est ent Radio West Kent Community Radio A Charitable Incorporated Organisation (CIO) Charity Number: 1180738 Companies House: CE 015639 registered externally as 1180738 Address: Ib Camden Road, Tunbridge Wells, Kent TNI 2PS Annual Report and Financial Statements Year Ended 31 March 2023 Page I
Ratho Report of the Trustee5 for the year ending 31 March 2023 The Trustees are pleased to present their annual report and financial statement for the charity to 31 March 2023. Having been granted a licence by Ofcom to operate a community radio station for the Tonbridge & Tunbridge Wells rea in March 2020 on FM, the service was launched in oober 2021. So we were in operation throughout the period covered by this report. Thanks to a grant awarded by Ofcom in March 2022 we were able to appoint two part time members of staff, these were eventually recruited from within the existing volunteer membership. We therefore had a Sale Executive from August 2022 and a Grant Finder from September 2022. As ihe names suggest they were responsible for advertislng sales and fundraising activits'es via grant applications. Both roles brought us additional income. We continued to experience some issues with our FM coverage, so in October 2022 an application was made to Ofcom to review our eK15tr"n8 transmitter outputs, with a view to increasing the poweT and adding a third transmitter to improve the reception within our coverage area. The application was successful and funding was obtained to buy and install the additr'onal transmitter, this would be completed after the period covered by this report. Issues with damp in the existing studios at IB Camden Road have tontinued to hamper our programming, with number of presenters deciding to Ilo shows remotely due to the poor air condiiions in the studio. Work started during the period covered by this report to find a new location, with a view to moving out at the earliest opportunity. This would eventually take place after the period covered by thi5 report. The Trusiees would like to acknowledge the cont6nued support of the volunteer members, who produced and presented their shows throughout the year and to the various teams who managed or co-ordinated other activities including training, engineering and technical support. The charity remained in a reasonable healthy state tinanciallv managing to cover the costs of runnin8 the service and undertake projects to improve it's future. Name Chris Manser.. Position Acting Treasurer.............................. Date: 10101/2024.................................... Page 2
Ratho Rèference and admlnlstration detalls West Kent Community Radio, of Ib Camden Road, Tunbridge Wells, Kent TNI 2PS 15 registered with the Charity Commissioners Icharitable Incorporated Organisation 11807381. The charity is administered by a board of Trustees. In the period covered by this report. the following Trustees were in office.. Chris Manser. Jason Sonance, Dominic Cole and Lesley Wooders with Adam Howe being made an appointed Trustee from Dec 2022. Structure, governance. and management The charity is governed by a constitutt'on dated 16 November 2018 as amended 25 January 2021. Trustees are elected by the membership at General Meetings for renewable terms or appointed by the Trustees for a fixed term, in accordance with the constrtution. Oblecttves and acttvlties The Charity was established in November 2018 in order to.. apply to Ofcom for a Community Radio licence for the areas of Tonbridge and Tunbridge Wells. • operate the Community Radio licence if and when Tt was granted. The objects of the Charity are: iii the rellef of sickness, poor health and old age amongst people living in Tunbridge Wells, Tonbridge, Pembury, Sevenoaks and surrounding areas of West Kent by providing a local broadcasting service for hospitals, residential homes and Similar instr'tutions, and for patients receiving community care. and 121 the advancement of health and prevention or relief of sickness for the public benelit throu8h the promotion of the beneh'ts of living a healthy lifestyle. and the importance of