Trustees Report 2023
Portishead Pre School Brampton Way, Portishead, North Somerset, BS20 6YN
Trustees:
Charlotte Cains (treasurer appointed September 2022) Sarah Farthing (appointed January 2021) Chloe Bailey (secretary appointed September 2022)
Former Trustees:
Rebecca Fuller Chair (appointed 1.7.20 resigned December 2023) Tim Oates Treasurer (appointed 17.7.19 resigned September 2022) Michelle Kerr (Appointed November 2020 resigned November 2022) Hannah Harris Chair (appointed 7.11.17 resigned 1.7.20) Lucy Murdock Secretary (appointed 16.11.15 resigned 5.11.20) Donna King Member (appointed 20.5.19 resigned 31.7.20.) Sophie Luke Member (appointed 20.5.19 resigned 31.7.20) Kate Davies - Member (appointed 14.11.19 resigned 31.7.20) Sarah Russell - Member (appointed 14.11.19 resigned 31.7.20) Juliet Cartwright Secretary (appointed November 2020 resigned September 2021)
Structure, governance and management Description of the Charity's trusts
The Charity is governed by the Pre-School Learning Alliance Constitution 2011 and is constituted under those guidelines. The Committee is nominated, seconded and then voted on by members at the Annual General Meeting. With regards to Trustee recruitment, all parents are invited to become involved via newsletter, posters, email and social media.
The committee is given an induction pack outlining their responsibilities and duties as a committee member. Committee members complete a DBS and EY2 to check their suitability and criminal record. Committee members are given the opportunity to attend training where applicable. We also have Safeguarding Policies in place. All members have access to these and all our policies. We work with North Somerset Early Years Team and local network of early years' provision.
The charity completed the process of transferring to incorporation status. This was supported by Burroughs Day solicitors. This has resulted in the cessation of the charity (Portishead Playgroups 298053) and transfer of all assets and liabilities to the new incorporated entity (Portishead Pre-school 1180880), such that the unincorporated charity is no longer a going concern.
Objectives and Activities
Summary of the objects of the Charity
To provide a pre-school provision to children and families in the Portishead area subject to availability of places and according to our current Administration Policy and Ofsted registration and requirements.
Summary of the main activities undertaken for the public benefit in relation to these object
Our main funding is through North Somerset Council. With this funding we aim to provide a nurturing, enabling and safe environment in which to learn.
At the time of collating this report, the charity employs thirteen members of staff. Ongoing training is provided to enable staff to educate the local children of the area.
Additional details of objectives and activities
Volunteers enable this provision to continue. The committee are the business managers of the charity; without their commitment and time the Pre-school would close. Parents and carers give their time to the Pre-school by assisting at the settings and at fundraising events. They are the support network.
Achievements and performance
Summary of the main achievements of the Charity during the year
As always, our Portishead preschool settings have been very busy. The Portishead preschool staff always go above and beyond to give the children such a rich and exciting learning experience where children can thrive in all areas of development. We currently have two children with Special Educational Needs and staff are amazing at supporting these children in their development. Staff use outside agencies where possible to help support the children (e.g. North somerset SENCO’s, speech and language Therapist)
This academic year we are celebrating 2023 -2024 we are celebrating 60 years of preschool.
We kick started this by having a bit of a face lift, a new preschool logo and staff uniform also making the new uniform available to children if they wish to buy it.
At Christmas time we had a big carol concert in the local church where both preschool settings came together. The children sang beautifully. The Committee sold refreshments and sold Christmas baubles with the new preschool logo on. This was a very positive fundraiser and one we hope to repeat next year.
Back in the summer we had a quiz that was well supported by our parents. This was a good fundraiser.
Also, the preschool did their annual sponsored obstacle course which is always a good fundraiser and is well supported by our families.
Our biggest success for the preschool was we gained a grant from Portishead Town Council for half the money we needed to replace the roof on our Brampton site. This meant that we could have the roof fully replaced.
Financial Review
Charity's policy on reserves
We have reserves to enable the charity to comply with lease requirements which state we would have to remove the Brampton building and make the ground ‘good’ should we close; cover redundancy; cover any unforeseen costs; and to repair the Brampton building.
Financial results for the year
The funds report a loss this year. The accounts show an annual fall of £13,180.
Further financial details
Income for the year was £197,777 We have reserves of £163,252. Some of this is allocated to the final payment for the property improvements on the Brampton site. This amount is included in the payables figure in the accounts. The remainder of these funds are held to ensure the long-term future of the charity. The charity holds investment funds of £18,481. Please see below for further information on the registration of current investment funds. In the year £2,009 was made through all the fundraising events. Our reserve and fundraising allowed us to continue to provide this provision for the community.
Registration of investment funds
The investment that the charity holds with M&G Investments is, at the date of these accounts, held in the name of the former charity ( Charity No. 298053). This investment is in the process of being registered in the name of Portishead PreSchool. The funds are held in a charity specific bond.
