OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-03-31-accounts

Registered number: 10876876 Charity number: 1180787

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Trustees' report and financial statements

for the year ended 31 March 2021

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Contents

Page
Reference and administrative details of the charity, its Trustees and advisers 1
Trustees' report 2 - 13
Independent auditors' report on the financial statements 14 - 16
Statement of financial activities 17
Balance sheet 18
Statement of cash flows 19
Notes to the financial statements 20 - 37

ACTIVE PARTNERS TRUST (A company limited by guarantee)

Reference and administrative details of the charity, its Trustees and advisers for the year ended 31 March 2021

Trustees Sarah Fowler
Derek Higton, Chair
John Stephen Jackson, Chair (resigned 3 December 2020)
Carol Hart
Louise Bainbridge
Danny Bouckley
Graham Feek
Richard Irons
Jane Laughton
Mark Shardlow (appointed 22 February 2021)
Company registered
number
10876876
Charity registered
number
1180787
Registered office
Derby Cubo
Victoria Street
Derby
DE1 1EQ
Senior Management
Team
Ilana Freestone, Chief Executive Officer
Stuart Batchelor, Strategic Director Derbyshire
Kerryn Rhodes-Chamberlin, Strategic Director Nottinghamshire
Michelle Skinner, Strategic Director Cross Sector Relationships
Margaret Blount, Head of Operations
Independent auditors
Bates Weston Audit Ltd
Statutory Auditors
Chartered Accountants
The Mills
Canal Street
Derby
DE1 2RJ
Bankers
Natwest Bank
16 South Parade
Nottingham
NG1 2JX

Page 1

ACTIVE PARTNERS TRUST (A company limited by guarantee)

Trustees' report for the year ended 31 March 2021

The trustees, who are directors, for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 March 2021.

Structure, governance and management

Nature of governing document

Active Partners Trust (APT) is a company limited by guarantee, registered with Companies House on 20 July 2017. It has no share capital and the liability of each member is limited to £10. We applied to the Charity Commission to become a registered charity in March 2018 and confirmation was received in November 2018. Minor revisions were required to the charity’s objects to meet the requirements of the Charity Commission. Hence APT operates under the rules of its memorandum dated 20 July 2017 and articles of association dated 29 October 2018.

Recruitment and appointment of trustees

Trustees are recruited by open advertisement and appointed based on skills and experience. Trustees cannot number less than two or more than 12 and at least 25% of trustees must be independent as defined in the Code for Sports Governance. Full details of trustee recruitment, appointment and powers are detailed in the articles of association.

Induction and training of trustees

All new trustees meet individually with the Chief Executive and/or Chair prior to attending their first meeting. An online induction checklist is shared and discussed. This checklist links to all the key governing documents, policies, strategies, delivery plans and financial information. The annual training budget includes provision for trustees’ training. In September 2020, an on-line training session on the board’s safeguarding responsibilities was held.

Arrangements for setting key management personnel remuneration

On set up in 2017, the initial pay bands were set following a benchmarking exercise of similar roles in other Active Partnerships around the country. This information, along with the then salary scales of Derbyshire County Council and Nottingham Trent University were considered. The trustees agreed an APT Remuneration Policy on 7 May 2019. As stated in this policy, annual pay increases are not guaranteed and are not a contractual entitlement. Pay increases are considered based on an individual’s performance and affordability. The APT Remuneration Policy will be reviewed in 2022.

Organisational structure

Active Partners Trust, set up in 2017, is a single legal entity which brought together the county sports partnerships (CSPs) in Derbyshire (previously Derbyshire Sport) and Nottinghamshire (previously Sport Notts). County Sports Partnerships are now referred to as Active Partnerships.

In Derbyshire we operate under the brand ‘Active Derbyshire’ and in Nottinghamshire, it is ‘Active Notts’. In both counties we work with organisations and networks in the county to make physical activity, including sport, the norm for people who live, study or work in our communities by making sure it is easy for everyone to take part in their everyday lives: doing, volunteering or competing.

The responsibility for overall policy setting and strategic insight sits with the APT board of trustees, which aims to meet at least four times each year. Leadership panels were set up in 2019/20 for both Derbyshire and Notts to oversee delivery in the respective counties, to network and advocate on behalf of Active Derbyshire or Active Notts and to make recommendations to the board. Both the Active Notts panel and the Active Derbyshire panel met five times in 2020/21. The first joint panel meeting took place March 2021. The panels are chaired by APT trustees: Active Derbyshire panel by Sarah Fowler and the Active Notts panel by Graham Feek.

The APT board has also set up an audit committee, chaired by Stephen Jackson (Derek Higton from 03/12/20), to advise the trustees on finance and risk management. Three meetings of the audit committee were held in 2020/21.

Day to day management and service delivery is the responsibility of the Chief Executive, Ilana Freestone. APT has 24 employees (20.8 FTE) (March 2021) who have worked from home during this year.

Page 2

ACTIVE PARTNERS TRUST (A company limited by guarantee)

Trustees' report (continued) for the year ended 31 March 2021

Objects and aims

Through the two teams: Active Derbyshire and Active Notts, APT works to make physical activity the norm for people who work, live or study in Nottinghamshire and Derbyshire.

The formal objectives of Active Partners Trust are:

Objectives, strategies and activities

APT’s purpose is to connect, influence and collaborate with a range of partners who share APT’s organisational priorities:

Through insight and understanding of people and communities, APT’s work focuses on connecting and supporting a diverse range of delivery partners, levering investment where it is most needed, building capacity and facilitating a collaborative approach to support delivery. APT works within the traditional sporting system across both counties, but also creates and develops new collaborative partnerships with a broader range of organisations and sectors including health and wellbeing, education, physical activity, transport, economic regeneration, planning and more. As we go forward, increasing the number of different partners that we work with will become even more important to reduce inactivity levels as it is widely understood that reducing inactivity and inequalities in physical activity behaviour requires a systems-based approach.

“There is not a single solution or intervention. Implementation requires a collective and co-ordinated response across all settings where people live, work and play – by all relevant stakeholders, at all levels to ensure a more active future.”

World Health Organisation WHO 2020

Due to COVID-19, the whole team started working from home from mid- March 2020. No members of the team were furloughed but some members of the team had reduced capacity due to caring responsibilities.

During 2020/21 the work of the APT team has still been focused on achieving the outcomes outlined in the two published strategies: Towards an Active Derbyshire 2016-2021 and Getting Active Together 2017-2021 (Notts). However, the team and individual priorities were frequently re-assessed to make sure we were focusing on key areas of work and supporting our partners, whose priorities had also changed. A key action for all, throughout this year, but especially from March 2020 to July 2020 was talking to public sector and community partners to understand what was happening in communities and how best we could support. All conversations were captured, reviewed, themes identified and this learning used to inform work priorities for the rest of the year and beyond.

During 2020/21 another key focus for the team and the Board was starting to work with partners to develop a

Page 3

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Trustees' report (continued) for the year ended 31 March 2021

new plan for the counties. This work was happening in parallel with Sport England who were also drafting and consulting on their new 10-year plan. Sport England launched ‘Uniting the Movement’ in January 2021. It is a 10-year vision to transform lives and communities through sport and physical activity,with a mission to tackle deep-rooted inequalities and unlock the advantage of being active for everyone.

