## **Trustees’ Annual Report for the period** ## **From April 2023 Period start date To April 2024 Period end date** **Charity name: Baby Bank Network Exeter** ## **Charity registration number: 1180848** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The prevention or relief of poverty in the UK
in particular by providing items and
services to families with young children
and/or to charities or other organisations
who also work to prevent or relieve poverty
amongst families with young children.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Baby Bank collect good quality pre-
loved and new baby items donated by
members of our community and then re-
distribute them to families in need, free of
charge, via a referral system through their
Midwives, social workers or support
workers.
The results of our service reduce parental
stress, anxiety, reduce financial burden and
depression.
Improved mental health allows parents the
ability to focus on other aspects of home
life, in turn improves living environments for
babies and children, allowing them to
thrive.
We are aware that re-using items is more
environmentally friendly than making new
items all the time, so not only are we
redistributing resources from where they
are abundant to where they are lacking, we
are promoting sustainable living by
reducing the volume of items being
disposed.
We work closely with organisations like our
local cloth nappy & Sling library, supporting
the work they do and enabling us to supply
cloth nappies & slings safely in our
bundles.
We support other re-use and recycling
projects to ensure best practice and| |||minimal waste like our local food bank and
charity shops.
We continue to have to buy some items
from new including mattresses, bottle teats,
nappies and toiletries and rely on the
support of our community, businesses and
funding and grants.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The board of trustees meet three times a
year and full minutes are recorded. At
these meetings trustees agree the main
strategy and areas of activity for the charity
and review the constitutional objects to
ensure we are successfully benefitting the
public. All trustees give up their time freely
and no trustee remuneration was paid in
the year.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|Baby Bank Exeter is entirely dependent on
the commitment of our volunteers, who
understand the needs of the local
community and who are best placed to
manage the daily organisation of the
charity.
They give their time freely every week, to
ensure the charity responds promptly to the
needs of local families with good quality
items.
We currently have 16 active volunteers
contributing time across the week.| |Other||| ## **Achievements and Performance** SORP reference ||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Our year started with a Strategic planning
Meeting between our board of trustees with
input from our volunteers and referral
partners. This gave us a strong direction
and development plan for the year 23/24.
In April 2023 we secured funds from The
National Lottery and employed a part time
Service Manager to help the charity reach it
targets in growing and developing its work
to meet demand.
In October 2023 after much searching we
found and moved into a new premises. The
unit is much larger than where we had
been and enabled us to increase our stock
levels, volunteers numbers and family
reach.
In 2023 we gifted 451 families essential
items to a value of £192,693. This is an
average saving for each family of £427.
This equates to 3 months of energy bills or
3.3 weeks of grocery shopping.
Alongside this we also supported 500
children through our Christmas appeal,
gifting over 3500 presents.
In our new unit we have been able to
welcome Corporate Volunteers, who have
used their Corporate Social Responsiblity
(CSR) time to help us sort and package
goods. We appreciate that they see the
value in our work and we think it is vital to
form these partnerships for our future
sustainability.
We have also welcomed many Health
visitor and Young Devon students on
volunteering sessions to aid their
knowledge of local services.
We continue to build strong partnerships
and relationships within our community,
maintaining sponsors from the beginning of
our journey and receiving continuation
funding from grant holders.
We have developed our data collection
systems, in particular how we can seek the
voices of those we serve.
This year has seen us join The Baby Bank
Alliance, who are uniting Baby Banks
nationally and collecting data to ensure
babies and children have the essentials
they need to thrive, raising the profile of
Baby Banks, campaigning for change and
increasing available funds.| |---|---|---|---| Looking ahead to our future plans, we hope to continue to reach more families by building more connections with referral partners across Devon. We have made good progress with our Social Media presence and wish to continue this as it is vital to bringing in the all important donations and raising awareness. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Cash at bank on 04/04/24 was £53,613 in
funds. (£26,925 unrestricted and £26,688
restricted). The main financial risk to the
charity is loss of funding from the local
businesses, grants and reduced donations
to cover our core costs.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The funds are held to cover 12-18 months
operational costs in the event of a loss of
income and to meet any unforeseen
expenditure that may occur| |Amount of reserves held|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|We are grateful to the following
organisations for supporting our work this
year with grants and funding:
•
Normans Family Charitable Trust
•
The Regional Development Fund
•
The Arnold Clarke Community Fund
•
Northbrook Community Trust
•
John Lewis Community Giving
•
The National Lottery
•
Toy Trust
•
Southwest Water
•
Jamieson Bystock Trust
•
Skipton Building Society
•
Feed
•
Rotary Club
•
The Gibbons Family Trust
•
St Sidwells Parish
We also are thankful to our committed
sponsors who help to cover our charities
overheads:
•Muddy Boots Childcare
•Toddler Sense Exeter
•Munchkins Day Nursery
•Little Ones childcare
•Turtle Tots Exeter
•The Baby Room
•Thrifty Stork
•VWS Exeter
•Many Hands Brewery| |---|---|---| |||| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution dating back to 26th November
2018. Last reviewed February 2024| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation
Registered Charity number 1180848| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|There must be at least three charity
trustees. Apart from the first charity
trustees, every trustee must be appointed
for a maximum term of three years by a
resolution passed at a properly convened
meeting of the charity trustees.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Baby Bank Network Exeter| |---|---| |Other name the charity uses|Baby Bank Exeter| |Registered charity number|1180848| |Charity’s principal address|15 Wiltshire Close
Exeter
Devon
EX4 1LU| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Melanie Smith|Treasurer||| ||Amanda Fulford|Chair||| ||Steve Buckell|||| ||Vicki Andrew|Secretary|02/05/2023|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Melanie Smith|Amanda Fulford| ||
Treasurer|Chair| ||23/09/24|| ||23/09/24|| ||**Charity Name**