Approved by the Trustees and signed on their behalf by:
Charlotte Cains Treasurer Date: 03/03/2024
Registered Company No. CE015725 Registered Charity No. 11801180880
Portishead Pre-School
Annual Report and Financial Statements
For the Year Ended 31st August 2023
Page 1
Portishead Pre-School Registered Company No. CE015725 Contents for the Year Ended 31st August 2023
| Page/s | |
|---|---|
| Reference and Administrative Details | 3 |
| Statement of Trustees' responsibilities | 4 |
| Trustees Report | 5-6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Accounts | 9-13 |
| Detailed Income and Expenditure account | 14 |
Page 2
Portishead Pre-School Registered Company No. CE015725 For the Year Ended 31st August 2023
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
CE015725
Registered Charity number
1180880
Registered office
Brampton Way Portishead Bristol BS20 6YN
Trustees
Charlotte Cains (treasurer, appointed September 2022) Sarah Farthing (appointed January 2021) Chloe Bailey (secretary, appointed September 2022)
Former Trustees
Tim Oates — Treasurer (appointed 17.7.19, resigned September 2022) Michelle Kerr (appointed November 2020, resigned November 2022) Rebecca Fuller — Chair (appointed 1.7.20, resigned November 2022) Hannah Harris– Chair (appointed 7.11.17 resigned 1.7.20) Lucy Murdock– Secretary (appointed 16.11.15 resigned 5.11.20) Donna King– Member (appointed 20.5.19 resigned 31.7.20.) Sophie Luke– Member (appointed 20.5.19 resigned 31.7.20) Kate Davies- Member (appointed 14.11.19 resigned 31.7.20) Sarah Russell- Member (appointed 14.11.19 resigned 31.7.20) Juliet Cartwright– Secretary (appointed November 2020 resigned September 2021)
Accountants
TaxAssist Accountants B7 Kestrel Court, Harbour Road, Portishead, Somerset BS20 7AN
Independent Examiner
BW Business Accountants & Advisers Limited, Henleaze Business Centre, Harbury Road, Bristol BS9 4PN
Solicitors
Ince Metcalfes Combe House Combe Road Portishead BS20 6BJ
Page 3
Portishead Pre-School
Registered Company No. CE015725
For the Year Ended 31st August 2023
Statement of Trustees' Responsibilities
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- Select suitable accounting policies and apply them consistently
*Observe the methods and principles in the Charities SORP
*Make judgements and estimates that are reasonable and prudent
*State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements and
*Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (accounts and reports) Regulations, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Page 4
Portishead Pre-School Registered Company No. CE015725 For the Year Ended 31st August 2023 Trustees Report 2023
Structure, governance and management
The Charity is governed by the Pre-School Learning Alliance Constitution 2011 and is constituted under those guidelines. The Committee is nominated, seconded and then voted on by members at the Annual General Meeting. With regards to Trustee recruitment, all parents are invited to become involved via newsletter, posters, email and social media. The committee is given an induction pack outlining their responsibilities and duties as a committee member. Committee members complete a DBS and EY2 to check their suitability and criminal record. Committee members are given the opportunity to attend training where applicable. We also have Safeguarding Policies in place. All members have access to these and all our policies. We work with North Somerset Early Years Team and local network of early years' provision.
The charity completed the process of transferring to incorporation status. This was supported by Burroughs Day solicitors. This has resulted in the cessation of the charity (Portishead Playgroups 298053) and transfer of all assets and liabilities to the new incorporated entity (Portishead Pre-school 1180880), such that the unincorporated charity is no longer a going concern.
Objectives and Activities
Summary of the objects of the Charity
To provide a pre-school provision to children and families in the Portishead area subject to availability of places and according to our current Administration Policy and Ofsted registration and requirements.
Summary of the main activities undertaken for the public benefit in relation to these objects
Our main funding is through North Somerset Council. With this funding we aim to provide a nurturing, enabling and safe environment in which to learn.
At the time of collating this report, the charity employs thirteen members of staff. Ongoing training is provided to enable staff to educate the local children of the area.
Additional details of objectives and activities
Volunteers enable this provision to continue. The committee are the business managers of the charity; without their commitment and time the Pre-school would close. Parents and carers give their time to the Pre-school by assisting at the settings and at fundraising events. They are the support network.
Achievements and performance
Summary of the main achievements of the Charity during the year
As always, our Portishead preschool settings have been very busy. The Portishead preschool staff always go above and beyond to give the children such a rich and exciting learning experience where children can thrive in all areas of development. Wecurrently have two children with Special Educational Needs and staff are amazing at supporting these children in their development. Staff use outside agencies where possible to help support the children (e.g. North Somerset SENCO’s, speech and language Therapist)
This academic year we are celebrating 2023-2024 we are celebrating 60 years of preschool. Wekick started this by having a bit of a face lift, a new preschool logo and staff uniform also making the new uniform available to children if they wish to buy it. At Christmas time we had a big carol concert in the local church where both preschool settings came together. The children sang beautifully. The Committee sold refreshments and sold Christmas baubles with the new preschool logo on. This was a very positive fundraiser and one we hope to repeat next year.
Back in the summer we had a quiz that was well supported by our parents. This was a good fundraiser. Also, the preschool did their annual sponsored obstacle course which is always a good fundraiser and is well supported by our families. Our biggest success for the preschool was we gained a grant from Portishead Town Council for half the money we needed to replace the roof on our Brampton site. This meant that we could have the roof fully replaced.
Financial Review
Charity's policy on reserves
We have reserves to enable the charity to comply with lease requirements which state we would have to remove the Brampton building and make the ground ‘good’ should we close; cover redundancy; cover any unforeseen costs; and to repair the Brampton building.