Over the year, APT have focused on pulling together, into a story, all the relevant national data and insight and insight and learning from our work locally over the last four years including the impact of COVID-19. To do this we have listened to the voices and perspectives of people in our less active communities. We have checked and challenged this insight with the team and with external community and public sector partners and started, with these partners, to identify priorities for the new plan.

This work is on-going and the aim is to publish a new 10 year plan in autumn 2021.

In addition, during 2020/21 APT directly managed several funded programmes (Sport England and Royal Foundation funding) to reduce inequalities in participation, increase leadership (volunteering) and employability of young people. As part of the wider work to develop the local workforce, a virtual programme of training courses was organised for volunteers working in community sports clubs and/or community organisations in both counties. In Derbyshire a coach bursary programme remained open to support coaches and leaders gain additional qualifications, although applications were reduced as trainee coaches were unable to meet the practical requirements of their qualification.

Public benefit

Across Derbyshire and Nottinghamshire, one in four adults and one in two children and young people are inactive .

Being physically active can bring enormous benefits for our health, wellbeing and happiness. Creating active communities can help us to bring people together and make local decisions that build a better economic, environmental, and social future for us all.

Low levels of physical activity are a major public health challenge and a complex social problem to solve because inactivity often stems from many inter-related and complex problems. The drivers can be structural or personal, national or local, immediate or long-standing policy decisions.

The work that APT does leads to:

The trustees confirm that they have complied with the requirements of section 4 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Achievements and performance

Adapting to Covid-19

Seamless transition of whole team from working from two offices to working from home, learning how to best use the IT available to maintain regular contact with fellow team members and partners.

Reviewed and revised team priorities throughout the year to adapt to the ever-changing situation in communities, with partners and with team members. Consistent priorities throughout the year were:

Page 4

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Trustees' report (continued) for the year ended 31 March 2021

other programmes, considering what is needed now.

Supported partners in the initial lock down by playing a role in recovery planning which was being led by the local authorities. Our Strategic and Place Leads were involved in various district level meetings.

To learn from Covid-19 we devised and distributed an outline survey to find out more about resident’s attitudes to physical activity and their behaviours during the first lockdown – spring 2020. The survey was aligned to a national Sport England survey. It was open for a 2-week period and received 2500 responses. The survey findings were used, together with qualitative data, to inform on-going planning/decisions.

Produced and shared widely two county specific documents ‘Impact of Covid-19 on increasing levels of physical activity’ . These documents summarized all that the team had heard from their many conversations with public and voluntary/community sector partners in the first lockdown and key headlines from our physical activity survey. This was shared to encourage further feedback on what partners were noticing and what they thought the collective response should be. The document was used start conversations with key partners in a number of local authorities across both counties e.g. Chesterfield, Ashfield.

Facilitated discussions with Locality Partnerships in Derbyshire, drawing on this learning, identifying key issues in a district to co-produce action plans for how and when to draw down the ‘Moving on from Covid’ funding from Derbyshire Public Health.

Increasing physical activity levels of residents identified as a priority in several district’s Covid-19 recovery plans (Derby) and/or new Health and Wellbeing strategies (Ashfield).

Shared regularly, via social media, up to date guidance on current Covid-19 restrictions and implications for exercise and sport, encouraging residents to do what they were allowed to do. Relevant web pages were kept up to date and were the most visited pages on the Active Derbyshire and Active Notts websites.

Moved conversations and updates online by setting up and hosting regular ‘Talking Space’ zoom sessions for people working in physical activity in Derbyshire. Initially these were an informal space for partners to drop in and ask questions, make observations, sound out ideas about the Covid-19 situation and what might happen in the future. These evolved into a regular network session, attended by between 50 to 100 partners from both counties.

Topics covered included:

Developing new county plans

Worked with Press Red to pull together all our local learning and insight , gained over the past four years, including our learning from Covid-19, national insight and relevant data e.g. Active Lives survey. This has allowed us to build up a comprehensive picture of adult and young people’s participation in both counties for the following themes:

Page 5

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Trustees' report (continued) for the year ended 31 March 2021

Based on this assimilation of the insight and data, a narrative and emerging priorities were produced for each theme and these were sense checked internally with the team and externally with key partners with experience of working in the theme areas.

Started to share these narratives and emerging priorities with different audiences through Talking Spaces sessions, networking groups, one to one meetings. This work is the basis of the new county wide plans that will be published autumn 2021 outlining how partners in Derbyshire and Nottinghamshire will work to support the Sport England’s Uniting the Movement strategy in both counties.

Engaged fully in conversations at national level with Sport England about their emerging new strategy Uniting the Movement and organised several presentations and discussions with local partners and networks to bring them up to speed with the strategy and to allow them to feedback their views.

Strategic working

Change Nottingham – joined up with three other system partners working in Nottingham City to develop systems leadership in Nottingham, following a Community of Practice model. The purpose is to improve the system for those facing multiple disadvantage, deprivation and inequality from birth to later life in Nottingham. The first Community of Practice session, with 20 people, took place in January 21, facilitated by an expert provided by Lankelly Chase. This work is on-going.

Together We Move – for a healthier Nottingham

Developed a relationship with the Nottingham Integrated Care Partnership (ICP) Steering Group and have worked collaboratively with this group to develop a movement for physical activity across the city. We have focused on creating the conditions to allow collaborative and cross-cutting work amongst the organisations who are part of the ICP. A narrative document was produced to explain the aims and way of working to new system partners and a Together We Move tool kit which pulled together the messages and resources organisations could share with their audiences to be active during winter 20/21 lockdown.

Walk Derbyshire – worked with key partners, including Derbyshire Public Health, to develop a whole system approach to promoting and supporting walking, particularly for residents who are inactive. Consultants were appointed to facilitate discussions and make recommendations. The work identified there are many opportunities for walking in Derbyshire, both in urban and rural areas, for leisure and as a part of residents’ everyday lives. There are however gaps in the walking system, particularly in urban areas e.g. missing connections in footpaths and walkways. There are safety concerns from poor lighting, poor path maintenance and lack of waymarking. The barriers to walking, include personal motivation and differing priorities. The steering group are currently working together to co-produce the next steps to take this work forward in the county.

Derbyshire Cycle Plan review

Work started with partners to review the Derbyshire Cycle Plan. A consultant was recruited to lead on this work and recommendations for next steps will be produced later this year.

Place based working and programme delivery

On-going Place based working underway by members of APT team in key communities in both counties with low physical activity participation levels including Derby, Nottingham (Beechdale), Heanor, Coxmoor, Bellamy, Ollerton, Glossopdale, Petersham, Clay Cross and New Bolsover.

Overseen the management and completion of the independent evaluations of two SE funded Active 4 Life programmes in Nottingham (Beechdale area) and in Derbyshire.

Helped to facilitate the Notts-wide coalition for the following bids: Active Through Football, Green Social Prescribing Bid, Holiday Hunger Bid, Active Hospitals Bid and One step at a Time

Story Walks in Glossop

The Move More Glossop partnership tested the idea of story walks, aimed at families, in Manor Park, Glossop with a story about Manny the Mole doing morning exercise. Leaflets were printed and launched August 2020

Page 6

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Trustees' report (continued) for the year ended 31 March 2021

bank holiday weekend. It proved very popular and is estimated that over 500 people took part in the walk, feeding back very positively. The idea was taken forward and a second walk was launched in Howard Park for October 2020 half term and is being developed across parks in High Peak Borough Council

Beat the Street games were delivered in Clay Cross and Derby City. Usually a year long game, Sinfin in Derby and Clay Cross were chosen as part of a pilot of short 4-week games. Beat The Streets encourages schools, families, groups in the community to move in an active way between ‘beat boxes’, placed in their neighbourhood, to score points.

