West Kent Raaio West Kent Community Radio A Charitable Incorporated Organisation (CIO) Charity Number: 1180738 Companies House: CE 015639 registered externally as 1180738 Address: 126 London Road, Southborough, Tunbridge Wells TN4 OPL Annual Report and Financial Statements Year Ended 31 March 2024 Page I est Report of the Trustees for the year ending 31 March 2024 The Trustees a￿ pleased to present their annual report and financial statement for the charity to 31 March 2024. Having been granted a licence by Ofcom to operate a community radio station for the Tonbridge & Tunbridge Wells area in March 2020 on FM, the service was launched in October 2021. Our fi'nances for the 12 months covered by this report have really been split into two halves, as we started the year coming to the end of the period in which Ofcom had covered the cost of employing a Sales Executive and Grant Finder. In the second half of the year, we had success with agenry Space Marketing bring in a steady supply of advertisers and some succe55 in renewing and maintsining existing relationships with sponsors. Following a successful application with Ofcom to review our transmitter outputs. we were able to increase the power and adding a third transmitter to improve the recepb.on within our coverage a￿a. The additional transmitter was installed in Tonbridge and came into use in December 2023. Issues with damp in the studios at IB Camden Road had hampered our programming, with several presenters deciding to do shows remotely due to the poor air conditions in the studio. So, during the 12 months this report covers we successfully moved into new premises in London Road. Southborough. The Trustees would like to acknowledge the continued support of the volunteer members. who produced and presented their show5 throughout the year and to the various teams who managed or co-ordinated other activities including training, engineering and technical support. The charity remained in a healthy state financially managing to cover the costs of running the service and undertake projects to improve its future. this is expected to include launching the service on SS-DAB by late 2025 following a successful licence applicatr"on. Name Chris Manser..-............ Position Acting Treasurer.............................. Date.. a810112025.........-..........-............... Page 2 Reference and administration details West Kent Community Radio. of 126 London Road, Southborough, Tunbridge Wells TN4 OPL is registered with the Charity Commissioners (Charitable Incorporated Organisation 11807381. The charity is administered by a board of Trustees. In the period covered by this report, the following Trustees were in office.. Chris Manser, Jason Sonance, Dominic Cole and Lesley Wooders with Adam Howe as an appointed Trustee. Strncturei governance. and management The charity is governed by a constitution dated 16 November 2018 as amended 25 january 2021. Trustees are elected by the membership at General Meetings for renewable terms or appointed by the Trustees for 3 fixed term, in accordance with the constitution. Objective5 and activities The Charity was established in November 2018 in order to- apply to Ofcom for a Community Radio licence for the areas of Tonbridge and Tunbridge Wells. operate the Community Radio licence if and when it was granted. The objects of the Charity are= 111 the relief of siekne55, poor health and old age amongst people living in Tunbridge Wells, Tonbridge, Pembury. Sevenoaks and surrounding areas of West Kent by providing a local broadcasting service for hospitals, residential homes and similar institutions. and for Patiersts receiving community care,. and 121 the advancement of health and prevention or relief of Sickness for the public benefit through the promotion of the benefits of living a healthy lifestyle, and the importance of maintaining good personal mental and physical health by (mainly, but not exclusively) the means of broadcastt.ng health education messages to people living in Tunbridge We115, Tonbridge, Pembury, Sevenoaks. and surrounding areas of West Kent, using FM radio, digital radio, online and through social media. Financial review The charity had a reasonably successful year and remains on a stable footing financially with fund5 to cover the running of the charity and fund some projects to help build a secure and successful future. These accounts were approved by the board of trustees on 8 January 2025 and signed on their behalf by Name Chris Manser............... Position. Acknng Treasurer.............................. Page 3 West Kent Community Radio Financial statement for the year to 31 March 2024 Accounts Summa Financial Year 2023-24 Current account Transaction T Revenue Expenditure Donations Received- From Member5 £556.00 £0.00 Donarions Received- From Others £iooo.00 £0.00 Equipment Purchase includin Fundraisin Amazon Smile Fundraisin Fundraisin Fundraising.. Text Givin Fundraising.. Tw Lotto Grants= Restricted Transmitter £0.00 £7869.61 £21.56 £0.00 Eas undraising Event Income £86.64 £0.00 £490.00 £0.00 (Donrl £2.85 £0.00 £324.50 £0.00 £7401.00 £0.00 HMRC.. Employee Tax & Nl HMRC.. Vat Rebate £0.00 £1549.60 £2054.45 £182.92 Licenses.. Broadcast Radio £0.00 £3201.83 Licenses.. Ofcom Broadcast Licenses.. PRSIPPL Licen5e5.' INRIX / SKY News Membership.. Membershi Operatin Costs-. Equipment Maintenance eratin Costs= Telecommunication5 £0.00 £850.00 £0.00 £3570.48 £0.00 £1020.00 Fees £1840.00 £40.00 £0.00 £205.98 £0.00 £2493.94 Operating Costs= Website Other Expenditure.. Miscellaneous Payments Other Expenditure." VenLJe Hire