Woodcote Pre-School Group CIO Report of the Trustees for the year ended 31 July 2022
The trustees present their annual report and unaudited financial statement for the year ended 31 July 2022 and confirm they comply with the Charities Act and associated guidance.
This information was presented at the Annual General Meeting held on 7 December 2022.
Charity Information
Charity Name Woodcote Pre-School Group CIO Charity Registration Number 1180857 Address Woodcote Village Hall Reading Road Woodcote RG8 0QY Website: www.woodcotepreschool.co.uk Board of Trustees Maxine Townsend Chair Ben Callaway Treasurer Up to 15 November 2022 Russell Page Treasurer From 16 November 2022 (voted in on 7 December 2022) Wendy Powell Trustee Volunteers Jade Powell Secretary (voted in on 7 December 2022) Miranda Elsome Helen Lesinski Hayley Cook (voted in on 7 December 2022) Natasha Lusty (voted in on 7 December 2022) Suzanne Swain (voted in on 7 December 2022)
Accounts Verifier
Robert Holland
Woodcote Pre-School Group CIO Report of the Trustees for the year ended 31 July 2022
Our Aims
To enhance the development and education of children under statutory school age in a parent-involving community-based group.
To continue to provide a valuable community asset in a rural setting as we have done for over 55 years.
Our Objectives
Woodcote Pre-School’s objectives are to develop and educate children by:
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Promoting their care and safety
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Promoting their education and promoting parental involvement
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Promoting their health and wellbeing
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Providing services to support them and their families and carers
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Providing services to individuals holding membership of the CIO
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Furthering the aims of the Early Years Alliance
Our Structure
Woodcote Pre-School is a Charitable Incorporated Organisation (CIO) that operates under a constitution, last amended in September 2018. The charity is overseen by the trustees, supported by a committee of parents and former parents (the volunteers). Trustees and volunteers are recruited from our membership structure. Our members are the families, individuals and organisations that support our purposes and wish to have a say as to how we achieve our purposes through our work.
We have two categories of membership:
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Each family that has a child registered to attend our childcare provision is entitled to Family Membership.
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Any other individuals or organisations that are interested in supporting us in furthering our objectives, can make an application to our trustees for Affiliate Membership.
The Pre-School is managed on a daily basis by the Pre-School Manager and Deputy Manager, supported by three Pre-School Assistants and a Cook.
Performance and Achievements
Children
We have had eight new children join since the last AGM. We currently have nineteen children on register, with a further two starting in January 2023. Six of these will be graduating to local primary schools in September 2023, which will leave us with fifteen.
Staff
We have six members of staff. Four are Early Years Level 3 qualified and we have two qualified SENCOs. Congratulations to Sarah who achieved her Level 3 qualification in December 2021 after putting in a lot of hard work and effort. Gina also started working towards her Level 3 qualification this year.
In January 2022 we introduced the online learning journal Tapestry. This allows the staff to securely share information, photos and videos about the children, building a special record of our children’s experiences,
Woodcote Pre-School Group CIO Report of the Trustees for the year ended 31 July 2022
development and learning while at pre-school. Feedback from our families for this service has been very positive.
Thank you to Wendy, Sophie, Sarah, Tanya, Nikki and Gina for all of your hard work and dedication to preschool this year. The team have continued to provide an environment for the children to learn, grow and most importantly have fun.
Ofsted
We had a surprise visit from Ofsted in July 2022 – on our Sports Day! We are delighted to announce that we retained our good rating. The report was very positive about our “warm and caring staff” and our children who “are well behaved, use good manners, take turns and share”. The report also praised the setting – “children enjoy the outside area and have a wide range of opportunities to explore their local community”. The full report can be found on the Ofsted website here: Inspection Report July 2022
Holiday Club
After the success of last year, we held a Holiday Club in both the Easter and Summer holidays in 2022. Holiday Club was open for four days at Easter and three weeks in the Summer, for children aged 2 to 8 years. Pre-payments for the Summer Holiday Club were taken during this financial year (July 2022). The sessions were well attended and well received within the community.
Baby & Toddler Group
Woodcote Baby and Toddler Group is run by volunteers from the committee on Monday mornings in the Village Hall. We provide toys, games and messy play along with a snack for the children and a place to meet and gain support for the parents and carers. We have a lovely group of families attending each week and have also arranged for the Health Visitor to attend every fortnight – allowing everyone in the village to gain the support they have missed over the last few years.
Logo and branding
We undertook a logo and branding refresh this year. Thank you to Caroline Tye from Tye Media for supporting us with this by developing a new logo, pre-school advert and posters for our events. We believe the new branding really reflects our setting and love for the outdoors.
Fundraising
Our pre-school relies on fundraising to top up the government funding for childcare. In this financial year we have raised £5,208.43. We have held stalls at a number of events providing facepainting, glitter tattoos, jolly jars, games and activities for children. We also held a Quiz Night in November 2021 that was well attended by the local community.