maintaining good personal mental and physical health by (mainly, but not exclusively) the means of broadcasting health education messages to people living in Tunbridge Wells, Tonbridge, Pembury, Sevenoaks, and surrounding areas of Wesi Keni, using FM radio, digital radio, online and through social media. Financial review Thanks to the appointment of our Sales Execuiive and the Grant Finderthe chartty had a reasonable successful year nd remains on a stable footing financially with funds to cover the running of the chartty and fund some projects to help build a secure and successful future. These accounts were approved by the board of trustees on 10 January 2024 and signed on their behalf bv Name Chris Manser.. Position. Acting Treasurer.............................. Page 3
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Accounts Summary Financial Year 2022-23
Current account
Transaction Type Revenue Expenditure
Donations Received: From Members £1,129.00 £0.00
Donations Received: From Others £910.00 £0.00
Equipment Purchase: Capital Equipment £0.00 £999.88
Equipment Purchase: Other Equipment £0.00 £378.72
Fundraising: Amazon Smile £19.73 £0.00
Fundraising: Easyfundraising £18.86 £0.00
Fundraising: Event Income £742.69 £0.00
Fundraising: Text Giving (Donr) £18.05 £0.00
Fundraising: Tw Lotto £272.50 £0.00
Grants: Restricted £14,040.00 £0.00
HMRC: Fines Due £0.00 £200.00
HMRC: Employee Tax & NI £0.00 £974.20
HMRC: Vat Rebate £1,796.67 £0.00
Licenses: Domain Names £0.00 £40.78
Licenses: Ofcom Broadcast £0.00 £850.00
Licenses: PRS/PPL £0.00 £1,874.22
Licenses: Software £0.00 £1,311.37
Membership: Membership Fees £2,340.00 £40.00
Merchandise: Sale £20.00 £0.00
Operating Costs: Equipment Maintenance £0.00 £300.00
Operating Costs: Telecommunications £0.00 £2,335.07
Operating Costs: Website £0.00 £982.79
Other Expenditure: Bid Levy £0.00 £525.45
Other Expenditure: Consumables £0.00 £163.43
Other Expenditure: Expenses Re-Embursement £0.00 £168.13
Other Expenditure: Miscellaneous Payments £0.00 £748.54
Other Expenditure: Venue Hire £0.00 £25.00
Other Income: Bank Interest Received £118.17 £0.00
Premises: Energy £0.00 £1,731.91
Premises: Insurance £0.00 £1,194.65
Premises: Rent £0.00 £4,800.00
Premises: Water £167.36 £429.93
Professional Associations: HBA £0.00 £50.00
Professional Services: Legal & Planning £0.00 £10.00
Sales: Advert Production Costs £0.00 £780.00
Sales: Advertising Sales £4,836.50 £0.00
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Sales: Sponsorship Sales £3,356.00 £0.00
Staffing Costs: Pensions £278.92 £375.95
Staffing Costs: Salaries £0.00 £8,905.28
Staffing Costs: Payroll Services £0.00 £170.20
Transfers: Incoming £16,551.93 £0.00
Transfers: Outgoing £0.00 £16,270.48
Totals to date 2022-23 £46,616.38 £46,635.98
Less Transfers £30,064.45 £30,365.50
Summary for Annual Return 2023
Type Revenue Expenditure
Donations Made £0.00
Donations Received £2,039.00
Equipment Purchased £1,378.60
Fundraising £1,071.83
HMRC £1,796.67 £1,174.20
Licenses £4,076.37
Membership Fees £2,340.00 £40.00
Merchandise £20.00 £0.00
Merger Funds (Unrestricted) £0.00 £0.00
Operating Costs £3,617.86
Other Expenditure £1,630.55
Other Income £118.17
Premises £167.36 £8,156.49
Professional Memberships £50.00
Professional Services £10.00
Sales - Advertising £4,836.50 £780.00
Sales - Sponsorship £3,356.00
Staff Costs (Incl refunds) £278.92 £9,451.43
Sub-Total (excl Grants & transfers) £16,024.45 £30,365.50
Grants (Restricted) £14,040.00 £0.00
Grants (Unrestricted) £0.00 £0.00
Sub-Total (incl Grants) £30,064.45 £30,365.50
Inter-Account Transfers £16,551.93 £16,270.48
Total (incl Grants & Transfers) £46,616.38 £46,635.98
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Receipts Unrestricted Restricted Total 2023 Total 2022
Grants & Donations
Grants Received £0.00 £14,040.00 £14,040.00 £28,941.00
Donations £2,039.00 £2,039.00 £1,145.00
From HRTW (Merger funds) £15,423.00
Refunds & Rebates (Incl VAT) £2,242.95 £2,242.95 £4,618.00
Sub-total - Grants & Donations £4,281.95 £14,040.00 £18,321.95 £50,127.00
Activities to generate funds
