2022-03-31-accounts

Chelveston Wind Farm Community Benefit Fund Trust

Trustees’ Annual Report 2021-22

This report meets the requirements of Section 11 Charities (Accounts and Reports) Regulations 2005 , and provides information on how the Charity aims to meet the public benefit test in line with Section 4 Charities Act 2006 .

Background

The Chelveston Wind Farm Community Benefit Fund Trust (aka “The Wind Farm Trust”) was created on 31[st] March 2014 and is a community benefit delivery vehicle for the four parishes (Chelvestoncum-Caldecott, Dean and Shelton, Hargrave, and Melchbourne and Yelden) adjacent to the Chelveston Renewable Energy (CRE) Wind Farm. It is funded annually by CRE under two legally binding S106 agreements (one for each Local Planning Authority) and its purpose is to distribute grants to organisations within the four parishes that meet the Trust’s criteria.

The four parishes each provide two Trustees who all serve a 4 year term, with half the Trustees standing down every two years.

Activities undertaken in 2021-22.

The Covid-19 pandemic lockdowns and restrictions meant that the Trust continued to meet virtually during FY2021-22. Two Trustees changed at the end of their term of office in 2021, in accordance with the elections / appointments of their parishes. One Trustee resigned at the end of FY2021-22 and the parish concerned was requested to appoint a replacement to serve the remainder of his term until 2023.

A total of 4 enquires were received, resulting in 4 applications, with one granted in full, one reserve created, and two reserves converted into grants.

The Trustees are required to consider the submitted applications against the charitable objectives of the trust, being -

The object of the charity is the promotion of any charitable purposes for the benefit of the community in the civil parishes of Chelveston-cum-Caldecott in the county of Northamptonshire, Dean and Shelton in unitary district of Bedford Borough, Hargrave in the country of Northamptonshire, and Melchbourne and Yelden in the unitary district of Bedford Borough as the Trustees see fit

The most commonly used charitable purposes used were –

The provision of facilities for recreation and other leisure-time occupation in the interests of social welfare with the object of improving the conditions of life for the persons for whom they are intended, and public works and services and the provision of public amenities.

The Trustees have to ensure that each parish receives a nominal 25% share of the funds distributed, but this is over a five year period, not in every year.

One reserve had reached five years, and in accordance with the Trust Deed, this was reviewed. In view of the long term aim of the reserve, the Trustees decided to continue the reserve for a further five years, when it will be reviewed again.

Applications received ranged from the repairs to / improvements of community facilities (including churches), to providing three defibrillators with heated cabinets.

However, the Trustees were also mindful that any grant applications needed to be sound in respect of the benefits that would be gained through the award of the Trust’s funds. To this end a number of awards were made subject to conditions.

The amount awarded in year was £25,000.00.

Charity Registration number 1180828

The grants were split amongst the four parishes as follows –

		Share of	Share of
Parish:	Grants awarded	grants in	grants all
	in year:	year	years
Chelveston-cum-Caldecott	£5,000.00	16.67%	28.10%
Dean & Shelton	£10,000.00	33.33%	22.06%
Hargrave	£0.00	0.00%	10.63%
Melchbourne & Yelden	£10,000.00	33.33%	36.91%

Two parishes received more than 25% funding in year. The Trustees are mindful that grants can only be made in accordance with the Trust’s criteria and that any unspent allocations are carried over to the next year. This accounts for the percentages above not totalling 100%.

One parish continues to lag the others (share all years), but the Trustees are mindful that this parish has accumulated a significant reserve for a future amenity land purchase.

Accounts for FY2021-22.

Summary:

Summary:
Income		Expenditure
£51,259.91 B/F £32,744.22 Capital £8.55 Interest £84,012.68		£25,000.00 Grants £112.00 Admin £18.00 Governance £25,130.00 £58,882.68 Excess Receipts over Payments £84,012.68

Income:

The Expendable Capital (i.e. capital receipts that can be spent) consisted of the S106 payment from Oct 21, which enjoyed an RPI uplift in accordance with the S106 agreements.

The only earned income was the £8.55 bank interest, which reflects the low rates currently available.

Expenditure:

The bulk of the expenditure was the grants, as would be expected. Administration consisted of bank charges (£72.00) and the ICO fee (£40.00). Governance was the auditor’s fee only (no meeting room hire fees this year due to virtual meetings).

Excess Receipts represented by	Excess Receipts represented by	Excess Receipts represented by	Excess Receipts represented by
£14,000.00		Carry overtoH1 nextFY
£17,418.00		HargravePCrestrictedreserve
£9,525.49		Environmentalprojectrestrictedreserve
£17,939.19		Unused
£58,882.68

Charity Registration number 1180828

The excess income includes an annual carry over amount, currently set at £14,000, to fund the Trust for the first 6 months of the next FY, i.e. until the next Expendable Capital S106 payment from CRE Ltd is received in October, and two restricted reserves.

Any unused income is carried over to the next year.

Audit:

The accounts were audited by Kathy Ayre Book Keeping of Wymington, Beds, who is independent of the Trust.

The audited accounts and the Trustees Annual Report (this document) were adopted by the Trustees at the Annual Meeting, which was held on 30[th] August 2022.

Mark Hunter Clerk to the Trustees 30[th] August 2022

Charity Registration number 1180828

CHARITY COMMISSION FOR ENGLAND AND WALES C;li,Ii'ity N2,'-, Chelveston Wind Farni Community Benefit Fund Trust No (if anv) 1180828 Receipts and payments accounts CC16a For the period from Period start date PLI'iad Li"lQJ LiaLe 0110412021 To 3110312022 Section A Receipts and payments:. . Unrestricted funds to the nearest Restricted funds Endowment funds Total funds Last year to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Bank Interest Annual S106 payment (endowment) 14 31,242 32,744 32,744 Sub total (Gross income for AR) 32,744 32,753 31,256 A2 Asset and investment sales, (see table). Sub total Total receipts 32,744 32,753 31,256 A3Pa Grants Admin costs ments 25,000 112 18 25,000 112 "18 34,110 112 18 Sub total 25,130 25,130 34,240 A4 Asset and investment purchases, (see table) Sub total Total payments 25,130 25,130 34,240 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 25,130 32,744 37,095 44,709 32,744 32,744 7,623 2,984 14,165 14,174 51,260 58,883 54,244 51,260 CCXX R1 accounts (SS) 0610812022

Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to nearest £ B1 Cash funds UTB Current alc 44,709 UTB Savings alc 14,174 Total cash funds 44,709 14,174 (agree balances with receipts and payments account(s)) Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to nearest £ ai Fund to which asset belon Current value tional Cost (optional) B3 Investment assets Fund to which asset belon Cost (optional) Current value tional B4 Assets retained for the charity's own use Fund to which relates Amount due tional When due tional 85 Liabilities Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of roval 1510812022 CCXX R2 accA)unts (SS) 0610812022

Independent Examination Report of the accounts of the Chelveston Wind Farm Community Benefit Fund Trust st for the year ending 31 March 2022. Charity Number 1180828 I report to the trustees on my examination of the accounts of the Chelveston Wind Farm Community Benefit Fund Trust (the Trust) for the year ended 31" March 2022. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). report in respect of my examination of the Trust's accounts carried out under s145 of the 2011 Act carrying out my examination I have followed all the applicable Directions given by the Charity Commission under s145(5)(b) of the Act. Independent examinerfs statement have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by s130 of the Act- or the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Kathy Ayre AAT Kathy Ayre Book-keeper 109 Rushden Road Wymington Rushden Northants NNIO 9LQ