Page 5
Portishead Pre-School Registered Company No. CE015725 For the Year Ended 31st August 2023
Financial results for the year
The funds report a loss this year. The accounts show an annual fall of £13,180.
Further financial details
Income for the year was £197,777 We have reserves of £163,252. Some of this is allocated to the final payment for the property improvements on the Brampton site. This amount is included in the payables figure in the accounts. The remainder of these funds are held to ensure the long-term future of the charity. The charity holds investment funds of £18,481. Please see below for further information on the registration of current investment funds. In the year £2,009 was made through all the fundraising events. Our reserve and fundraising allowed us to continue to provide this provision for the community.
Registration of investment funds
The investment that the charity holds with M&G Investments is, at the date of these accounts, held in the name of the former charity ( Charity No. 298053). This investment is in the process of being registered in the name of Portishead Pre-School. The funds are held in a charity specific bond.
Approved by the Trustees and signed on their behalf by:
Charlotte Cains
Treasurer 18 Apr 2024
Date:
Page 6
Portishead Pre-School
Registered Company No. CE015725 For the Year Ended 31st August 2023
| Notes Incoming resources Donations and legacies Charitable activities Other trading activities Investment income Total incoming resources Resources expended Charitable activities Raising funds Governance costs Total resources expended Net incoming resources for the year Reserves brought forward Total funds carried forward |
Unrestricted funds 2023 £ 146,532 47,063 3,563 619 197,777 202,382 1,226 7,349 210,957 -13,180 243,834 230,654 |
Unrestricted funds 2022 £ 178,064 40,752 5,750 480 |
|---|---|---|
| 225,046 | ||
| 198,371 1,540 9,880 |
||
| 209,792 | ||
| 15,255 228,579 |
||
| 243,834 |
Page 7
Portishead Pre-School Registered Company No. CE015725 For the Year Ended 31st August 2023
| Notes CURRENT ASSETS Tangible Fixed Assets 1 Investments 2 Debtors 3 Cash at the bank and in hand 4 CREDITORS Amount falling due within one year 5 NET CURRENT ASSETS NET ASSETS RESERVES Profit and loss account TOTAL FUNDS |
£ £ 51,208 18,481 1,782 163,252 234,723 4,069 230,654 230,654 230,654 230,654 2023 |
£ £ 42,157 19,245 1,816 189,703 252,921 9,087 243,834 243,834 243,834 243,834 2022 |
£ £ 42,157 19,245 1,816 189,703 252,921 9,087 243,834 243,834 243,834 243,834 2022 |
|---|---|---|---|
| 243,834 | |||
| 243,834 | |||
| 243,834 |
For the year ended 31st August 2023, the company was entitled to exemption from audit under section 477(2) of the Companies Act 2006.
The Members have not required the company to obtain an audit in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibility for:
(i) ensuring the company keeps accounting records which comply with Sections 386; and
(ii) preparing accounts which give a true and fair view if the state of affairs of the company as at the end of the financial year, and its profit or loss for the financial year, in accordance with the requirements of Section 393, and which otherwise comply with the requirements of the Companies Act relating to accounts, so far is applicable to the company.
The accounts have been prepared in accordance with the Charities SORP (FRS102) and the Charities Act 2011.
Approved by the Trustees and signed on their behalf by: Charlotte Cains
18 Apr 2024
Date:
The notes on page 9 onwards form part of these financial statements.
Page 8
Portishead Pre-School Registered Company No. CE015725
For the Year Ended 31st August 2023
ACCOUNTING POLICIES
The following accounting policies have been used consistently in dealing with items which are considered material to the company's financial statements.
Basis of preparation
The accounts have been prepared in accordance with the Charities SORP (FRS102) and in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) and the Charities Act 2011.
These accounts have been prepared under the historic cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts
Cash Flow statement
The charity has taken the exemption available in FRS102 not to prepare a cash flow statement.
Going concern
The accounts have been prepared on a Going Concern basis
Public benefit
The charity is a Public Benefit Entity
Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the
Donations and legacies
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured
Grants receivable
Grants are receivable when the charity has an entitlement to the funds and any conditions linked to the grants have been met
Deferred income
Deferred income represents amounts received for future periods and is released to Incoming resources
Page 9
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is
Raising funds
There are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and these costs of an indirect nature necessary to support them.
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources
Governance costs
These include the costs attributed to the charities compliance with constitutional and statutory requirements including audit, strategic management and trustees meetings and reimbursed expenses
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly the charity is potentially exempt from taxation in respect of income and capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable gains Act 1992 to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over the expected useful life as follows:
Freehold buildings - straight line method over 8 years
Investments
Listed investments are measured at market value at the balance sheet date. Changes in value are included in the Statement of Financial Activities
Page 10
Cash at bank
Cash and cash equivalents, cash on hand and other short term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Debtors
Short term debtors are measured at transaction price and are due from customers for services provided in the ordinary course of activities
Creditors
Short term creditors are measured at transaction price and are obligations to pay for good or services that have been acquired in the ordinary course of activities from suppliers
Pensions
Contributions to defined contribution plans are expenses in the period to which they relate
Trustee remuneration and benefits
None of the trustees have been paid any remuneration or received any other benefits from an employment with the charity or a related entity.