In Clay Cross, 2242 people took part, logging 8799 miles. In Sinfin,1887 people joined in, logging 18545 miles. 4000 Active Lives surveys were completed by participants contributing to our local insight. Due to the success of the pilot, Derby City Council went on to do the full game and 30,000 joined. APT, Derby City Council and North East Derbyshire District Council developed new relationships as a result of the networks set up to deliver the game.

One Step at a Time pilot set up to help people who had become anxious or too frail to leave their house due to Covid-19, to have the support of a volunteer to go outside again. Pilot funding and capacity was secured through APT, Nottinghamshire County Council and City Care. Five pilot areas and host organisations were identified to deliver the pilot, all working slightly differently, building on their existing strengths, connections and networks:

The pilots started to deliver September 2020, but the autumn and winter lockdowns had an impact as anxious residents again became reluctant to leave their homes. The organisations switched to providing support to people in their homes. As lock down released, with a trusted relationship now in place, volunteers returned to supporting residents take their first step outside. Learning from the pilots is being pulled together to identify what is required to make this sustainable and expand it to other places in the county.

Amber Valley and Bassetlaw were selected as two of 21 locations by Activity Alliance in February 2020 as part of phase 2 of the UK wide GOGA programme. The programme aims to learn how to support the very least active disabled and non-disabled people to be active together.

In Amber Valley a GOGA Development Officer was employed September 2020 to test and explore what it takes to secure population scale change in physical activity behaviour through a place-based approach in Heanor, focusing on inactive people who live with long-term limiting illness or disability. Covid-19 delayed progress, but time was spent pulling together insight, making connections, building relationships in preparation for face-to-face contact when safe to do so.

In Bassetlaw, this work is being led by Bassetlaw Action Centre.

Partnerships in Mansfield and Bolsover were awarded Sport England funding We are Undefeatable (November 2019) to support local systems help change the behaviour of inactive adults living with long term health conditions and to generate and share learning. The initial awards were for 12 months, but due to Covid-19, Sport England has extended the pilots up to September 2021.

We continued to be members of the 2 local oversight groups, supporting the project lead organisations, Mansfield CVS and now Bassetlaw CVS. Evaluation consultants were appointed during the year to assess the impact of these projects on policy development and future work in the two areas. An interim report was published for Mansfield in December 2020 which outlined key focus areas until September 2021 including:

Page 7

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Trustees' report (continued) for the year ended 31 March 2021

Club Matters Local aims to learn from and understand the potential of the voluntary sector in supporting voluntary groups and organisations to adopt physical activity into their normal behaviours and agendas.

A lead for the Club Matters Local Work across Derbyshire and Nottinghamshire was appointed. The postholder is employed by Community Action Derby on behalf of a collaborative leadership group that includes Sport England, APT and VCS infrastructure agencies from across Notts and Derbyshire. The work started with a needs analysis of 26 groups across the two counties. 93% of the groups that do not currently include any form of physical activity in their programmes, expressed an interest in doing so or learning more about what type of physical activity might work for them. Findings have been checked with VCS partners and planning work for Phase 2 is underway.

Young People’s Fund (Satellite Clubs)

Sport England acknowledged the difficulties with delivery during Covid-19 lock downs and postponed reporting, relaxed the criteria and principles which allowed us to explore new types of initiatives with a wider age range (including families/siblings younger than 14).

In Nottinghamshire, Feel Good activity packs were developed in partnership with several community/voluntary groups and local authority partners and distributed across priority communities. Packs were localised to each specific area with a range of things included, e.g. sport and games equipment, activity cards, competitions, easy to make recipe ideas, art/craft equipment. Partners have used the packs to start or maintain relationships with local organisations and local people. The contact with residents helped us to gather insight to inform our future work.

In Derby City 750 CreateActive packs were distributed to disadvantaged children and families across Sinfin, Alvaston and Derwent. Co-ordinated by the Move More mentors in the city, volunteers from the community put the packs together and distributed them via schools. We captured the stories from the young people on how they were using the packs. This work opened up the conversation with schools around opening their facilities to the community.

Following two years of annual underspends of this Sport England funding, the team identified new organisations working with young people in communities and supported them to submit applications for this funding. This means in the last year of this funding, all the funding has been allocated and spend reconciled with Sport England.

Funding awarded in November 19 for Supporting schools to open their facilities to be spend by December 2020. During this time, we supported 15 schools (12 primary and 3 secondary) to open up their facilities. The support provided varied depending on the needs in the school. Brinsley School went from having no community offer to a broad and balanced offer that runs across the week and into the weekends. Due to the impact of lock down on young people’s activities and school’s ability to develop/take on new work, the programme funded several summer holiday activities at schools in Alvaston, Kimberley, Bluebell Hill and Awsworth.

As unable to proceed as planned with the summer 2020 School Games county events, over the summer term 2020 we worked collaboratively with the School Games Organisers (SGOs) from both counties to create and publish a programme of weekly activities to help schools support parents and carers maintain an active routine for children and young people whilst at home or when socially distancing. The weekly activities were sport themed and included golf, football, tennis, orienteering, athletics, cricket, gymnastics, boccia, netball and badminton. All activities were developed so everyone could have a go using equipment found in the home and in whatever space they have available.

These resources helped us and SGOs maintain existing and build new relationships with schools. At the end of the summer term a survey was produced and circulated as widely as possible to gain feedback on the resources from parents and several case studies were produced on how they were used in schools.

Our approach was praised by Youth Sports Trust who shared our case studies as best practise and asked APT

Page 8

ACTIVE PARTNERS TRUST (A company limited by guarantee)

Trustees' report (continued) for the year ended 31 March 2021

team members to present this work at the National Active Partnerships School Games Networking meeting.

For autumn 2020 term virtual competition calendars that schools could do with children in school, in class or at breaks were developed. It was all about the child's personal best, recording progress made over the 3 to 6 week competition window. Resources were produced to include individual score cards, class results sheet, school results sheet.

Planning for the 21-22 School Games programme started in February 2021 and followed the successful model of 20-21 by pulling together a groups of SGOs from both counties.

Marketing and Communications

Active at Home booklets

Move More Sheffield produced a great booklet as part of their long -term conditions work. With their agreement we amended this booklet to include local content and local contact numbers. Copies were printed and it was distributed to residents with long term conditions as part of the We are Undefeatable and GOGA work.

To help support people with no access to computers during lockdowns, we printed a further 170,000 Active at Home booklets and these were distributed through Notts ICS, Joined up Care Derbyshire and Derbyshire Public Health to vaccination and testing sites across both Derbyshire and Nottinghamshire to be given to people receiving vaccinations

Thank You campaign in Derbyshire and Notts

To replace the annual Sports awards this year, we developed an online campaign to thank the people and organisations who have helped make physical activity the norm over the past four years. Winter and spring 2021 we asked the general public to nominate people who they wanted to thank. Over a two-week period in May 21, we highlighted the people, groups, clubs and organisations that had been nominated, promoting their work widely on social media.

