following objects in the area comprising the City of Sheffield and its region which area shall hereinafter be referred to as “the area of benefit”: - (1) To promote high standards of planning and architecture in buildings and open spaces in and around Sheffield, principally through the promotion of an Awards scheme. (2) To educate and inform the public in and around Sheffield about planning, design, architecture and landscape. (3) To promote the preservation, protection, development and improvement of features of historic or public interest in and around Sheffield SDA ACCOUNTS 2022'23.doc page 2 of 5 ## **Achievements and performance** The awards were not offered in 2020 due to Covid. The SDA resumed its biennial pattern in Summer 2022. The early part of the reported year was taken up with the necessary preparation for the scheme: the administrative framework to put in place; effort to find sponsors to support the scheme; the campaign the seek appropriate entries for the awards matching the aims to support excellence; then the judging and administration to make the awards; finally administration of the orderly conclusion of the SDA2022. Due to uncertainty as to the economic position of the design and architecture industries to support the SDA to the same extent as in the past, the Trustees took the decision to run this cycle without paid administrative support. It was felt that the reputation of the scheme would suffer if the cycle was disrupted once more, and the Trustees agreed that the cycle could and would be terminated during the year if income looked unlikely to match the required expenditure. In this year Trustees took on all the required administration of the scheme in order that it be a success. This will not be repeated as the time required was unsustainable for the future, and the charity will revert to employing, on a fee-paid basis, administrative support for the management of the scheme. 39 schemes were entered into the scheme this year under 7 categories plus 2 for public art, the Keith Hayman Awards. A panel of 4 independent judges was appointed and made final decisions about the awards from a shortlist produced by the Trustees. Considerable publicity attended the making of the awards around the Awards Ceremony held in November 2022. As this is a biennial event they will be repeated in 2024. **Membership** There is no membership of the SDA in line with its constitution. However as part of its charitable objects the Trustees maintained a high and active profile via professional contacts, its website and the use of print and social media. The membership of the constituent bodies, SCT and SSA serve as groups of professionals and members of the public with whom SDA is able to consult on a continuing basis in support of its educational objectives. **Keith Hayman Awards** These were made separately in 2021 as they were established as an annual event, but alongside the SDA in Autumn 2022. Jim Monach and Andrew Jackson led on this project. More entries were achieved than in any previous round. **Reserves policy** It is the policy of the charity to maintain unrestricted funds at a level which would cover management and charitable expenditure budgeted for the next two years. This is to ensure the future stability of the charity. It is in the nature of the principal activities of the charity that significant financial commitments are only made at the time of the biennial awards cycle. There are no employees or ongoing expenses such as premises etc. Continuing expenditure is therefore minimal and managed by a modest surplus from the operation of the awards scheme. The organisation of the awards scheme is such that income of sponsorship and entry fees is received during the early phases of each cycle. The Trustees see no reason for the usual approach not to be sustainable into the future, but it will be reviewed as necessary. **Trustees** The SDA Trustees nominated by Sheffield Civic Trust are SCT Trustees Paul Bedwell, Jim Monach and non-SCT Trustee Andrew Jackson, whilst the Sheffield Society of Architects appointed Michael Brown and Leanora Simmonite. SDA ACCOUNTS 2022'23.doc page 3 of 5 ## **SHEFFIELD DESIGN AWARDS RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 MARCH 2023** ||**2021/22**|**2022/23**| |---|---|---| ||**Unrestricted Funds2**|**Unrestricted Funds2**| ||**£**|**£**| |**Receipts**||| |Grants||| |||| |Sponsorship|750|4000| |||| |EntryFees 1|-|5115| |||| |**Total receipts**|**750**|**9115**| |||| |**Payments**||| |||| |Administration/IT1|-|-| |||| |Trustee Expenses|32|301| |||| |Meeting& Event Expenses|777|2100| |||| |JudgingExpenses1|-|1173| |||| |Plaques/Certificates|36|489| |||| |Sundries|-|| |||| |**Totalpayments**|**845**|**4063**| |||| |**Net of receipts/(payments)**|**(95)**|**5052**| |**Total funds carried**
**forward @ Bank**|**2494**|**7415**| _**1—No awards made in this year other than Keith Hayman Awards, which are a less resource-intensive scheme**_ _**2 – No funds are restricted in this scheme; all are designated to achieve the aims of the SDA**_ SDA ACCOUNTS 2022'23.doc page 4 of 5 **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023** ## **1 Accounting policies** ## **Accounting convention** The Trustees present their report with the accounts of the charity for the year ended 31 March 2023. The Trustees have adopted the provisions of Section 133 of the Charities Act 2011 to prepare cash [receipts and payments] accounts as permitted by the Charities Commission for CIOs with a gross income of less than £25,000 p.a. ## **Incoming resources** All incoming resources are included in this Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. ## **Resources expended** Expenditure is accounted for on a cash basis and has been classified under headings that aggregate all costs related to that category. ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance all and any of the charitable objectives at the discretion of the Trustees. Restricted funds can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. None of this applies to the funds reported here. ## **2. Trustees’ remuneration and benefits** There were no Trustees’ remunerations or other benefits for the year ended 31 March 2023 nor for the previous year ended 31 March 2022. ## **Trustees’ expenses** Trustees received no reimbursement of expenses in the year to 31 March 2023 beyond repayment of necessary travel for meetings etc. No Trustees or any other person related to the charity had any personal interest in any transaction entered into by the charity during the year. ## **External Checks** These have not been applied in view of the income being below the limit specified by the Charities Commission of £25,000 p.a **.** ## **Dr Jim Monach Treasurer/Trustee on behalf of Board of Trustees** SDA ACCOUNTS 2022'23.doc page 5 of 5