Trustee expenses
No trustee expenses have been incurred
Key Management Personnel
The trustees are considered the key management personnel and received no remuneration for their work
Related party transactions
There have been no related party transactions
Restricted funds
There have been no restricted or designated funds received in the year
Staff numbers
There was one full time member of staff and an average of 17 part-time members of staff
Staff banding
No employee received employee benefits or more than £60,000
Page 11
Portishead Pre-School Registered Company No. CE015725 For the Year Ended 31st August 2023
| FIXED ASSETS Cost At 1 September 2022 Addition Disposal At 31 August 2023 Depreciation At 1 September 2022 Charge for the year Eliminated on disposal At 31 August 2023 Net Book Value At 31 August 2023 At 1 September 2022 |
66,205 20,247 - Land and buildings |
1,168 - - Computer equipment |
|
|---|---|---|---|
| 86,452 | 1,168 | ||
| 24,827 10,807 - |
389 389 - |
||
| 35,634 | 778 | ||
| 50,818 41,378 |
390 779 |
1 FIXED ASSETS
| 2 INVESTMENTS Cost - M&G Investments Increase (decrease) in Valuation |
Listed investments 19,245 -764 |
|
|---|---|---|
| 18,481 |
Page 12
Portishead Pre-School Registered Company No. CE015725 For the Year Ended 31st August 2022
| 3 DEBTORS Trade Debtors Prepayments 4 CASH AT BANK Cash in hand NatWest 99648024 NatWest 34002502 Co-op 6720272800 5 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors PAYE/NI Pensions Accruals Deferred income |
2023 £ 554 1,228 1,782 0 0 0 163,252 163,252 250 12 571 3,236 0 4,069 |
2022 £ 1,392 424 |
|---|---|---|
| 1,816 | ||
| 61 374 - 189,268 |
||
| 189,703 | ||
| 1,359 3,574 1,294 2,742 118 |
||
| 9,087 |
6 CHARITIABLE STATUS
The company is a registered charity.
7 TAXATION
The directors are of the opinion that the company's present activities are exempt from corporation tax.
8 COMPANY STATUS
The Company is a Charitable incorporated organisation controlled by the Trustees
Page 13
Portishead Pre-School Registered Company No. CE015725 For the Year Ended 31st August 2023
| 2023 | 2022 | ||||
|---|---|---|---|---|---|
| INCOME | £ | £ | |||
| Donations and legacies | 146,532 | 178,064 | |||
| Charitable activities | |||||
| Pre-School Operations | 47,063 | 40,752 | |||
| Other trading activities | |||||
| Fundraising events | 2,009 | 2,970 | |||
| Rental Income | 1,170 | 1,410 | |||
| Other trading income | 384 | 1,370 | |||
| Investment Income | |||||
| Bank interest receivable | 619 | 480 | |||
| Other Income from Fixed Asset investment | 0 | 0 | |||
| Total Incoming Resources | 197,777 | 225,046 | |||
| EXPENDITURE | |||||
| Raising funds | |||||
| Fundraising cost | 8 | 360 | |||
| Other trading cost | 1,218 | 1,180 | |||
| 1,226 | 1,540 | ||||
| Preschool operations | |||||
| Rent | 8,602 | 6,919 | |||
| Rates and Water | 1,071 | 672 | |||
| Wages | 160,970 | 161,906 | |||
| Staff-Employers NI | 3,975 | 4,061 | |||
| Employers Pensions | 2,594 | 2,161 | |||
| Telephone and internet charges | 2,927 | 2,843 | |||
| Printing, postage and stationery | 177 | 233 | |||
| Repairs and Renewals | 1,935 | 736 | |||
| Staff training and welfare | 980 | 514 | |||
| Light and heat | 5,303 | 3,905 | |||
| Equipment expensed | 1,167 | 4,030 | |||
| Cleaning | 948 | 801 | |||
| Establishment costs | 536 | 925 | |||
| Land and Buildings - depreciation | 11,196 | 8,665 | |||
| 202,381 | 198,371 | ||||
| Support costs Management | |||||
| Advertising | - | 0 | |||
| Insurance | 677 | 3300 | |||
| Subscriptions | 148 | 63 | |||
| Computer software | 638 | 606 | |||
| Sundry Expenses | 0 | ||||
| 1,463 | 3,969 | ||||
| Governance costs | |||||
| Audit and Accountancy Fees | 4,877 | 3,552 | |||
| Listed investment revaluation | 764 | 2,063 | |||
| 5,887 | 5,911 | ||||
| Total expenditure | 210,957 | 209,791 | |||
| Net Income (loss) | - | 13,180 |
15,255 |
Page 14
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the Charity Name Portishead Pre-School trustees/directors/ members of On accounts for the year 31 August 2023 ended Charity no.: 1180880 Company no.: CE015725 Set out on pages 1-2 I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2023. Responsibilities and As the charity’s trustees of the Company (who are also the directors of the basis of report company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).
Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below) which gives me cause to believe that:
-
accounting records were not kept in accordance with section 386 of the Companies Act 2006; or
-
the accounts do not accord with such records; or
-
the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the Charities SORP (FRS102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Date: 17 April 2024
1
October 2018
IER
Name:
Natalie Binstead-Wey on behalf of BW Business Accountants & Advisers Limited
Relevant professional qualification(s) or body (if any):
Institute of Chartered Accountants in England and Wales Chartered Institute of Taxation
Address:
Henleaze House
Harbury Road BS9 4PN
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
It has come to our attention that Fixed Asset Investments valued at £18,481, remain registered in the name of Portishead Playgroups, the previous unincorporated charity which has now ceased operations. We understand that the application to transfer these Fixed Asset Investments to the Company is still pending and that this matter will be rectified in due course.