Workforce

The following virtual courses were delivered during the year:

Funding

New applications submitted and new Sport England funding awarded to APT for:

Page 9

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Trustees' report (continued) for the year ended 31 March 2021

special educational needs and disabilities (SEND) to take part.

Monthly funding e-newsletters produced and distributed during the year circulation increased by 20%, up to 4000 recipients.

Internal

Board member induction sessions and training were moved online. Two drop-in sessions were set up to hear from team members how the strategic and place leads develop their work in places and about the work of the Marketing team and the Funding Lead. These were set up as conversations, allowing new and more longstanding board members to ask questions. Board members found these sessions very useful and they were repeated in May 2021 for Active Derbyshire and Active Notts Panel members. A session on the safeguarding responsibilities of the Board was set up and delivered by the Child Protection in Sport Unit in August 2020.

Produced brief and appointed a consultancy to work with us on developing our tone of voice and language/vocabulary to use in future communications by the whole team. The appointed consultancy started this year and the final report and guidelines were produced in June 21. This has been a very positive contract and will have a significant influence on our written and verbal communication going forward.

Worked with Yorkshire Sport Foundation to develop our own version of their learning database called by APT Insight Hub . This is a internal for the team to use to log their reflections, their learning, the changes they are seeing in their work. Stories can be tagged so the data base can be searched.

BLM training and action planning

Consultancy appointed to review recruitment processes and materials to identify changes required to encourage more applications from people of other ethnicities for APT vacancies. Team conversation set up with a trusted black consultant to provide the team with a safe environment to hear about her experiences of racism growing up and in the work environment and to ask any questions they had.

Consultant appointed to carry out independent evaluation of the effectiveness of the APT Board and Panels to set APT's purpose, organisational priorities and oversee delivery. The evaluation to start April 2021 and on-going through to July 2021. This is a requirement of the Sport Governance Code.

Performance measurement

Evaluating the impact of the work of the team against APT’s objectives and priorities is complex. Much of the work that the team does cannot be measured numerically. The team has developed several ways to capture the impact of their work and the changes they see in systems, organisations, individual partners and in themselves. Ways in which these changes are logged, recorded and shared include:

Page 10

ACTIVE PARTNERS TRUST (A company limited by guarantee)

Trustees' report (continued) for the year ended 31 March 2021

Sport England, to assess the effectiveness if its funding, required all Active Partnerships to self-assess its performance against the Quest framework, produce an improvement plan and for this self-assessment and improvement plan to be verified by a two-day external assessment.

The two-day external assessment took place in January 2019, involving the whole team, trustees, panel members, key partners and stakeholders. The external assessment report was received in February 2019 and APT was assessed overall as ‘Very Good’ and rated ‘Very Good’ in each of the five modules.

The follow up to this Quest assessment, an improvement workshop with an external facilitator, due to take place spring 2020 was cancelled due to COVID-19. This went ahead on 1st February 2021 when team members, board members, peers, national and local partners came together, with an external facilitator to consider and agree what matters in our place-based work and how to we measure it. This was a great discussion and work is on-going to come up with the measures to reflect the new plan.

Following this workshop, our Assurance statement has been submitted as evidence of commitment to our continual improvement journey. This has now been approved by Sport England and means we have met the requirements for unlocking our funding award for 2021-22.

Financial review

In 2020/21, Sport England was the main funder with funding received (all restricted) for

• Primary role 04/18-03/21 *
• Local Workforce Development 04/19-03/21 *
• Satellite Clubs 09/17-03/21 *
• Children and Young People 09/20-03/21 *
• Young Leaders and Volunteers 09/20-03/21
• Opening up school facilities 11/19-08/20
• Opening up school facilities 03/21-08/21
• Extended Workforce Pilot 07/18-03/21*
• Local Priority Places Nottingham 10/18-03/21
• Tackling Inequalities Fund 04/20-03/22
• Club Matters Local 06/20-03/22
• Thriving Communities 10/20-09/23

In May 20 Sport England announce the APT’s funding for the *awards would be extended until 03/22. APT expects to receive details of Sport England funding from April 2022 up to March 2027 by end of September 2021.

Local Authority funding, both project specific (restricted) and for core services (designated to location) is the next largest source of funding.

Core funding from Derbyshire County Council of £104k, for designated spend in Derbyshire, was received for 2020/21. The annual Funding Partner fees from Derby City Council and the District and Borough Councils in Derbyshire were also received (£137.6k). This funding was designated for spend in Derbyshire and Service Level Agreements were in place both for the county and district funding and meetings were held regularly to report progress against these SLAs.

£17.5k was received from Nottinghamshire County Council for the period June 2020 to June 2021 towards the costs of a Nottinghamshire Place Lead post and the provision of training courses for volunteers. This is the final year of a three-year funding agreement.

Work which started in the last quarter of financial year 2018/19 with Nottinghamshire County Council and all the

Page 11

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Trustees' report (continued) for the year ended 31 March 2021

district authorities in the county on the Nottinghamshire Physical Activity Insight Programme, continued in 2020/21. In 2020/21, £34k was received from Nottinghamshire County Council and £5k from Gedling Borough Council towards the total agreed local authority funding of £98k. This funding is to cover the costs of external insight consultants from April 2020 to March 2021.

The possible loss of local authority funding, in the future, is recognised as an amber risk in the APT risk register and actions are in place to mitigate this risk. This includes maintaining close relationships with key individuals to identify any issues early and by developing our relationships with departments delivering statutory responsibilities as well as with leisure departments (non-statutory). Any possible changes to future local authority funding commitments because of the COVID-19 pandemic are regularly reviewed.

The audit sub-committee met three times during the year to review the management accounts and draft 2020/21 and 2021/22 budgets before these were presented to the Board. The audit committee also reviewed the following documents during the year before recommending Board approval:

Going forward into 2021/22 APT is in a good position financially with Sport England primary role funding of £500k per year agreed until 03/22 and Sport England committing to funding Active Partnerships from April 2022 until at least March 2025 and with unrestricted reserves of £1,043,250, exceeding the designated sinking fund required (see Policy on reserves).

Policy on reserves

The Reserves Policy was reviewed and agreed by the Board on 3 December 2020. It was agreed that an appropriate provision within reserves must be available at a level to cover costs which would arise if a decision to cease operations needed to be taken by the APT Board, including the costs of:

At the Board meeting held on the 11 March 2021, the trustees approved the 2021/22 budget with an increase to reserves to £400,000.

The unrestricted fund total figure shown in the 2020/21 Financial Activities statement is £1,043,250. Active Partners Trust was set up in July 2017 from the joining up of two existing organisations, Derbyshire Sport and Sports Notts. Both organisations held restricted and unrestricted reserves at the date of transfer. The first 20 months of operation was a period of transition, research and planning hence during this time, delivery expenditure was less than anticipated thus reserves increased.

In response to a request by the APT Board to review how reserves can be best use to deliver the APT vision, a funding plan was considered and approved at the APT Board meeting on the 8 August 2019. This approved the additional expenditure of £386,000 of reserves between April 2019 and March 2021.

