## **Trustees’ Annual Report for the period** **From 01/04/22 Period start date To 31/03/23 Period end date** ## **Charity name: Baby Bank Network Exeter** ## **Charity registration number: 1180848** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The prevention or relief of poverty in the UK
in particular by providing items and
services to families with young children
and/or to charities or other organisations
who also work to prevent or relieve poverty
amongst families with young children.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Baby Bank is a simple yet effective
idea.
We collect good quality pre-loved and new
baby items donated by members of our
community and then re-distribute them to
families in need, free of charge, via a
referral system through their health visitors,
social workers or support workers.
The results of our service reduce parental
stress, anxiety, reduce financial burden and
depression. Improving mental health and
allowing parents the ability to focus on
other aspects of home life, in turn improves
living environments for babies and children,
allowing them to thrive.
We are aware that re-using items is more
environmentally friendly than making new
items all the time, so not only are we re-
distributing resources from where they are
abundant to where they are lacking, we are
promoting sustainable living by reducing
the volume of items being disposed.
We also work closely with organisations
like our local cloth nappy & Sling library,
supporting the work they do and enabling
us to supply cloth nappies & slings safely in
our bundles. We support other re-use and
recycling projects to ensure best practice
and minimal waste like our local food bank
and charity shops.| |||We continue to have to buy some items
from new including mattresses, bottle teats,
nappies and toiletries and rely on the
support of our community, businesses and
funding and grants.
We offer a school uniform bank for older
siblings. It is so expensive to get a child all
set for the start of a new school term, for
those in good financial positions, but for
those less fortunate it must be an extremely
difficult time. Everyone wants to provide for
their child and have them in the correct and
often strict uniform requirements, to be the
same as their friends and not open to
possible frightening bullying and peer
pressure.
Our annual Christmas toy appeal project is
a big piece of work that enables every child
to enjoy Christmas no matter their families
financial struggles. This time of year is a
huge pressure and stress for some parents
and we can help alleviate this burden a
little, freeing up their finances to warm the
house or buy the weekly food shop.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The board of trustees meet three times a
year and full minutes are recorded. At
these meetings trustees agree the main
strategy and areas of activity for the charity
and review the constitutional objects to
ensure we are successfully benefitting the
public.
All trustees give up their time freely and no
trustee remuneration was paid in the year.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|Baby Bank Exeter is entirely dependent on
the commitment of our volunteers, who
understand the needs of the local
community and who are best placed to
manage the daily organisation of the
charity. They give their time freely every
week, to ensure the charity responds
promptly to the needs of local families with| good quality items. We have increased our volunteer numbers this year to enable us to open our hub for four days a week rather than just two. This offers a greater service and ore volunteering opportunities across the charity. We currently have 17 active volunteers contributing time across the week. Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|As we expected 2022-23 has been
impacted by the Cost of living crisis and the
Baby Bank have worked hard to continue
to meet the referral requests and the need
for donations and funding.
Our referral rates have increased and as
we came to the end of the financial year
March 2023 saw our busiest ever month,
with over 60 families supported.
With an increase in demand and our
volunteer capacity increased the Baby
Bank has worked hard to manage its stock
and storage space to ensure operations
continue. The Christmas appeal was
testing as we were unable to secure
additional storage but as ever with the help
of our community we completed the project
with over 600 families receiving gifts. This
project was a huge success with amazing
support from so many including the Devon
and Somerset Law Society who enabled us
to reach our target.
**“Just wanted to thank you so much for**
**all fantastic Christmas presents that I**
**have distributed to approximately 20**
**families, They were all thrilled by what**
**they received and cannot believe how**
**well matched the presents are to their**
**particular children’s needs. Not sure**
**how Father Christmas manages this!**
**You even manage to find something for**
**older brothers and sisters so they don’t**
**miss out either.**
**You have really taken the pressure off**
**these families and helped give then a**
**great Christmas.”**
Another successful project is our ‘Sleep
Safer’ project and this has seen us gain the
support of The‘Regional Development| Fund’ for a second year running to secure enough mattresses to last a year, ensuring every cot, cotbed and moses basket goes out with a brand new mattress. **“The little boy today was so so happy about his new bed it nearly made me cry! (His old one was covered in mould from damp in their flat) Your team do all the hard work behind the scenes and don’t see these special parts and I just wanted to share our gratitude to you all”** We have worked closely this year with Refugee Support Devon helping those families resettling into the area. With regular bundles being sent out to a local hotel. **“Thank you a lot and your team for such a beautiful thing for our kids. They are very happy. I really didn’t know that they will so happy. Your team’s job is fabulous, and fruitful from different points of view. Take care of yourself! Creating from our family and Ukraine!”** Another trust who have supported our work more than once are the Norman Family Trust, we are very grateful to them for funding is and for believing in the work we do, helping to make a difference to local families. With 1022 families supported this year by the Baby Bank, 98 new referral partners and over 700 new social media followers our charity is very much in a time of growth. A Strategic Planning meeting has been scheduled for April 2023 and will allow our board of trustees with input from our volunteers and referral partners to look at a fiver year plan for Baby Bank Exeter, we know times are going to continue to be busy and our service is vital to so many. We anticipate our plan will path the to bringing all of our storage spaces under the one roof, to expand our stock levels, leading to a larger geographical reach across Devon, resulting in more families across Devon being helped through crisis. **“I have used the babybank a few times as a family support worker. The resources you have provided have been so valuable for the families in need and the quick response to emails and gathering the items has been a** **godsend. Families I have supported through your great service have had baby baths, stairgates, moses basket, nappies and other goods. These have often prevented families feeling they cannot cope and has boosted their confidence that that community does care in times of need. I have collected items today and these have already been gratefully received. Your staff have always been friendly and helpful which makes your service even more enjoyable to use. Please keep up the good work.”** ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Cash at bank on 31/03/23 was £29,528.00
in funds. The main financial risk to the
charity is loss of funding from the local
businesses, grants and reduced donations| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The funds are held to cover 18 months
operational costs in the event of a loss of
income and to meet any unforeseen
expenditure that may occur| |Amount of reserves held|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
We are grateful to the following
organisations for supporting our work this
year with grants and funding:

Devon and Somerset Law Society

Normans Family Charitable Trust

The Regional Development Fund

Arnold Clarke

Amicus Law

Exeter Neonatal Unit
We also are thankful to our committed
sponsors who help to cover our charities
overheads:

Muddy Boots Child care

Toddler Sense Exeter

Munchkins Day Nursery

Little Ones childcare

Turtle Tots Exeter

The Baby Room

Thrifty Stork

VWS Exeter

Many Hands Brewery

Exeter Newborn studio| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution dating back to 26thNovember
2018. Last reviewed February 2023.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation
Registered Charity number
1180848| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|There must be at least three charity
trustees. Apart from the first charity
trustees, every trustee must be appointed
for a maximum term of three years by a
resolution passed at a properly convened
meeting of the charity trustees.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Exeter Baby Bank Network| |---|---| |Other name the charity uses|| |Registered charitynumber|**1180848**| |Charity’s principal address|15 Wiltshire Close
Exeter
Devon
EX4 1LU| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Kate Smith|||| ||Melanie Smith|||| ||Amanda Fulford|||| ||Steve Buckell|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Melanie Smith **Position (eg Secretary, Chair, etc)** Treasurer **Date** 14/11/23 ||**Baby Bank Network Exeter**
|**Baby Bank Network Exeter**
|**Baby Bank Network Exeter**
|**1180848**|**CC16a**| |---|---|---|---|---|---| ||**For the period**
**from**|4/1/2022|**To**|3/31/2023|| ||||||| |**Section A Receipts and payments**|||||| |**A1 Receipts**
Grants
**-**
Fundraising
**-**
Donations
**9,414**
Sponsorship
**-**
Interest
**9**
**-**
**-**
**-**
**9,423**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 9,423**
**A3 Payments**
Mattress costs
**-**
Rent
**-**
Deliverycosts
**-**
Babyessentials
**363**
Hub costs
**368**
Insurance
**129**
Bundlepackaging
**52**
Storage costs
**126**
SalaryCosts
**-**
General expenses
**216**
PettyCash expenses
**-**
Project costs
**196**
**_Sub total_ 1,450**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 1,450**
**_Net of receipts/(payments)_ 7,973**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**10,963**
**_Cash funds this year end_ 18,936**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**||**to the nearest £**
**8,540**
**-**
**-**
**2,880**
**-**
**-**
**-**
**-**
**11,420**
**-**
**-**
**-**
**11,420**
**1,013**
**2,400**
**-**
**665**
**99**
**-**
**19**
**2,138**
**490**
**126**
**-**
**319**
**7,269**
**-**
**-**
**-**
**7,269**
**4,151**
**-**
**6,441**
**10,592**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**8,540**
**-**
**9,414**
**2,880**
**9**
**-**
**-**
**-**
**20,843**
**-**
**-**
**-**
**20,843**
**1,013**
**2,400**
**-**
**1,028**
**467**
**129**
**71**
**2,264**
**490**
**342**
**-**
**515**
**8,719**
**-**
**-**
**-**
**8,719**
**12,124**
**-**
**17,404**
**29,528**|**Last year**
**to the nearest £**| ||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**8,540**|**4,500**| |||||**-**|**20**| |||||**9,414**|**1,305**| |||||**2,880**|**3,340**| |||||**9**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**20,843**|**9,165**| ||||||| ||||**-**
**-**
**-**|**-**|| |||||**-**|**-**| |||||**-**|**-**| ||||||| ||||**-**|**20,843**|**9,165**| ||||||| ||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**1,013**|**1,789**| |||||**2,400**|**2,200**| |||||**-**|**152**| |||||**1,028**|**700**| |||||**467**|**305**| |||||**129**|**126**| |||||**71**|**54**| |||||**2,264**|**1,692**| |||||**490**|**520**| |||||**342**|**202**| |||||**-**|**-**| |||||**515**|**166**| |||||**8,719**|**7,906**| ||||||| ||||**-**
**-**
**-**|**-**|| |||||**-**|| |||||**-**|**-**| ||||||| ||||**-**|**8,719**|**7,906**| ||||||| |||**4,151**|**-**
**-**
**-**
**-**|**12,124**|**1,259**| |||**-**||**-**|**-**| |||**6,441**||**17,404**|**16,145**| |||**10,592**||**29,528**|**17,404**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Current account
Savings account
Petty cash
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**18,725**
**9,017**
**108**
**1,575**
**103**
**-**
**18,936**
**10,592**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Melanie Smith
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Melanie Smith|14.11.23| |||||