**Baby Bank Network Exeter**
|**Charity Name**

**Baby Bank Network Exeter**
|**Charity Name**

**Baby Bank Network Exeter**
|**No (if any)**
**1180848**|**CC16a**| |---|---|---|---|---|---| ||**For the period**
**from**|Period start date
Apr-23|**To**
|Period end date
Apr-24|| ||||||| |**Section A Receipts and payments**|||||| |**A1 Receipts**
Grants
**-**
Fundraising
**336**
Donations
**14,411**
Sponsorship
**-**
Interest
**242**
**-**
**-**
**-**
**14,989**
**-**
**_Sub total_ -**
**_Total receipts_ 14,989**
**A3 Payments**
**-**
**Rent**
**Baby Essentials**
**Hub costs**
**Insurance**
**Bundlepackaging**
**Storage costs**
**Salary costs**
**General expenses**
**Marketing and social media**
**Utilities**
**New volunteer costs**
Project costs - Refurb
**-**
**_Sub total_ -**
**_Total payments_ -**
**_Net of receipts/(payments)_ 14,989**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**11,936**
**_Cash funds this year end_ 26,925**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**Project costs - Christmas**
**Appeal**||**to the nearest £**
**41,890**
**-**
**-**
**2,580**
**-**
**-**
**-**
**-**
**44,470**
**-**
**44,470**
**202**
**15,800**
**321**
**940**
**710**
**244**
**- 264**
**11,290**
**842**
**900**
**421**
**357**
**197**
**3,414**
**35,374**
**35,374**
**9,096**
**-**
**17,592**
**26,688**
**Restricted**
**funds**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**41,890**
**336**
**14,411**
**2,580**
**242**
**-**
**-**
**-**
**59,459**
**-**
**59,459**
**202**
**15,800**
**321**
**940**
**710**
**244**
**264**
**11,290**
**842**
**900**
**421**
**357**
**197**
**3,414**
**35,374**
**35,374**
**24,085**
**-**
**29,528**
**53,613**|**Last year**
**to the nearest £**| |||||**41,890**|**8,540**| |||||**336**|**-**| |||||**14,411**|**9,414**| |||||**2,580**|**2,880**| |||||**242**|**9**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**59,459**|**20,843**| ||||||| ||||**-**
**-**|**-**|| ||||||**-**| ||||||| ||||**-**|**59,459**|**20,843**| ||||||| ||||**-**
**-**
**-**|**202**|**1,013**| |||||**15,800**|**2,400**| |||||**321**|**1,028**| |||||**940**|**467**| |||||**710**|**129**| |||||**244**|**71**| |||||**264**|**2,264**| |||||**11,290**|**490**| |||||**842**|**342**| |||||**900**|**-**| |||||**421**|**-**| |||||**357**|**-**| |||||**197**|**515**| |||||**3,414**|**-**| |||||**35,374**|**8,719**| ||||||| ||||**-**|**35,374**|**8,719**| ||||||| |||**9,096**|**-**
**-**
**-**
**-**|**24,085**|**12,124**| |||**-**||**-**|**-**| |||**17,592**||**29,528**|**17,404**| |||**26,688**||**53,613**|**29,528**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Current Account
Savings Account
Petty Cash
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**26,513**
**345**
**67**
**26,925**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**to nearest £**
**12,134**
**14,554**
**-**
**26,688**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**to nearest £**
**Endowment**
**funds**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| Signed by one or two trustees on behalf of all the trustees |Signature|Print Name
Melanie Smith|Date of
approval| |---|---|---| ||Melanie Smith|9/10/24| |||| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees** BABY BANK NETWORK EXETER **On accounts for the year** 31 MARCH 2024 **Charity no** 1180848 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. - **Independent** ~~[The charity~~ ’ ~~s gross income exceeded £250,000 and I am qualified to~~ - **examiner's statement** ~~undertake the examination by being a qualified member of [insert name of applicable listed body]].~~ ~~_Delete_ [ ]~~ ~~_if not applicable._~~ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 09/10/2024 **Name:** Paul Benney **Relevant professional** Chartered Accountant **qualification(s) or body** **Oct 2018** 1 **IER** ## **(if any):** **Address:** WR Frost, Tourism House, Pynes Hill, Exeter, EX2 5WS ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**