However, COVID-19 has had a significant impact on the team’s ability to spend award funding for 2020/21 and the proposed expenditure in this funding plan. In terms of expenditure the focus of team’s work in 2020/21 had been on spending 2020/21 award funding such as the new Tackling Inequalities Fund and the final year of the Satellite Clubs funding in a way that maximised support for priority groups to start, continue or restart physical activity during the COVID- 19 restrictions.

It has been agreed that once the new plan is in place, a new reserves funding plan will be produced to support

Page 12

ACTIVE PARTNERS TRUST (A company limited by guarantee)

Trustees' report (continued) for the year ended 31 March 2021

delivery of the priorities in the new plan by the APT team and or partners.

Note 16 provides a further breakdown of this 2020/21 unrestricted fund total. £530,448 of this unrestricted total is committed or designated funding.

Statement of Trustees’ responsibilities

The trustees (who are also the directors of Active Partners Trust for the purposes of company law) are responsible for preparing the trustees’ report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company’s transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the members of the board of Trustees and signed on their behalf by:

Derek Higton

Date: 2 December 2021

Page 13

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Independent auditors' report to the Members of Active Partners Trust

Opinion

We have audited the financial statements of Active Partners Trust (the 'charity') for the year ended 31 March 2021 which comprise the Statement of financial activities, the Balance sheet, the Statement of cash flows and the related notes, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the United Kingdom, including the Financial Reporting Council's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the Trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.

Other information

The Trustees are responsible for the other information. The other information comprises the information included in the Annual report, other than the financial statements and our Auditors' report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Opinion on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

Page 14

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Independent auditors' report to the Members of Active Partners Trust (continued)

Matters on which we are required to report by exception

In the light of our knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Trustees' report.

We have nothing to report in respect of the following matters in relation to which Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the Trustees' responsibilities statement, the Trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the Trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditors' responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an Auditors' report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below.

Based on our understanding of the company and industry in which it operates, we considered those laws and regulations that have a direct impact on the preparation of the financial statements such as the Companies Act 2006. Audit procedures performed by the engagement team included:

Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including

Page 15

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Independent auditors' report to the Members of Active Partners Trust (continued)

those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our Auditors' report.

Use of our report

This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an Auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and its members, as a body, for our audit work, for this report, or for the opinions we have formed.

Wayne Thomas ACA (Senior Statutory Auditor)

for and on behalf of

Bates Weston Audit Ltd

Statutory Auditors Chartered Accountants The Mills

Canal Street Derby DE1 2RJ

13 December 2021

Page 16

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Statement of financial activities (incorporating income and expenditure account) for the year ended 31 March 2021

Note
Income from:
Donations and legacies
2
Charitable activities
3
Other trading activities
4
Investments
5
Total income
Expenditure on:
Charitable activities
6
Total expenditure
Net income/(expenditure)
Transfers between funds
16
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward		 Unrestricted
funds
2021
£
254,751
12,791
(765)
5,068
271,845
168,615
168,615
103,230
(33,399)
69,831
973,419
69,831
1,043,250		 Restricted
funds
2021
£
507,333
1,367,395
-
-
1,874,728
2,111,612
2,111,612
(236,884)
33,399
(203,485)
818,068
(203,485)
614,583		 Total
funds
2021
£
762,084
1,380,186
(765)
5,068
2,146,573
2,280,227
2,280,227
(133,654)
-
(133,654)
1,791,487
(133,654)
1,657,833		 Total
funds
2020
£
759,084
1,085,695
3,905
-
1,848,684
1,677,057
1,677,057
171,627
-
171,627
1,619,860
171,627
1,791,487

The notes on pages 20 to 37 form part of these financial statements.

Page 17

ACTIVE PARTNERS TRUST (A company limited by guarantee) Registered number: 10876876

Balance sheet as at 31 March 2021

Note
Fixed assets
Tangible assets
11
Investments
12
Current assets
Debtors
13
Investments
14
Cash at bank and in hand
Creditors: amounts falling due within one
year
15
Net current assets
Total assets less current liabilities
Total net assets
Charity funds
Restricted funds
16
Unrestricted funds
16
Total funds		 31,835
-
850,377
882,212
(134,634)		 2021
£
5,187
905,068
910,255
747,578
1,657,833
1,657,833
614,583
1,043,250
1,657,833		 35,711
900,000
938,356
1,874,067
(89,953)		 2020
£
7,373
-
7,373
1,784,114
1,791,487
1,791,487
818,068
973,419
1,791,487

The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.

The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.

The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:

Derek Higton

Date: 2 December 2021

The notes on pages 20 to 37 form part of these financial statements.

Page 18

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Statement of cash flows
for the year ended 31 March 2021
Cash flows from operating activities
Net cash used in operating activities
Cash flows from investing activities
Purchase of tangible fixed assets
Net cash used in investing activities
Change in cash and cash equivalents in the year
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
The notes on pages 20 to 37 form part of these financial statements		 2021
£
(78,656)
(4,255)
(4,255)
(82,911)
1,838,356
1,755,445		 2020
£
293,432
(2,735)
(2,735)
290,697
1,547,659
1,838,356

Page 19

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Notes to the financial statements for the year ended 31 March 2021

1. Accounting policies

1.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Active Partners Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

1.2 Going concern

The financial statements have been prepared on a going concern basis.

The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.

No material uncertainties exist regarding going concern.

1.3 Income

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.

1.4 Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

1.5 Government grants

Government grants are recognised in income when the grant proceeds are received or receivable unless future performance-related conditions are specified that have not been met. Grants received before the income recognition criteria are satisfied are recognised as a liability.

Page 20

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Notes to the financial statements for the year ended 31 March 2021

1. Accounting policies (continued)

1.6 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.

1.7 Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

1.8 Tangible fixed assets and depreciation

Individual fixed assets costing £500 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the straight-line method.

Depreciation is provided on the following basis:

1.9 Investments

Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the Balance sheet date, unless the value cannot be measured reliably in which case it is measured at cost less impairment. Investment gains and losses, whether realised or unrealised, are combined and presented as ‘Gains/(Losses) on investments’ in the Statement of financial activities.

1.10 Debtors

Trade debtors are amounts due from funding partners to support activities carried out by the charity during the period.

1.11 Cash at bank and in hand

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Page 21

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Notes to the financial statements for the year ended 31 March 2021

1. Accounting policies (continued)

1.12 Liabilities and provisions

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.

1.13 Pensions

The charity operates a defined contribution pension scheme for employees. The assets of the scheme are held separately from those of the charity. Pension costs in the Statement of Financial Activities represent the contributions payable by the charity during the year.

1.14 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Investment income, gains and losses are allocated to the appropriate fund.