2
October 2018
IER
Issuer TaxAssist Accountants Document generated Thu, 18th Apr 2024 8:34:53 UTC Document fingerprint 906e8301f620603b1e2dcbdedd84d145
Parties involved with this document
Document processed
Party + Fingerprint
Thu, 18th Apr 2024 10:02:38 UTC Ms Charlotte Cains - Signer (f4115e43f7b8ba1bd76bf4dc3a8859ce) Thu, 18th Apr 2024 10:02:39 UTC Sergey Pimonov - Copied In (3707d0c74a7548b4785d96a97322eb11) Audit history log Date Action Thu, 18th Apr 2024 10:02:39 UTC Ms Charlotte Cains viewed the envelope (31.94.58.158) Thu, 18th Apr 2024 10:02:39 UTC Document emailed to party email (18.133.157.102) Thu, 18th Apr 2024 10:02:39 UTC This envelope has been signed by all parties (31.94.58.158) Thu, 18th Apr 2024 10:02:39 UTC Sent the envelope to Sergey Pimonov for signing (31.94.58.158) Thu, 18th Apr 2024 10:02:38 UTC Ms Charlotte Cains signed the envelope (31.94.58.158) Thu, 18th Apr 2024 10:02:24 UTC Ms Charlotte Cains viewed the envelope (31.94.58.158) Thu, 18th Apr 2024 8:35:04 UTC Document emailed to party email (18.134.98.221) Thu, 18th Apr 2024 8:34:55 UTC Sent the envelope to Ms Charlotte Cains for signing. (18.133.237.255) Thu, 18th Apr 2024 8:34:55 UTC Envelope has been set to automatically remind the active signer every 3 day(s). (18.133.237.255) Thu, 18th Apr 2024 8:34:55 UTC Sergey Pimonov has been assigned to this envelope. (18.133.237.255) Thu, 18th Apr 2024 8:34:55 UTC Ms Charlotte Cains has been assigned to this envelope. (18.133.237.255) Thu, 18th Apr 2024 8:34:55 UTC Envelope generated. (18.133.237.255) Thu, 18th Apr 2024 8:34:55 UTC Document generated with fingerprint 906e8301f620603b1e2dcbdedd84d145. (18.133.237.255) Thu, 18th Apr 2024 8:34:53 UTC Envelope generated with fingerprint e8f600857d46dc140c6f93250f1042b5 (18.133.63.166)
Registered Company No. CE015725 Registered Charity No. 11801180880
Portishead Pre-School
Annual Report and Financial Statements
For the Year Ended 31st August 2023
Page 1
Portishead Pre-School Registered Company No. CE015725 Contents for the Year Ended 31st August 2023
| Page/s | |
|---|---|
| Reference and Administrative Details | 3 |
| Statement of Trustees' responsibilities | 4 |
| Trustees Report | 5-6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Accounts | 9-13 |
| Detailed Income and Expenditure account | 14 |
Page 2
Portishead Pre-School Registered Company No. CE015725 For the Year Ended 31st August 2023
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
CE015725
Registered Charity number
1180880
Registered office
Brampton Way Portishead Bristol BS20 6YN
Trustees
Charlotte Cains (treasurer, appointed September 2022) Sarah Farthing (appointed January 2021) Chloe Bailey (secretary, appointed September 2022)
Former Trustees
Tim Oates — Treasurer (appointed 17.7.19, resigned September 2022) Michelle Kerr (appointed November 2020, resigned November 2022) Rebecca Fuller — Chair (appointed 1.7.20, resigned November 2022) Hannah Harris– Chair (appointed 7.11.17 resigned 1.7.20) Lucy Murdock– Secretary (appointed 16.11.15 resigned 5.11.20) Donna King– Member (appointed 20.5.19 resigned 31.7.20.) Sophie Luke– Member (appointed 20.5.19 resigned 31.7.20) Kate Davies- Member (appointed 14.11.19 resigned 31.7.20) Sarah Russell- Member (appointed 14.11.19 resigned 31.7.20) Juliet Cartwright– Secretary (appointed November 2020 resigned September 2021)
Accountants
TaxAssist Accountants B7 Kestrel Court, Harbour Road, Portishead, Somerset BS20 7AN
Independent Examiner
BW Business Accountants & Advisers Limited, Henleaze Business Centre, Harbury Road, Bristol BS9 4PN
Solicitors
Ince Metcalfes Combe House Combe Road Portishead BS20 6BJ
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Portishead Pre-School
Registered Company No. CE015725
For the Year Ended 31st August 2023
Statement of Trustees' Responsibilities
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- Select suitable accounting policies and apply them consistently
*Observe the methods and principles in the Charities SORP
*Make judgements and estimates that are reasonable and prudent
*State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements and
*Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (accounts and reports) Regulations, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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Portishead Pre-School Registered Company No. CE015725 For the Year Ended 31st August 2023 Trustees Report 2023
Structure, governance and management
The Charity is governed by the Pre-School Learning Alliance Constitution 2011 and is constituted under those guidelines. The Committee is nominated, seconded and then voted on by members at the Annual General Meeting. With regards to Trustee recruitment, all parents are invited to become involved via newsletter, posters, email and social media. The committee is given an induction pack outlining their responsibilities and duties as a committee member. Committee members complete a DBS and EY2 to check their suitability and criminal record. Committee members are given the opportunity to attend training where applicable. We also have Safeguarding Policies in place. All members have access to these and all our policies. We work with North Somerset Early Years Team and local network of early years' provision.
