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2022-03-31-accounts

Trustees’ Annual Report for the period

From 01/04/21 Period start date To 31/03/22 Period end date

Charity name: Baby Bank Network Exeter

Charity registration number: 1180848

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The prevention or relief of poverty in the UK
in particular by providing items and services
to families with young children and/or to
charities or other organisations who also
work to prevent or relieve poverty amongst
families with young children.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The Baby Bank is a simple yet effective
idea.
We collect good quality pre-loved and new
baby items donated by members of our
community and then re-distribute them to
families in need, free of charge, via a
referral system through their health visitors,
social workers or support workers.
The results of our service reduce parental
stress, anxiety, reduce financial burden and
depression. Improving mental health and
allowing parents the ability to focus on
other aspects of home life, in turn improves
living environments for babies and children,
allowing them to thrive.
We are aware that re-using items is more
environmentally friendly than making new
items all the time, so not only are we re-
distributing resources from where they are
abundant to where they are lacking, we are
promoting sustainable living by reducing
the volume of items being disposed.
We also work closely with organisations
like our local cloth nappy & Sling library,
supporting the work they do and enabling
us to supply cloth nappies & slings safely in
our bundles. We support other re-use and
recycling projects to ensure best practice
and minimal waste like our local food bank
and charity shops.
We continue to have to buy some items
from new including mattresses, bottle teats,
nappies and toiletries and rely on the
support of our community, businesses and
funding and grants.
We offer a school uniform bank for older
siblings. It is so expensive to get a child all
set for the start of a new school term, for
those in good financial positions, but for
those less fortunate it must be an
extremely difficult time. Everyone wants to
provide for their child and have them in the
correct and often strict uniform
requirements, to be the same as their
friends and not open to possible frightening
bullying and peer pressure.
Our annual Christmas toy appeal project is
a big piece of work that enables every child
to enjoy Christmas no matter their families
financial struggles. This time of year is a
huge pressure and stress for some parents
and we can help alleviate this burden a
little, freeing up their finances to warm the
house or buy the weekly food shop.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The board of trustees meet three times a
year and full minutes are recorded. At
these meetings trustees agree the main
strategy and areas of activity for the charity
and review the constitutional objects to
ensure we are successfully benefitting the
public.
All trustees give up their time freely and no
trustee remuneration was paid in the year.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 Baby Bank Exeter is entirely dependent on
the commitment of our 8 regular
volunteers, who understand the needs of
the local community and who are best
placed to manage the daily organisation of
the charity. They give their time freely
every week, to ensure the charity responds

promptly to the needs of local families with good quality items. Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.
841 1143 33		 Para 1.20 2021/22 has seen our steady recovery from
the pandemic as our referral rates return to
a more normal figure. We have continued
some practices that were developed during
covid with regards to appointment systems
for drop off and collections.
Our Christmas appeal showed the profound
impact of the pandemic as we doubled our
previous years data, providing over 400
children with Christmas presents. This
100% increase made us review how we
managed the project and changes were
made to encourage further support from
our community where by our supporters
provided us with a bag of gifts rather than
just individual gifts. The response was
phenomenal and we were overjoyed to
successfully complete the appeal with
every child receiving a bag of gifts packed
with love and thought. Again positive
learning came from this years project that
we will carry on into future years.
“Thank you so much for the beautiful
bags which you made up for the family’s
I work with.
Your kindness, hard work and
generosity is really appreciated, not just
at Christmas but throughout the year.
I have delivered one of the bags to a
family and I wish that you could have
seen the mother’s face, it totally lit up!
I will be delivering to another family
today and I know that it will be very
gratefully received”. (Referral Partner)
After losing a couple of our long term
sponsors who supported us with a monthly
donation towards buying new mattresses,
we were thrilled to receive a grant from
Exeter Food Bank through their ‘Regional
Development Fund’ to support our ‘sleep
safe’ project, this grant enabled us to
purchase a whole year’s worth of
mattresses and the storage costs to store

the large quantities. Ensuring babies & children have a safe space to sleep. This year we have benefited members of the public unable to provide for their families. We have provided donations to 669 families. We have reached families in a wide geographical area of up to a 30 mile radius of our Hub. . “Can I just say a BIG THANK YOU. It is amazing what you have provided today for my Young Lady who has been given the keys to her flat today. You have made her day. Thank you so much for going above and beyond and especially thank you for including the stair gate I didn’t even ask for! She now has a bed for her little one and highchair and the clothes are amazing. She is really chuffed with the coat he can wear to school. I left her with a big smile on her face thanks to you” (Referral Partner) We have raised the profile of the charity through advertisements and social media feeds and now have 4038 followers on Facebook, the online community support us greatly with our donations and it is a valuable platform to the success of our charity. We have increased the number of professional referrers by 70 this year, we are now working with 301 health care professionals across Exeter and surrounding areas, ensuring we reach more and more families and we are relieving the pressures not only for the families but for the government and local councils. Some of our work more recently has been supporting the needs of the Ukrainian refugee families who are settling locally and their sponsors, we expect this work to carry on for some time into the next year. “Thank you a lot and your team for such a beautiful thing for my kids. They are very happy, I really didn't know that they will so happy. Your team's job is fabulous, and fruitful from different points of view.” (Ukrainian Family)