Page 22

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Notes to the financial statements for the year ended 31 March 2021

2. Income from donations and legacies

Unrestricted
funds
2021
£
Government grants
Derby City Council
25,056
Amber Valley Borough Council
15,701
Erewash Borough Council
15,117
South Derbyshire District Council
12,191
Derbyshire County Council
107,000
High Peak Borough Council
13,603
Derbyshire Dales District Council
11,823
Chesterfield Borough Council
14,610
North East Derbyshire District Council
14,450
Bolsover District Council
12,075
Nottinghamshire County Council
13,125
Total government grants
254,751
Other grants
-
-
Total 2021
254,751
Total 2020
251,750		 Restricted
funds
2021
£
-
-
-
-
-
-
-
-
-
-
-
-
507,333
507,333
507,333
507,334		 Total
funds
2021
£
25,056
15,701
15,117
12,191
107,000
13,603
11,823
14,610
14,450
12,075
13,125
254,751
507,333
507,333
762,084
759,084		 Total
funds
2020
£
25,056
15,701
15,117
12,190
104,000
13,603
11,823
14,610
14,450
12,075
13,125
251,750
507,334
507,334
759,084

3. Income from charitable activities

Unrestricted
funds
2021
£
Grants
9,608
Training fees
3,460
Other fees
(277)
Total 2021
12,791		 Restricted
funds
2021
£
1,315,135
12,155
40,105
1,367,395		 Total
funds
2021
£
1,324,743
15,615
39,828
1,380,186		 Total
funds
2020
£
1,032,879
4,456
48,360
1,085,695

Page 23

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Notes to the financial statements for the year ended 31 March 2021

4. Income from other trading activities

Income from non charitable trading activities

Unrestricted
funds
2021
£
Property rental income
(765)
Total 2020
3,905
5.
Investment income
Unrestricted
funds
2021
£
Investment income
5,068
6.
Analysis of expenditure on charitable activities
Summary by fund type		 Total
funds
2021
£
(765)
3,905
Total
funds
2021
£
5,068		 Total
funds
2020
£
3,905
Total
funds
2020
£
-
Unrestricted
funds
2021
£
Young people's participation
13,417
Place based work (ABCD)
29,630
Priority group support & advocacy
14,473
Workforce development
24,609
Insight
86,486
168,615		 Restricted
funds
2021
£
565,965
384,130
645,551
281,710
234,256
2,111,612		 Total
funds
2021
£
579,382
413,760
660,024
306,319
320,742
2,280,227		 Total
funds
2020
£
420,604
393,869
191,715
325,866
345,003
1,677,057

Page 24

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Notes to the financial statements for the year ended 31 March 2021

7. Analysis of expenditure by activities

Young people's participation
Place based work (ABCD)
Priority group support & advocacy
Workforce development
Insight
Total 2020		 Activities
undertaken
directly
2021
£
404,000
107,500
457,300
106,234
99,500
1,174,534
583,234		 Support
costs
2021
£
175,382
306,260
202,724
200,085
221,242
1,105,693
1,093,823		 Total
funds
2021
£
579,382
413,760
660,024
306,319
320,742
2,280,227
1,677,057		 Total
funds
2020
£
420,604
393,869
191,715
325,866
345,003
1,677,057

Analysis of support costs

Young
people's
participation
2021
£
Staff costs
124,727
Premises and IT
14,031
Consultancy
31,285
Marketing
5,339
175,382		 Place based
work
(ABCD)
2021
£
268,730
21,280
-
16,250
306,260		 Priority
group
support &
advocacy
2021
£
171,342
15,132
-
16,250
202,724		 Workforce
development
2021
£
168,703
15,132
-
16,250
200,085

Page 25

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Notes to the financial statements for the year ended 31 March 2021

7. Analysis of expenditure by activities (continued)

Analysis of support costs (continued)

Staff costs
Premises and IT
Consultancy
Marketing		 Insight
2021
£
183,811
13,241
7,940
16,250
221,242		 Total
funds
2021
£
917,313
78,816
39,225
70,339
1,105,693		 Total
funds
2020
£
938,712
72,822
13,835
68,454
1,093,823

Support costs are allocated in proportion to overall staff time spent on each activity.

8. Auditors' remuneration

The auditors' remuneration amounts to an auditor fee of £7,140 ( 2020 - £7,100 ).

9. Staff costs

Wages and salaries
Social security costs
Contribution to defined contribution pension schemes		 2021
£
792,813
72,786
51,714
917,313		 2020
£
822,289
73,355
43,068
938,712

The average number of persons employed by the charity during the year was as follows:

2021 2020
Average number of employees 23 25

No employee received remuneration amounting to more than £60,000 in either year.

23 (2020 - 24) of the above employees participated in the Defined Contribution Pension Schemes.

The total employee benefits of the key management personnel of the charity were £276,956 (2020 - £277,715).

The Trustees consider the key management personnel to comprise the senior management team as listed in the reference and administrative section on page 1.

Page 26

ACTIVE PARTNERS TRUST (A company limited by guarantee)

Notes to the financial statements for the year ended 31 March 2021

10. Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits_(2020 - £NIL)_.
During the year ended 31 March 2021, no Trustee expenses have been incurred_(2020 - £447)_.
11. Tangible fixed assets
Computer
equipment
£
Cost
At 1 April 2020 16,444
Additions 4,255
At 31 March 2021 20,699
Depreciation
At 1 April 2020 9,071
Charge for the year 6,441
At 31 March 2021 15,512
Net book value
At 31 March 2021 5,187
At 31 March 2020 7,373
12. Fixed asset investments
£
Transfers between classes 905,068
At 31 March 2021 905,068
Net book value
At 31 March 2021 905,068

Page 27

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Notes to the financial statements for the year ended 31 March 2021

12. Fixed asset investments (continued)

Fixed asset investments continue to be held in fixed term deposit accounts.

13.
Debtors
Due within one year
Trade debtors
Prepayments and accrued income		 2021
£
9,441
22,394
31,835		 2020
£
4,313
31,398
35,711
14.
Current asset investments
Cash held on short term deposit
15.
Creditors: Amounts falling due within one year
Trade creditors
Other taxation and social security
Accrued expenses		 2021
£
-
2021
£
70,613
21,309
42,712
134,634		 2020
£
900,000
2020
£
36,963
18,498
34,492
89,953

Page 28

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Notes to the financial statements for the year ended 31 March 2021

16. Statement of funds

Statement of funds - current year

Unrestricted funds
Designated funds
Sinking fund
Committed projects
General funds
General fund
Total Unrestricted funds
Restricted funds
SE TIF
AD DCC DSSA
AD DCC Public Health
AD Derby City
AD GOGA
AN Coach Core
AD Coach Core
SE APT Core
SE APT Primary School
Support
SE APT Satellite Clubs
SE APT School Games
SE Ext WF Cap & Con
SE AN Priority Places
SE School facilities
SE Dfe
APT Insight
SE Club Matters
AN PH
SE Social Prescribing
Funds below £15k		 Balance at 1
April 2020
£
300,000
165,150
465,150
508,269
973,419
-
16,000
178,000
11,612
-
12,666
37,516
57,396
32,950
188,469
35,667
-
91,363
90,889
12,136
(463)
-
25,986
-
27,881		 Income
£
-
-
-
271,845
271,845
448,000
-
-
-
40,307
-
20,000
944,514
32,981
127,479
23,786
25,000
83,680
-
16,000
-
36,000
39,000
19,080
18,901		 Expenditure
£
-
(132,767)
(132,767)
(35,848)
(168,615)
(363,464)
(8,000)
(6,006)
(1,447)
(41,620)
(645)
(56,667)
(942,119)
(16,182)
(316,827)
(35,715)
-
(117,916)
(83,326)
(18,024)
(15,000)
(20,012)
(25,664)
(5,719)
(37,259)		 Transfers
in/out
£
50,000
148,065
198,065
(231,464)
(33,399)
800
-
-
2,000
30,000
849
(849)
(23,435)
(5,879)
1,000
(1,928)
-
(1,800)
(8,500)
4,500
15,463
10,000
-
820
10,358		 Balance at
31 March
2021
£
350,000
180,448
530,448
512,802
1,043,250
85,336
8,000
171,994
12,165
28,687
12,870
-
36,356
43,870
121
21,810
25,000
55,327
(937)
14,612
-
25,988
39,322
14,181
19,881