The charity completed the process of transferring to incorporation status. This was supported by Burroughs Day solicitors. This has resulted in the cessation of the charity (Portishead Playgroups 298053) and transfer of all assets and liabilities to the new incorporated entity (Portishead Pre-school 1180880), such that the unincorporated charity is no longer a going concern.
Objectives and Activities
Summary of the objects of the Charity
To provide a pre-school provision to children and families in the Portishead area subject to availability of places and according to our current Administration Policy and Ofsted registration and requirements.
Summary of the main activities undertaken for the public benefit in relation to these objects
Our main funding is through North Somerset Council. With this funding we aim to provide a nurturing, enabling and safe environment in which to learn.
At the time of collating this report, the charity employs thirteen members of staff. Ongoing training is provided to enable staff to educate the local children of the area.
Additional details of objectives and activities
Volunteers enable this provision to continue. The committee are the business managers of the charity; without their commitment and time the Pre-school would close. Parents and carers give their time to the Pre-school by assisting at the settings and at fundraising events. They are the support network.
Achievements and performance
Summary of the main achievements of the Charity during the year
As always, our Portishead preschool settings have been very busy. The Portishead preschool staff always go above and beyond to give the children such a rich and exciting learning experience where children can thrive in all areas of development. Wecurrently have two children with Special Educational Needs and staff are amazing at supporting these children in their development. Staff use outside agencies where possible to help support the children (e.g. North Somerset SENCO’s, speech and language Therapist)
This academic year we are celebrating 2023-2024 we are celebrating 60 years of preschool. Wekick started this by having a bit of a face lift, a new preschool logo and staff uniform also making the new uniform available to children if they wish to buy it. At Christmas time we had a big carol concert in the local church where both preschool settings came together. The children sang beautifully. The Committee sold refreshments and sold Christmas baubles with the new preschool logo on. This was a very positive fundraiser and one we hope to repeat next year.
Back in the summer we had a quiz that was well supported by our parents. This was a good fundraiser. Also, the preschool did their annual sponsored obstacle course which is always a good fundraiser and is well supported by our families. Our biggest success for the preschool was we gained a grant from Portishead Town Council for half the money we needed to replace the roof on our Brampton site. This meant that we could have the roof fully replaced.
Financial Review
Charity's policy on reserves
We have reserves to enable the charity to comply with lease requirements which state we would have to remove the Brampton building and make the ground ‘good’ should we close; cover redundancy; cover any unforeseen costs; and to repair the Brampton building.
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Portishead Pre-School Registered Company No. CE015725 For the Year Ended 31st August 2023
Financial results for the year
The funds report a loss this year. The accounts show an annual fall of £13,180.
Further financial details
Income for the year was £197,777 We have reserves of £163,252. Some of this is allocated to the final payment for the property improvements on the Brampton site. This amount is included in the payables figure in the accounts. The remainder of these funds are held to ensure the long-term future of the charity. The charity holds investment funds of £18,481. Please see below for further information on the registration of current investment funds. In the year £2,009 was made through all the fundraising events. Our reserve and fundraising allowed us to continue to provide this provision for the community.
Registration of investment funds
The investment that the charity holds with M&G Investments is, at the date of these accounts, held in the name of the former charity ( Charity No. 298053). This investment is in the process of being registered in the name of Portishead Pre-School. The funds are held in a charity specific bond.
Approved by the Trustees and signed on their behalf by:
Charlotte Cains
Treasurer 18 Apr 2024
Date:
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Portishead Pre-School
Registered Company No. CE015725 For the Year Ended 31st August 2023
| Notes Incoming resources Donations and legacies Charitable activities Other trading activities Investment income Total incoming resources Resources expended Charitable activities Raising funds Governance costs Total resources expended Net incoming resources for the year Reserves brought forward Total funds carried forward |
Unrestricted funds 2023 £ 146,532 47,063 3,563 619 197,777 202,382 1,226 7,349 210,957 -13,180 243,834 230,654 |
Unrestricted funds 2022 £ 178,064 40,752 5,750 480 |
|---|---|---|
| 225,046 | ||
| 198,371 1,540 9,880 |
||
| 209,792 | ||
| 15,255 228,579 |
||
| 243,834 |
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Portishead Pre-School Registered Company No. CE015725 For the Year Ended 31st August 2023
| Notes CURRENT ASSETS Tangible Fixed Assets 1 Investments 2 Debtors 3 Cash at the bank and in hand 4 CREDITORS Amount falling due within one year 5 NET CURRENT ASSETS NET ASSETS RESERVES Profit and loss account TOTAL FUNDS |
£ £ 51,208 18,481 1,782 163,252 234,723 4,069 230,654 230,654 230,654 230,654 2023 |
£ £ 42,157 19,245 1,816 189,703 252,921 9,087 243,834 243,834 243,834 243,834 2022 |
£ £ 42,157 19,245 1,816 189,703 252,921 9,087 243,834 243,834 243,834 243,834 2022 |
|---|---|---|---|
| 243,834 | |||
| 243,834 | |||
| 243,834 |
For the year ended 31st August 2023, the company was entitled to exemption from audit under section 477(2) of the Companies Act 2006.
