Friends of Felsted Preparatory School Charity Commission for England and Wales: Registered Charity number 1180860
Trustees’ annual report
Period start date: 5 July 2022 Period end date: 4 July 2023
Objectives and Activities:
The object of Friends of Felsted Preparatory School (FoFP) is to advance the education of pupils in Felsted Preparatory School in particular by:
1, Developing effective relationships between the staff, parents and others associated with the school, and
- Engaging in activities or providing facilities or equipment, which support the school and advance the education of the pupils.
The main activities undertaken include the planning and provision of fund-raising events located at Felsted Preparatory School; and also to provide support to activities and events requiring parent volunteers for the school’s activities too.
In setting our objectives and planning our activities the trustees have given careful consideration to the Charity Commission’s public benefit guidance.
Achievements and Performance:
Similar to the previous financial year the Spring Ball was the most successful fundraising event for our organisation. The charity auction ensured we were able to provide our beneficiary, Felsted School with funds for its bursary programme and equipment for the current pupils of the school to use on a daily basis.
Our annual Christmas Fair was able to take place, being the first one after the COVID-19 pandemic.
The most significant change for the financial year and for future income was the introduction of a permanent home for our ‘Second Hand Uniform Shop’, which opened during pre-season sports training in August 2022. This provides parents of the school with an alternative to purchasing new uniform and PE/Games kit for their children at a low price. We are also interested in sustainability and this also ensures good quality clothing is available instead of this being disposed of; our parents donate uniform and kit once their children have grown out of or have no more need of their existing clothing. This is predicted to have a significant impact on future years’ financial success.
Financial Review:
The charity is in a good position to continue as a going-concern, with sufficient reserves to plan for future spending on projects and equipment that benefit the school’s pupils.
Gross income of £51,259 was generated throughout the year, with the majority of this figure sourced from the charity auction held at the Parents’ Spring Ball in March 2023 and the new Second Hand Uniform Shop. Expenditure of £38,950 resulted in a net income of £12,309 for the year ended 4 July 2022. A donation of £13,179 was made to the school, directly used for the bursary programme and equipment for the current pupils.
At year-end reserves equalled £36,894. A minimum amount of £5,000 is retained by the charity for costs incurred before income-generating events take place. The remainder of the reserve is allocated to projects identified by the trustees, and the teachers and pupils of the school.
Structure, Governance and Management
The charity has a Constitution document, signed by the trustees and reviewed once every year. Any potential changes are added to the annual general meeting agenda and must be agreed by majority vote by the charity’s members, the parents of Felsted Preparatory School.
A Committee, made up of a group of parents of current pupils of the School, plan and organise events with fund-raising possibilities. Committee members are volunteers and are chosen at the beginning of each financial period. Three of these committee members form the Trustees of the registered charity and hold the roles with the below titles:
-
Chairperson
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Vice Chairperson 3. Treasurer
The Vice Chairperson and Treasurer are selected by the sitting Committee members. The Chairperson is selected by the Head of the school and the outgoing Chairperson, and is expected to commit to at least two years’ service; this may be extended if no other nominations are received, and with the support of the Committee.
Reference and Administrative Details:
Charity name: Friends of Felsted Preparatory School Registered charity number: 1180860 Charity’s principal address: Felsted Preparatory School Felsted DUNMOW CM6 3JL
Names of the trustees who manage the charity:
| Trustee name Mrs Jaime Victoria Margaret Holland Mrs Zoë Katherine Rantell Mrs Jessica Françoise Jennie Odile Foxon Winstone-Adair |
Office Chairperson Vice Chairperson Treasurer |
Dates acted |
|---|---|---|
| Full year Full year Full year |
Declarations:
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees Signature: Full name: Mrs Jaime Victoria Margaret Holland Position: Chairperson Date: 10 December 2024
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Friends of Felsted Preparatory School 1180860
Receipts and payments accounts CC16a
For the period 5 July 2022 4 July 2023
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Spring Ball 37,164 - - 37,164 63,384
Christmas Fair 4,554 - - 4,554 3,999
Second Hand Uniform Shop 4,285 - - 4,285 1,342
Harvest Festival 2,185 - - 2,185 -
Car Park attendant gifts 1,095 - - 1,095 -
Stewart House tote bags 1,000 - - 1,000 968
Wreath-making workshop 575 - - 575 630
BBQ Bounce afternoon 203 - - 203 -
Online shopping donations 99 - - 99 145
Bank account interest 99 - - 99 -
Headteacher leaving gift - - - - 1,240
Sub total (Gross income for
51,259 - - 51,259 71,708
AR)
A2 Asset and investment sales,
(see table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 51,259 - - 51,259 71,708
A3 Payments
Spring Ball 33,706 - - 33,706 20,282
Donation to Felsted School 13,178 - - 13,178 17,175
Christmas Fair 2,545 - - 2,545 862
Car park attendant gifts 1,135 - - 1,135 -
Stewart House tote bags 858 - - 858 851
Wreath-making workshop 390 - - 390 300
Professional membership and insurances 128 - - 128 123
Administration 100 - - 100 112
Second Hand Uniform Shop 67 - - 67 -
BBQ Bounce afternoon 21 - - 21 -
Headteacher leaving gift - - - - 1,203
Sub total 52,128 - - 52,128 40,908
A4 Asset and investment
purchases, (see table)
- - - - -
- - - - -
Sub total - - - - -
Total payments 52,128 - - 52,128 40,908
Net of receipts/(payments) - 869 - - - 869 30,800
A5 Transfers between funds - - - - -
A6 Cash funds last year end 37,763 - - 37,763 6,963
Cash funds this year end 36,894 - - 36,894 37,763
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CCXX R1 accounts (SS)
20/12/2024
1
| Section B Statement of assets and liabilities at | Section B Statement of assets and liabilities at | the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B4 Assets retained for the charity’s own use B2 Other monetary assets B3 Investment assets B5 Liabilities B1 Cash funds |
Unrestricted funds Restricted funds Endowment funds to nearest £ to nearest £ to nearest £ 9,145 - - 27,099 - - 650 - - 36,894 - - OK OK OK Unrestricted funds Restricted funds Endowment funds to nearest £ to nearest £ to nearest £ - - - - - - - - - - - - - - - - - - Fund to which asset belongs Cost (optional) Current value (optional) - - - - - - - - - - Fund to which asset belongs Cost (optional) Current value (optional) - - - - - - - - - - - - - - - - - - Fund to which liability relates Amount due (optional) When due (optional) - - - - - Date of approval 10 Dec 2024 AIME VICTORIA MARGARET HOLLAND Details Details Print Name Signature Cash at bank (current account) Details Details Details Petty cash Total cash funds (agree balances with receipts and payments account(s)) Cash at bank (savings account) |
Endowment funds to nearest £ - - - |
|
| - | |||
| OK |
CCXX R2 accounts (SS)
20/12/2024
2
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF FRIENDS OF FELSTED PREPARATORY SCHOOL
I report to the trustees on my examination of the accounts of Friends of Felsted Preparatory School (the Charity) for the year ended 31 July 2024.
Responsibilities and basis of report
As the trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr J P Foxwell FCCA FCIE independent-examiner.net
39 Enfield Road, Poole, BH15 3LJ
Date: 20 December 2024