Other Income- Bank Interest Received £0.00 £1421.08 £0.00 £130.55 £0.00 £276.00 £260.54 £0.00 Premises.. Ener £44.97 £778.33 Premises.. Insurance £46.51 £1648.45 Premises.. Rent £0.00 £5500.00 Premises.. Water £31.51 £69.97 Professional Associations.. HBA & CMA Sales.. Advert Produthon Costs £0.00 £166.00 £0.00 £960.00 Sale5'. Advertising Sale5 Sales.. Sponsorship Sales Staffin Costs- Pensions £8377.69 £0.00 £3512.00 £0.00 £24.20 £121.35 £5366.09 Staffing Costs: Salaries Staffin Costs= Pa roll Services £0.00 £0.00 £157.00 Totals 2023-24 £26,074.42 £37.579.18 Page 4 Recei ts Unrestricted Restrirted Totsl 2023 Tot312022 Grants & Donations Grants Received £7.401.00 £7.401.00 £1,556.00 £2.637.19 £11.594.19 £14,040.00 £2.039.00 £2,242 95 £18 321.95 Donations £1.556.00 £2,637.19 £4 193.19 Refunds & Rebates Incl VAT Sub-total- Grants & Donations £7.401.IY) A¢tlvities to enerate funds Membershi Fee5 £1.840.CWJ £490.00 £1.840.00 £490.00 £2,340.00 £1,071.83 £4,836.50 £20.00 Fundraisin & Events Adverbsin Income £8,377.69 £8.377.69 Merchandise onsorshi Sub-total- Activities to generate funds £3.512.CKJ £3,512.00 £3.356.00 £14.219.69 £14.219.69 £11.624.33 Investment Incorne Bank Interest Earned £260.54 £260.54 £118.17 Sub-total- Investment Income £260.54 £260.54 £118.17 Total Recei £18,673.42 £7,401.00 £26.074.42 £30.064.45 Pa ments Unrestricted Restricted Totsl 202314 Total 202213 Charitable Artivitres ui ment urchase £7.869.61 £40.00 £7,869.61 £40.00 £1,378.60 £40.00 Membershi fee refunds Broadcast O erations £4,121.00 £1.732.52 £8,642.31 £7,996.75 £166 (J) £4,121.00 £1,732.52 £8,642.31 £7,996.75 £166.00 £3,617.86 £1,174.20 £4.076.37 £8,156 49 £50.00 HMRC License5 Premises Professional Membershi Professional Services Staff costs- Pensions £0 £0 £10.00 £121.35 £121.35 £375.95 staff costs - Salaries £5,366.09 £157.00 £5,366.09 £157.00 £8,905.28 £170.20 Staff costs . Pa roll Serwces Advertisin roduction costs £960.¢J) £960.00 £780.00 Other costs £406.55 £406.55 £1.630.55 £30.365.50 Total Ex enditure £37.579.18 £37.579.18 Cash Funds - 31st Mar 2023 £3,966.40 £5.755.06 £28,698.55 £15AOS.13 £32.664.95 £21.160.19 Cash Funds- 31st Mar 2024 Page 5 Statement ot assets and liabilities as 31 March 2024 Cash funds Unrestricted funds RestrirtedlReserve funds Total funds 31 Mar 2024 Comparntive 31 Mar 2023 Bank current account Bank reserve account 5,755 5,755 15,405 3.966 28,698 15.405 Notes to the accounts Accounting policies These accounts have been prepared on a receipts and payments basis in accordance with sethori 133 of the Charities Act 2011. Capital expenditure is charged to the receipts and payments account for the year in which it is incurred. Charitable funds Restricted funds represent awards for specific projects. Unre5trirted funds are available for any of the purposes of the charity. Trustees, expenses and remuneration No members of the trustees have received, or any person connected with them has received. or is due to receive. anv remuneration or expenses for the year directly or irsdirectly from the charity's funds. Restricted/Reser¥e funds The funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held ori trust for Specific purposes. Reserve funds are those that the trustees have reserved for Specific purposes. As at 3110312024 Project Source Core Costs Kent Community Foundation Transmitter Upgrade National Lottery DAB Licence Local Fundraising Ltd Printer KCC Members Grant Hospital Radio T.Wells Funds transferred on closure Balance £ 3,934.25 670.88 500.IKJ Restricted Restricted Restricted Restricted Reserve 300. £io,000.c() Totsl restrirtedlreserve funds £ 15.405.13 Approved by the Board of Trustees on 8 January 2025 & signed on its behalf by Name Chris Manser.........-..... PositionActing Treasurer.................................. Page 6 West Kent Communi Radio Financlal Statements for the ear ended 31 March 2024 Inde ndent Examinerfs Re ort to the Trustees of West Kent Communi Radio I report on the Financial Ststements for the year ended 31 Marth 2024. which are set out on pages 4 to 6. Respective responsibilities of trustees and examiner The charivs trustees are responsible for the preparatÉon of the accounts. The charity's trustees consider that an audit is not required for this year {under sectTon 144121 of the Charities Act 2011 {the 2011 Act) and that an independent examination is needed. It is my re5pon5ibility to- examine the accounts under section 145 of the 2011 Act." follow the procedures laid down in the General Directions gtven by the Charity Commissioners under section 14515llbl of the 2011 Act- and state whether any particular matters have come to my attention. Basts of iThlependent examlnees statement My examination was carr￿d out accordance wrth General Dirertions gwen by the Charity Commissioners. An examtnation Éncludes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion 15 given as to whether the accounts present a 'true and fair Vie￿ the report is limited to those matters set out in the statement below. Independefit examinerfs statement In connection with my examination. no matter has come to my attention= 111 which gives me ￿asOnable cause to believe that. in any material respect, the requirements: to keep accounting records in accordance with section 130 ofthe 2011 Act. and to prepafe accounts which accord with the accounD"nB records and compty with the accounting requirements of the 2011 Act have not been met: or 12} to which. In my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. 44 Church Lane East Peckham Tonbrldge Kent TN12 5JH Elizabeth Seal Accountant Iretiredl Date= I,) Page 7