The Members have not required the company to obtain an audit in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibility for:
(i) ensuring the company keeps accounting records which comply with Sections 386; and
(ii) preparing accounts which give a true and fair view if the state of affairs of the company as at the end of the financial year, and its profit or loss for the financial year, in accordance with the requirements of Section 393, and which otherwise comply with the requirements of the Companies Act relating to accounts, so far is applicable to the company.
The accounts have been prepared in accordance with the Charities SORP (FRS102) and the Charities Act 2011.
Approved by the Trustees and signed on their behalf by: Charlotte Cains
18 Apr 2024
Date:
The notes on page 9 onwards form part of these financial statements.
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Portishead Pre-School Registered Company No. CE015725
For the Year Ended 31st August 2023
ACCOUNTING POLICIES
The following accounting policies have been used consistently in dealing with items which are considered material to the company's financial statements.
Basis of preparation
The accounts have been prepared in accordance with the Charities SORP (FRS102) and in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) and the Charities Act 2011.
These accounts have been prepared under the historic cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts
Cash Flow statement
The charity has taken the exemption available in FRS102 not to prepare a cash flow statement.
Going concern
The accounts have been prepared on a Going Concern basis
Public benefit
The charity is a Public Benefit Entity
Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the
Donations and legacies
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured
Grants receivable
Grants are receivable when the charity has an entitlement to the funds and any conditions linked to the grants have been met
Deferred income
Deferred income represents amounts received for future periods and is released to Incoming resources
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Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is
Raising funds
There are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and these costs of an indirect nature necessary to support them.
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources
Governance costs
These include the costs attributed to the charities compliance with constitutional and statutory requirements including audit, strategic management and trustees meetings and reimbursed expenses
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly the charity is potentially exempt from taxation in respect of income and capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable gains Act 1992 to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over the expected useful life as follows:
Freehold buildings - straight line method over 8 years
Investments
Listed investments are measured at market value at the balance sheet date. Changes in value are included in the Statement of Financial Activities
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Cash at bank
Cash and cash equivalents, cash on hand and other short term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Debtors
Short term debtors are measured at transaction price and are due from customers for services provided in the ordinary course of activities
Creditors
Short term creditors are measured at transaction price and are obligations to pay for good or services that have been acquired in the ordinary course of activities from suppliers
Pensions
Contributions to defined contribution plans are expenses in the period to which they relate
Trustee remuneration and benefits
None of the trustees have been paid any remuneration or received any other benefits from an employment with the charity or a related entity.
Trustee expenses
No trustee expenses have been incurred
Key Management Personnel
The trustees are considered the key management personnel and received no remuneration for their work
Related party transactions
There have been no related party transactions
Restricted funds
There have been no restricted or designated funds received in the year
Staff numbers
There was one full time member of staff and an average of 17 part-time members of staff
Staff banding
No employee received employee benefits or more than £60,000
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Portishead Pre-School Registered Company No. CE015725 For the Year Ended 31st August 2023
| FIXED ASSETS Cost At 1 September 2022 Addition Disposal At 31 August 2023 Depreciation At 1 September 2022 Charge for the year Eliminated on disposal At 31 August 2023 Net Book Value At 31 August 2023 At 1 September 2022 |
66,205 20,247 - Land and buildings |
1,168 - - Computer equipment |
|
|---|---|---|---|
| 86,452 | 1,168 | ||
| 24,827 10,807 - |
389 389 - |
||
| 35,634 | 778 | ||
| 50,818 41,378 |
390 779 |
1 FIXED ASSETS
| 2 INVESTMENTS Cost - M&G Investments Increase (decrease) in Valuation |
Listed investments 19,245 -764 |
|
|---|---|---|
| 18,481 |
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Portishead Pre-School Registered Company No. CE015725 For the Year Ended 31st August 2022
| 3 DEBTORS Trade Debtors Prepayments 4 CASH AT BANK Cash in hand NatWest 99648024 NatWest 34002502 Co-op 6720272800 5 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors PAYE/NI Pensions Accruals Deferred income |
2023 £ 554 1,228 1,782 0 0 0 163,252 163,252 250 12 571 3,236 0 4,069 |
2022 £ 1,392 424 |
|---|---|---|
| 1,816 | ||
| 61 374 - 189,268 |
||
| 189,703 | ||
| 1,359 3,574 1,294 2,742 118 |
||
| 9,087 |
6 CHARITIABLE STATUS
The company is a registered charity.
7 TAXATION
The directors are of the opinion that the company's present activities are exempt from corporation tax.