Page 29

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Notes to the financial statements for the year ended 31 March 2021

16. Statement of funds (continued) Statement of funds - current year (continued)

Balance at
Balance at 1 Transfers 31 March
April 2020 Income Expenditure in/out 2021
£ £ £ £ £
818,068 1,874,728 (2,111,612) 33,399 614,583
Total of funds 1,791,487 2,146,573 (2,280,227) - 1,657,833
Statement of funds - prior year
Balance at
Balance at Transfers 31 March
1 April 2019 Income Expenditure in/out 2020
£ £ £ £ £
Unrestricted funds
Designated funds
Sinking fund 160,000 - - 140,000 300,000
Committed projects 164,442 1,000 (77,854) 77,562 165,150
324,442 1,000 (77,854) 217,562 465,150
General funds
General fund 697,252 265,403 (160,404) (293,982) 508,269
Total Unrestricted funds 1,021,694 266,403 (238,258) (76,420) 973,419
Restricted funds
AD CAYA CPD 21,280 1,498 (5,216) (17,562) -
AD DCC DSSA 24,000 - (8,000) - 16,000
AD DCC Public Health 146,000 - - 32,000 178,000
AD Derby City 22,068 4,950 (18,406) 3,000 11,612
AD High Peak 28,724 - (28,724) - -
AN Coach Core 30,618 - (8,452) (9,500) 12,666
AD Coach Core - 70,000 (33,109) 625 37,516
SE APT Core 63,484 841,052 (854,997) 7,857 57,396

Page 30

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Notes to the financial statements for the year ended 31 March 2021

16. Statement of funds (continued)

Statement of funds - prior year (continued)

SE APT Primary School
Support
SE APT Satellite Clubs
SE APT School Games
SE APT Workforce
SE AN Priority Places
SE School facilities
SE Dfe
APT Insight
APT Marketing & Comms
AN PH
Funds below £15k
Total of funds		 Balance at
1 April 2019
£
21,743
113,910
34,344
5,000
58,804
-
-
-
-
15,000
13,191
598,166
1,619,860		 Income
£
53,009
234,701
60,250
10,200
95,380
109,251
17,600
-
-
39,398
44,992
1,582,281
1,848,684		 Expenditure
£
(41,802)
(160,142)
(58,927)
(10,655)
(62,821)
(11,362)
(5,464)
(15,463)
(22,206)
(60,412)
(32,641)
(1,438,799)
(1,677,057)		 Transfers
in/out
£
-
-
-
-
-
(7,000)
-
15,000
20,000
32,000
-
76,420
-		 Balance at
31 March
2020
£
32,950
188,469
35,667
4,545
91,363
90,889
12,136
(463)
(2,206)
25,986
25,542
818,068
1,791,487

Page 31

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Notes to the financial statements for the year ended 31 March 2021

17. Purpose of funds

The specific purposes for which the restricted funds are to be applied are as follows:

AD Coach Core- Funding award from the Royal Foundation for a Derbyshire Coach Core programme: an apprenticeship scheme for young people aged 16-24. The funding is to support Coach Core employers and the grant period is 23/09/19 to 30/09/20. The delivery of this programme was terminated by COVID-19 and unspent funding has been returned to the Royal Foundation.

AD DCC DSSA- This is part of the Physical Activity: Local Innovation Fund awarded by Derbyshire County Council. This totals £24,000 over 3 years from 01/03/19 to 28/02/22 to finance the Derbyshire School Sports Association to support young people’s engagement in school-based sport and physical activity. 100% of this funding will be paid out to DSSA.

AD DCC Public Health- This is part of the Physical Activity: Local Innovation Fund awarded by Derbyshire County Council (renamed COVID Recovery Fund). The funding is over 3 years from 01/03/19 to 28/02/22 to support place-based working in the county. 100% of this funding will be paid out to place based partners.

AD Derby City- Funding from Derby City Council towards insight work in the city.

AD GOGA- Three-year funding award (April 2020 to March 2023) from Activity Alliance to support disabled and non-disabled people to be active together. This programme is focused on Heanor and surrounding area. It is managed by the Active Amber Valley partnership and APT, as a member of this partnership is the accountable body for this funding award.

AN Coach Core- Funding award from the Royal Foundation for a Nottinghamshire Coach Core programme: an apprenticeship scheme for young people aged 16-24. The funding was to support Coach Core employers and the grant period was 30/09/18 to 31/08/19. Royal Foundation are aware of the underspend and discussions are on-going to spend this funding to support young people in Nottinghamshire.

AN NCC LIS- Funding from Nottinghamshire County Council Local Improvement Scheme for training for volunteers working in physical activity and sport in Nottinghamshire. This is part of a three-year funding agreement from 01/07/18 to 30/06/21.

AN PH- Funding from Nottinghamshire County Council and other local authorities in the county towards the costs of the Nottinghamshire Physical Activity Insight work, a two-year work programme from 01/04/19 to 31/03/21. Delivery of this has been delayed by COVID-19 therefore will continue into 2021/22.

AN SE Priority Places- Funding from Sport England 01/10/18-31/03/21 to finance the Nottingham local priority places pilot work. This project has now ended with an underspend. Sport England have agreed that the underspend can be spent in Nottingham, with their prior approval.

APT Core R- This includes Primary Role funding from Sport England towards the core costs of Active Partners Trust. The Primary Role funding covers the employment costs of several the team plus office running costs etc. In addition, funding towards the employment costs of several the team involved in the delivery of 7 Sport England programmes is also included here: Active Lives Young People Survey, School Games, Primary School Premium, Young Leaders and Volunteers, Extended Workforce, Workforce and Satellite Clubs.

APT Insight- Part of the Sport England Primary Role funding which is to fund insight work.

APT Marketing & Comms R- Part of the Sport England Primary Role funding which is to fund marketing and communications.

Page 32

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Notes to the financial statements for the year ended 31 March 2021

APT Undefeatables- Funding received from 2 Undefeatable partner organisations as their contribution towards the costs of project evaluation.

SE Active Lives Survey- Sport England funding awarded for 01/09/20 to 31/03/21 to encourage and support selected schools to complete the national Active Lives Survey of Children and Young People. This is the last year of this funding in this format. From April 2021, funding to support this work, if required, will be included in a single Young Peoples funding allocation.

SE Club Matters- Sport England funding awarded for 01/04/20 to 31/03/22 to support community sports clubs working with under-represented groups.

SE CYP DFE- Sport England funding awarded for 01/09/20 to 31/03/21 to fund the development of young volunteers, leader and coaches to support school and community-based sport activity.

SE CYP Facilities- Sport England funding to support schools to open their facilities for community use. This funding award runs from 01/11/19 to 31/08/20.

SE CYP School Games- Sport England funding awarded for 01/09/20 to 31/03/21 to deliver the school games county festivals in Derbyshire and Nottinghamshire. This is the last year of this funding in this format. From April 2021, funding to support this work, if required, will be included in a single Young Peoples funding allocation.

