Friends of Felsted Preparatory School Charity Commission for England and Wales: Registered Charity number 1180860
Trustees’ annual report
Period start date: 5 July 2023 Period end date: 31 July 2024
Objectives and Activities:
The object of Friends of Felsted Preparatory School (FoFP) is to advance the education of pupils in Felsted Preparatory School in particular by:
1, Developing effective relationships between the staff, parents and others associated with the school; and
- Engaging in activities or providing facilities or equipment, which support the school and advance the education and experience of the pupils.
The main activities undertaken include the planning and provision of fund-raising events located at Felsted Preparatory School; and also to provide support to activities and events requiring parent volunteers for the school’s activities too.
In setting our objectives and planning our activities the trustees have given careful consideration to the Charity Commission’s public benefit guidance.
Achievements and Performance:
A successful calendar of events resulted in a positive return for FoFP. Fund-raising focussed on similar activities as the previous financial period, with the Second Hand Uniform shop exceeding expectations in terms of funds raised and the number of parents visiting. The Christmas Fair’s income margin was down on the previous year, due to higher quality items being purchased that will be used for the 2024 event in November. Due to increasing interest rates over the year some passive income was realised on bank balances.
The financial year end was changed from 4 July to 31 July; this takes into consideration any calendar date changes for the end of the school’s academic year and ensures we capture all income and expenses within the correct financial period.
Financial Review:
The charity is in an excellent position to continue as a going-concern, with sufficient reserves to plan for future spending on equipment and projects that benefit the school’s pupils.
Gross income of £52,676 was generated throughout the year, with the majority of this figure sourced from the charity auction held at the Parents’ Spring Ball in May 2024 and the Second Hand Uniform shop. Expenditure of £30,786 resulted in a net gain of £21,890 for the year ended 31 July 2024.
A donation of £12,422 was made to the school, directly used for equipment and facilities for the children:
Ross Hall improvements £10,203 DTE VEX IQ Competition kits (robotics) £900 Stewart House Bio Building Blocks £570 Felsted School sustainability programme £500 Christmas Tree for Prep reception area £249
Additionally £3,545 was donated to support Felsted School’s chosen charities; £2,445 was raised at the Harvest Festival and £1,100 was raised at the Skiwear Show.
At year-end reserves equalled £42,817. A minimum amount of £5,000 is retained by the charity for costs incurred before income-generating events take place. The remainder of the reserve is allocated to projects identified by the trustees, and the teachers and pupils of the school.
Earmarked for future spending (approximate figures provided): Ross Hall improvements £8,000 Mobile digital scoreboard & screen £5,000 Contribution to Felsted Bursary programme £3,150
Structure, Governance and Management
The charity has a Constitution document, signed by the trustees and reviewed once every year. Any potential changes are added to the annual general meeting agenda and must be agreed by majority vote by the charity’s members, the parents of Felsted Preparatory School.
A Committee, made up of a group of parents of current pupils of the School, plan and organise events with fund-raising possibilities. Committee members are volunteers and are chosen at the beginning of each financial period. Three of these committee members form the Trustees of the registered charity and hold the roles with the below titles:
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Chairperson
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Vice Chairperson 3. Treasurer
The Vice Chairperson and Treasurer are selected by the sitting Committee members. The Chairperson is selected by the outgoing Chairperson and the Head of the school, and is expected to commit to at least two years’ service; this may be extended if no other nominations are received, and with the support of the Committee.
Reference and Administrative Details:
Charity name: Friends of Felsted Preparatory School Registered charity number: 1180860 Charity’s principal address: Felsted Preparatory School Felsted DUNMOW CM6 3JL
Names of the trustees who manage the charity:
Trustee name Mrs Jaime Victoria Margaret Holland Mrs Zoë Katherine Rantell Mrs Jessica Françoise Jennie Odile Foxon Winstone-Adair
Office Chairperson Full year Vice Chairperson Full year Treasurer Full year
Dates acted
Declarations:
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature: Full name: Mrs Jaime Victoria Margaret Holland Position: Chairperson Date: 10 December 2024
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Friends Of Felsted Preparatory School 1180860
Receipts and payments accounts CC16a
For the period 5 July 2023 31 July 2024
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Spring Ball 33,242 - - 33,242 37,164
Second Hand Uniform 8,405 - - 8,405 4,285
Christmas Fair 4,383 - - 4,383 4,554
Harvest Festival 2,445 - - 2,445 2,185
Wreath-making Workshop 1,495 - - 1,495 575
Car Park Attendant Gifts 1,118 - - 1,118 1,095
Ski Show 1,100 - - 1,100 -
Bank Interest 341 - - 341 99
Online Shopping Donations 147 147 99
Tote bags - - 1,000
BBQ Bounce - - - - 203
Sub total (Gross income for
52,676 - - 52,676 51,259
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 52,676 - - 52,676 51,259
A3 Payments
Spring Ball 25,222 - - 25,222 33,706
Donation to Felsted School 15,967 - - 15,967 13,178
Christmas Fair 3,275 - - 3,275 2,545
Car Park Attendant Gifts 1,100 - - 1,100 1,135
Wreath-making Workshop 935 - - 935 390
Parentkind Insurance and Subscription 140 - - 140 128
Administration 97 - - 97 100
Second Hand Uniform Shop 16 - - 16 67
Tote bags - - - - 858
BBQ Bounce - - - - 21
Sub total 46,752 - - 46,752 52,128
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 46,752 - - 46,752 52,128
Net of receipts/(payments) 5,924 - - 5,924 - 869
A5 Transfers between funds - - - - -
A6 Cash funds last year end 36,893 - - 36,893 -
Cash funds this year end 42,817 - - 42,817 - 869
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CCXX R1 accounts (SS)
20/12/2024
1
| Section B Statement of assets and liabilities at | Section B Statement of assets and liabilities at | the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B4 Assets retained for the charity’s own use B2 Other monetary assets B3 Investment assets B5 Liabilities B1 Cash funds |
Unrestricted funds Restricted funds Endowment funds to nearest £ to nearest £ to nearest £ 5,000 - - 37,167 - - 650 - - 42,817 - - OK OK OK Unrestricted funds Restricted funds Endowment funds to nearest £ to nearest £ to nearest £ - - - - - - - - - - - - - - - - - - Fund to which asset belongs Cost (optional) Current value (optional) - - - - - - - - - - Fund to which asset belongs Cost (optional) Current value (optional) - - - - - - - - - - - - - - - - - - Fund to which liability relates Amount due (optional) When due (optional) - - - - - Date of approval 10 Dec 2024 AIME VICTORIA MARGARET HOLLAND Details Details Print Name Signature Cash at bank (current account) Details Details Details Petty Cash Total cash funds (agree balances with receipts and payments account(s)) Cash at bank (savings account) |
Endowment funds to nearest £ - - - |
|
| - | |||
| OK |
CCXX R2 accounts (SS)
20/12/2024
2
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF FRIENDS OF FELSTED PREPARATORY SCHOOL
I report to the trustees on my examination of the accounts of Friends of Felsted Preparatory School (the Charity) for the year ended 31 July 2024.
Responsibilities and basis of report
As the trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr J P Foxwell FCCA FCIE independent-examiner.net
39 Enfield Road, Poole, BH15 3LJ
Date: 20 December 2024