We are also fully aware of the challenges that lie ahead during 2022/23 with the cost of living crisis that we are all facing. These pressures are going to throw the already struggling families in to situations of despair! We have noticed a slight decline in donations from the public, which we believe to be a reflection of people supporting separate Ukrainian appeals and the financial struggles many people are already facing in the cost of living crisis. We are preparing for referral requests to increase significantly along with the Christmas appeal and the decline in donations. We are considering volunteer capacity, space and resources. Questions amongst our trustees for our future vision are very much based around the growth of Baby Bank Exeter, what this may look like and what will be needed? How can we work collaboratively with other local organisations to better the lives of our most vulnerable families? How will we share our impact? We have been lucky to welcome a new trustee to our board this year who brings a wealth of experience and contacts in charitable organisations this will support the Baby Bank to grow and respond to the inevitable demand on our services. Already he has secured us a wonderful opportunity for 2022/23 with The Law Society to become their chosen charity of the year. This is certain to make a difference to the work we can achieve in 2022/23 for local families facing difficult times and will help us in our charity’s vision for growth and development.

Additional information (optional) You may choose to include further statements where relevant about:
Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Para 1.41

Investment performance against objectives Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Cash at bank on 31/03/22 was £17503.73
in funds. The main financial risk to the
charity is loss of funding from the local
businesses, grants and reduced donations.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The funds are held to cover 18 months
operational costs in the event of a loss of
income and to meet any unforeseen
expenditure that may occur
Amount of reserves held Para 1.22
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution dating back to 26thNovember
2018.
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Charitable Incorporated Organisation
Registered Charity number 1180848.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 There must be at least three charity
trustees. Apart from the first charity trustees,
every trustee must be appointed for a
maximum term of three years by a resolution
passed at a properly convened meeting of
the charity trustees.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name Exeter Baby Bank Network
Other name the charity uses
Registered charitynumber 1180848
Charity’s principal address 15 Wiltshire Close
Exeter
Devon
EX4 1LU

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Kate Smith Chair
Melanie Smith Treasurer
Amanda Parsons Secretary
Steve Buckell January2022

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date		 A Parsons M Smith
Amanda Parsons Melanie Smith

Secretary
28.09.22
28.09.22
Charity Name No (if any)
Receipts andpayments accounts CC16a
For the period
from		 01/04/2021
Period start date		 31/03/2022
Period end date
To
Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
-
20
1,305
-
-
-
-
-
1,325
-
-
-
1,325
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,325
-
9,638
10,963		 Restricted
funds
to the nearest £
4,500
-
-
3,340
-
-
-
-
7,840
-
-
-
7,840
1,789
2,200
152
700
305
126
54
1,692
520
202
166
7,906
-
-
-
7,906
- 66
-
6,507
6,441		 Endowment
funds
to the nearest £		 Total funds
to the nearest £
4,500
20
1,305
3,340
-
-
-
-
9,165
-
-
-
9,165
1,789
2,200
152
700
305
126
54
1,692
520
202
166
7,906
-
-
-
7,906
1,259		 Last year
to the nearest £
Grants -
-
-
-
-
-
-
-
-		 5,350
Fundraising - 20
Donations 3,993
Sponsorship 3,660
Interest 2
-
-
-
Sub total(Gross income for
AR)		 12,985
A2 Asset and investment sales,
(see table).
-
-
-
-
Sub total -
Total receipts
A3 Payments
- 12,985
-
-
-
-
-
-
-
-
-
Mattress costs 994
Rent 1,400
Deliverycosts 372
Babyessentials 3,180
Hub costs 905
Insurance 13
Bundlepackaging 143
Storage costs 617
SalaryCosts 3,285
General expenses 90
PettyCash expenses
Project costs 433
**Sub total **
- 11,432
A4 Asset and investment
purchases, (see table)
-
-
-
**Sub total ** -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
- 11,432
- 1,553
-
-		 -
16,145		 -
14,592
- 17,404 16,145

CCXX R1 accounts (SS)

02/10/2022

1

Section B Statement of assets and liabilities at Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Details
Current account
Savings account
Petty cash
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
10,835
4,376
100
2,065
28
-
10,963
6,441
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Kate Smith		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Kate Smith 13/07/2022

CCXX R2 accounts (SS)

02/10/2022

2