8 COMPANY STATUS
The Company is a Charitable incorporated organisation controlled by the Trustees
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Portishead Pre-School Registered Company No. CE015725 For the Year Ended 31st August 2023
| 2023 | 2022 | ||||
|---|---|---|---|---|---|
| INCOME | £ | £ | |||
| Donations and legacies | 146,532 | 178,064 | |||
| Charitable activities | |||||
| Pre-School Operations | 47,063 | 40,752 | |||
| Other trading activities | |||||
| Fundraising events | 2,009 | 2,970 | |||
| Rental Income | 1,170 | 1,410 | |||
| Other trading income | 384 | 1,370 | |||
| Investment Income | |||||
| Bank interest receivable | 619 | 480 | |||
| Other Income from Fixed Asset investment | 0 | 0 | |||
| Total Incoming Resources | 197,777 | 225,046 | |||
| EXPENDITURE | |||||
| Raising funds | |||||
| Fundraising cost | 8 | 360 | |||
| Other trading cost | 1,218 | 1,180 | |||
| 1,226 | 1,540 | ||||
| Preschool operations | |||||
| Rent | 8,602 | 6,919 | |||
| Rates and Water | 1,071 | 672 | |||
| Wages | 160,970 | 161,906 | |||
| Staff-Employers NI | 3,975 | 4,061 | |||
| Employers Pensions | 2,594 | 2,161 | |||
| Telephone and internet charges | 2,927 | 2,843 | |||
| Printing, postage and stationery | 177 | 233 | |||
| Repairs and Renewals | 1,935 | 736 | |||
| Staff training and welfare | 980 | 514 | |||
| Light and heat | 5,303 | 3,905 | |||
| Equipment expensed | 1,167 | 4,030 | |||
| Cleaning | 948 | 801 | |||
| Establishment costs | 536 | 925 | |||
| Land and Buildings - depreciation | 11,196 | 8,665 | |||
| 202,381 | 198,371 | ||||
| Support costs Management | |||||
| Advertising | - | 0 | |||
| Insurance | 677 | 3300 | |||
| Subscriptions | 148 | 63 | |||
| Computer software | 638 | 606 | |||
| Sundry Expenses | 0 | ||||
| 1,463 | 3,969 | ||||
| Governance costs | |||||
| Audit and Accountancy Fees | 4,877 | 3,552 | |||
| Listed investment revaluation | 764 | 2,063 | |||
| 5,887 | 5,911 | ||||
| Total expenditure | 210,957 | 209,791 | |||
| Net Income (loss) | - | 13,180 |
15,255 |
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the Charity Name Portishead Pre-School trustees/directors/ members of On accounts for the year 31 August 2023 ended Charity no.: 1180880 Company no.: CE015725 Set out on pages 1-2 I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2023. Responsibilities and As the charity’s trustees of the Company (who are also the directors of the basis of report company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).
Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below) which gives me cause to believe that:
-
accounting records were not kept in accordance with section 386 of the Companies Act 2006; or
-
the accounts do not accord with such records; or
-
the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the Charities SORP (FRS102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Date: 17 April 2024
1
October 2018
IER
Name:
Natalie Binstead-Wey on behalf of BW Business Accountants & Advisers Limited
Relevant professional qualification(s) or body (if any):
Institute of Chartered Accountants in England and Wales Chartered Institute of Taxation
Address:
Henleaze House
Harbury Road BS9 4PN
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
It has come to our attention that Fixed Asset Investments valued at £18,481, remain registered in the name of Portishead Playgroups, the previous unincorporated charity which has now ceased operations. We understand that the application to transfer these Fixed Asset Investments to the Company is still pending and that this matter will be rectified in due course.
2
October 2018
IER
Issuer TaxAssist Accountants Document generated Thu, 18th Apr 2024 8:34:53 UTC Document fingerprint 906e8301f620603b1e2dcbdedd84d145
Parties involved with this document
Document processed
Party + Fingerprint
Thu, 18th Apr 2024 10:02:38 UTC Ms Charlotte Cains - Signer (f4115e43f7b8ba1bd76bf4dc3a8859ce) Thu, 18th Apr 2024 10:02:39 UTC Sergey Pimonov - Copied In (3707d0c74a7548b4785d96a97322eb11) Audit history log Date Action Thu, 18th Apr 2024 10:02:39 UTC Ms Charlotte Cains viewed the envelope (31.94.58.158) Thu, 18th Apr 2024 10:02:39 UTC Document emailed to party email (18.133.157.102) Thu, 18th Apr 2024 10:02:39 UTC This envelope has been signed by all parties (31.94.58.158) Thu, 18th Apr 2024 10:02:39 UTC Sent the envelope to Sergey Pimonov for signing (31.94.58.158) Thu, 18th Apr 2024 10:02:38 UTC Ms Charlotte Cains signed the envelope (31.94.58.158) Thu, 18th Apr 2024 10:02:24 UTC Ms Charlotte Cains viewed the envelope (31.94.58.158) Thu, 18th Apr 2024 8:35:04 UTC Document emailed to party email (18.134.98.221) Thu, 18th Apr 2024 8:34:55 UTC Sent the envelope to Ms Charlotte Cains for signing. (18.133.237.255) Thu, 18th Apr 2024 8:34:55 UTC Envelope has been set to automatically remind the active signer every 3 day(s). (18.133.237.255) Thu, 18th Apr 2024 8:34:55 UTC Sergey Pimonov has been assigned to this envelope. (18.133.237.255) Thu, 18th Apr 2024 8:34:55 UTC Ms Charlotte Cains has been assigned to this envelope. (18.133.237.255) Thu, 18th Apr 2024 8:34:55 UTC Envelope generated. (18.133.237.255) Thu, 18th Apr 2024 8:34:55 UTC Document generated with fingerprint 906e8301f620603b1e2dcbdedd84d145. (18.133.237.255) Thu, 18th Apr 2024 8:34:53 UTC Envelope generated with fingerprint e8f600857d46dc140c6f93250f1042b5 (18.133.63.166)