SE Ext Wf Cap & Con- Sport England funding awarded for the period of 01/07/18 to 31/03/21 for a partnership project between Sport England nationally and APT to explore ways to strengthen the relationship between local and national strategy and delivery and to connect local resource, intelligence and experience to national programme design. Further funding has been awarded for 01/04/21 to 31/03/22.

SE Primary School Support- Sport England funding awarded 01/09/20 to 31/03/21 to assess the impact of the Primary PE and Sport Premium including mapping how all primary schools in both counties are using this funding, supporting schools to make best use of the funding, including working intensively with a small number of schools. From April 2021, funding to support this work, if required, will be included in a single Young Peoples funding allocation.

SE Satellite Clubs-Sport England funding, awarded for period 01/09/17 to 31/03/21 to help young people aged 14-19 years old, who dip in and out of being active to become active on a regular basis. The programme is to target groups of young people from under-represented groups (disabled, young women and young people living in disadvantaged communities) particularly at “points of disruption” i.e., transition to another school/ educational establishment or into employment. From April 2021, funding to support this work, if required, will be included in a single Young Peoples funding allocation.

SE Social Prescribing- Sport England Thriving Communities funding awarded from 01/10/20 to 30/09/21 to host a regional physical activity advisor post to influence local commissioning strategies across local authority areas in East and West Midlands. In additional to SE funding, this funding class also includes annual contributions from 9 Active Partnerships, including APT.

SE TIF- Sport England Tackling Inequalities funding (07/05/20 to 31/03/22) introduced as part of its COVID support and recovery. This programme is to help reduce the negative impact COVID-19 and the widening inequalities in sport and physical activity in specific target groups.

SE Workforce- Sport England funding to support the development of workforce as detailed in APT’s Workforce Development Plan. This funding award runs from 01/04/2019 to 31/03/21.

Page 33

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Notes to the financial statements for the year ended 31 March 2021

Transfers

Numerous transfers were made into and out of the APT Core unrestricted fund. Notably a transfer of £80,248 was made in order to provide additional funds for the Marketing and Communications budget. Furthermore, a total of £32,851 was transferred from the APT Core unrestricted fund for additional Insight budget. This was in order to cover the increased costs incurred in 2020/21 in preparation for writing the new APT strategy. Finally, £10,000 was transferred to SE Club Matters funding as this was outlined in APT's award application to Sport England.

With respect to the APT Core restricted fund, £20,000 was allocated from the SE primary funding award for marketing, making it easier to manage by being in it's own budget class. Additionally, £15,000 was allocated from the SE primary funding award for Insight. Similarly to the £20,000 allocation, this makes it easier to manage. Furthermore, £8,500 was transferred into the fund for the employment costs of 2 employees who are supporting work on the SE CYP School Facilities project.

18. Summary of funds

Summary of funds - current year

Designated funds
General funds
Restricted funds		 Balance at 1
April 2020
£
465,150
508,269
818,068
1,791,487		 Income
£
-
271,845
1,874,728
2,146,573		 Expenditure
£
(132,767)
(35,848)
(2,111,612)
(2,280,227)		 Transfers
in/out
£
198,065
(231,464)
33,399
-		 Balance at
31 March
2021
£
530,448
512,802
614,583
1,657,833

Summary of funds - prior year

Designated funds
General funds
Restricted funds		 Balance at
1 April 2019
£
324,442
697,252
598,166
1,619,860		 Income
£
1,000
265,403
1,582,281
1,848,684		 Expenditure
£
(77,854)
(160,404)
(1,438,799)
(1,677,057)		 Transfers
in/out
£
217,562
(293,982)
76,420
-		 Balance at
31 March
2020
£
465,150
508,269
818,068
1,791,487

Page 34

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Notes to the financial statements for the year ended 31 March 2021

19. Analysis of net assets between funds

Analysis of net assets between funds - current year

Unrestricted
funds
2021
Restricted
funds
2021
£
£
Tangible fixed assets
5,187
-
Fixed asset investments
905,068
-
Current assets
199,432
682,780
Creditors due within one year
(66,437)
(68,197)
Total
1,043,250
614,583
Analysis of net assets between funds - prior year
Unrestricted
funds
2020
Restricted
funds
2020
£
£
Tangible fixed assets
7,373
-
Current assets
1,055,999
818,068
Creditors due within one year
(89,953)
-
Total
973,419
818,068
20.
Reconciliation of net movement in funds to net cash flow from operating activities
2021
£
Net income/expenditure for the year (as per Statement of Financial
Activities)
(133,654)
Adjustments for:
Depreciation charges
6,441
Loss on the sale of fixed assets
-
Movement in debtors
3,876
Movement in creditors
44,681
Net cash provided by/(used in) operating activities
(78,656)		 Total
funds
2021
£
5,187
905,068
882,212
(134,634)
1,657,833
Total
funds
2020
£
7,373
1,874,067
(89,953)
1,791,487
2020
£
171,627
6,480
746
143,239
(28,660)
293,432

Page 35

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Notes to the financial statements for the year ended 31 March 2021

21. Analysis of cash and cash equivalents

Cash in hand
Cash on fixed term deposit
Total cash and cash equivalents		 2021
£
850,377
905,068
1,755,445		 2020
£
938,356
900,000
1,838,356

22. Analysis of changes in net debt

Cash at bank and in hand
Cash on fixed term deposit		 At 1 April
2020
£
938,356
900,000
1,838,356		 Cash flows
£
(87,979)
5,068
(82,911)		 At 31 March
2021
£
850,377
905,068
1,755,445

23. Operating lease commitments

At 31 March 2021 the charity had commitments to make future minimum lease payments under noncancellable operating leases as follows:

Not later than 1 year
Later than 1 year and not later than 5 years		 2021
£
9,464
4,744
14,208		 2020
£
7,767
1,771
9,538

The charity has a three year lease with North East Derbyshire District Council for Unit 23 in Coney Green Business Centre, Clay Cross. The lease started 01/10/18 at a cost of £5,500 pa plus VAT, with a three month break clause. A decision has been made to terminate this lease and it will end on 28 August 2021. The disclosure above reflects payments to be made to the end of August 2021.

There is also a lease for five years with Nottingham Trent University for the Clifton based office. This expires 14 December 2022. The rent is £12,000 pa plus VAT, with a three month break clause. A decision has been made to terminate this lease to the end of July 2021.

Going forward most of the APT team will become home based, with the ability to access hot desks in flexible office accommodation in Derby, Nottingham and Sheffield. Membership of Cubo commenced on 1 June 2021. The current contract is for a six-month term, ending 30 November 2021. After this date the agreement will continue on a rolling month to month basis.

Page 36

ACTIVE PARTNERS TRUST

(A company limited by guarantee)

Notes to the financial statements for the year ended 31 March 2021

24. Charity Status

The charity is a private company limited by guarantee and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £10 towards the assets of the charity in the event of liquidation.

25. Related party transactions

C Hart is Leader of Erewash Borough Council. During the year ended 31 March 2021 the charity received grants of £15,117 (2020: £15,117) from the council. Payments were made to the council totalling £1,085 (2020: £2,000) this year for the purchase of equipment and volunteer training.

Page 37