In December 2021 we received a very kind donation of £531 from South Oxfordshire Housing Association (SOHA), which enabled us to buy some new science and maths equipment and a water table for the children.
Future plans
Our future plans are as follows:
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Continue to provide a pre-school at the heart of the village
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Further community involvement in Baby & Toddler Group including facilitating regular access to the local Health Visiting Team
Woodcote Pre-School Group CIO Report of the Trustees for the year ended 31 July 2022
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Continue to provide a Holiday Club in both the Easter and Summer holidays
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Provide training and development for the team of staff
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Increase our financial reserves
Financial Review
The accounts presented at the AGM and in this report run from August 2021 to July 2022.
Income for this period was £73,479, but expenditure was £78,647, giving a loss of £5,168. One of the grants that we receive from the government was included in the previous year’s financial report as it was received in that financial year (giving a profit of £13,148 in 2020/2021), but it was not spent until this financial year.
Woodcote Pre-School continues to operate in a very challenging environment. We face a number of financial pressures including substantial increases to food, services, the living wage and rent. We receive £4.35 per child per hour, but it currently costs us £5.75 per child per hour to operate. This represents a shortfall of nearly £10 per child per day.
Due to the above financial pressures, we will have to increase fees in 2023 to ensure that the pre-school remains viable.
Our full financial report follows.
Profit and Loss
Woodcote Pre School Group CIO For the year ended 31 July 2022
| Profit and Loss Woodcote Pre School Group CIO For the year ended 31 July 2022 |
|
|---|---|
| 2022 | |
| Turnover | |
| Holiday club | 5,071.62 |
| Other Revenue | 910.55 |
| Pre school fees | 23,529.92 |
| Total Turnover | 29,512.09 |
| Cost of Sales | |
| Food | 4,188.90 |
| Waste Disposal | 1,627.55 |
| Website | 128.00 |
| Total Cost of Sales | 5,944.45 |
| Gross Profit | 23,567.64 |
| Administrative Costs | |
| Advertising & Marketing | 950.00 |
| Audit & Accountancy fees | 459.75 |
| Bank Fees | 54.46 |
| General Expenses | 2,658.46 |
| Pensions Costs | 1,821.18 |
| Postage, Freight & Courier | 2.69 |
| Printing & Stationery | 11.24 |
| Rent | 6,677.14 |
| Salaries | 57,633.66 |
| Staff Training | 305.90 |
| Subscriptions | 2,084.69 |
| Telephone & Internet | 44.15 |
| Total Administrative Costs | 72,703.32 |
| Operating Profit | (49,135.68) |
| Other Income | |
| Fundraising | 5,038.12 |
| Grants | 38,836.50 |
| School trip | 93.00 |
| Total Other Income | 43,967.62 |
| Profit on Ordinary Activities Before Taxation | (5,168.06) |
| Profit after Taxation | (5,168.06) |
Profit and Loss Woodcote Pre School Group CIO
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report R•port to the trustee81 mombors of Woojcote Preschool Group CIO On accounts for tho ymr •ndod 3111 Juty 2022 Ch•rfty no (If any) 1180857 S•t out on pag•• WA I report to the tru8t888 on my examination of the aco)unts of tho above chanty (Ihe Trrf) for the year er¥Jed 3110712022 RMpon•lbllltl•$ and As the charty tru8te88 of the Trust, you are r88pon8ible for the preparation bMl• of r•port of the accounts In accor(lance requlremen18 of the Charltle8 Act 2011 (Ihe Acr). I report in resp of my examination of the Tru8t'8 accounts carried out under 8e('M 145 of the 2011 Ad and in carying out my examinalion, I have f¢SkMed the applicable 'reCtIonS given by the Charty Commi881on urMJer 88th.on 145(5}(b) of tha Ac. I have completed my examination. I confimi that no material matter8 hav8 come to my attention in connath'on with the examinats'on which gNes me cause to believe that in. any material Indepondent oxaminor'8 Statem•nt aco)unting record• vnrn not kept in accordanca vfith 8eCtion 130 of theAdor aCCnts do nol accord with the accounting record8 I have no concem8 and have come acr088 no other maller8 In connection with the exarninatn to which attention should be drawn in order to enable a Yoper understarKling of the accounts to be reached. . Please delet8 the M)rds in the brackets rf they do not apply. Slgnod: 302 obe t- Jael Iq Relevant prof••slonal quallfic•llon<•) or body Ilf any): NIA Addr•M: Prirnrose c.ttr qH6 IER October 2018
Section B Disclosure Only complete rf the examiner needs to hwhlwht matters of concem (see CC32, IrKlependent examinats.on of chanty accounts: directsons and guidance for examiners). Give her• brl•f d•talls of any itèms that t examlner wlshm to dlsclose. IER October 2018