Membership Fees £2,340.00 £2,340.00 £2,300.00
Fundraising & Events £1,071.83 £1,071.83 £1,230.00
Advertising Income £4,836.50 £4,836.50 £624.00
Merchandise £20.00 £20.00 £1,134.00
Sponsorship £3,356.00 £3,356.00 £466.00
Sub-total - Activities to generate
funds £11,624.33 £11,624.33 £5,754.00
Investment Income
Bank Interest Earned £118.17 £118.17 £1.00
Sub-total - Investment Income £118.17 £118.17 £1.00
Total Receipts £16,024.45 £14,040.00 £30,064.45 £55,882.00
Payments Unrestricted Restricted Total 2023 Total 2022
Charitable Activities
Equipment purchase £1,378.60 £1,378.60 £2,485.00
Membership fee refunds £40.00 £40.00 £0.00
Broadcast Operations £3,617.86 £3,617.86 £14,802.00
HMRC £1,174.20 £1,174.20 £0.00
Licenses £4,076.37 £4,076.37 £1,652.00
Premises £8,156.49 £8,156.49 £7,251.00
Professional Memberships £50.00 £50.00 £0.00
Professional Services £10.00 £10.00 £0.00
Merchandise £1,136.00
Staff costs - Pensions £375.95 £375.95 £0.00
staff costs - Salaries £8,905.28 £8,905.28 £0.00
Staff costs - Payroll Services £170.20 £170.20 £0.00
Advertising production costs £780.00 £780.00 £4,568.00
Other costs £1,630.55 £1,630.55 £1,680.00
Total Expenditure £30,365.50 £30,365.50 £33,574.00
Net Payments for Year £14,341.05 £14,040.00 -£301.05
Cash Funds - 31st Mar 2022 £3,986.00 £28,980.00 £32,966.00
Cash Funds - 21st Mar 2023 £3,966.40 £28,698.55 £32,664.95
Outside Broadcast Equipment retained for
£1,749.00
Charity's own use
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Statement of assets and liabilitie5 a5 31 March 2023 Cash funds Unrestrlcted funds RestflctedlReseNe funds Total funds 31 Mar 2023 Comparative 31 Mar 2022 Bank current account Bank reserve account 3,966 3,966 3,986 28,698 Notes to the accounts Accounting pollcles These accounts have been prepared on a receipts and payments basis in accordance with section 133 of the Charitie5 Act 2011. Capital expenditure is chargeil to the receipts and payments account for the year in which it Is Incurred. Charltable funds Restricted funds represent awards for specilic projects. Unrestricted funds are available for any of the purposes of the charitv. Trustees. expenses and remuneratlon No members of the trustees have received. or any person connected with them has received, or is due to receive, any remuneration or expenses for the year directly or indirectly from the charity's funds. RestrlctedlReserve fvnds The funds of the charity include restricted funds comprising the followin8 unexpended balances of donations and grant5 held on trust for specific purposes. Reserve funds are those that the trustees have reserved for specific purposes. As at 3110312023 Project Source Balance Sale5 & Granl Finder OFCOM £ 7,333 OfcomlPRSIPPL Kent Community Foundation £ 265 Core Costs Colyer Ferguson £ 2.8(X) Transmitter Upgrade National Lottery £ 8.3(Kl Hospital Radio T.Wells Funds transferred on closure £IO,OLXJ Restricted Restricted Restricted Restricted Reserve Total restrlctedlreserve fund5 £ 28.698 Approved by the Board of Trustees on 10 January 2024 & signed on its behalf by Name Chris Manser....................................... Position Acting Treasurer.. Page 7
West Kent Communit Radio Financlal Statements for the ear ended 31 March 2023 Inde endent Examinerfs Re ort to the Trustees of West Kent Communi Radio l port on the Financial Statements for the year ended 31 March 2023. which ore set out on pages 4 to 7. Respective responslbllitles of trtee$ and examiner The chariws trustees are responsible forthe preparation ofthe accounts. The charitys trustees considerthat an audtt 15 not required for this year {under sertion 144121 of the Charltie5 Act 2011 (the 2011 Act) and that an independent examination is needed. It 15 my responsibility to: examine the accounts under sectM)n 145 of the 2011 Art: follow the procedure5 laid down in the General Directions given by the Charity Commissioners under seci7on 14515llbl of the 2011 Act; and state whether any parhcular matters have come to my attention. Basis of independent examinerfs statement My examination was carried out in accordan with General Direttions gNen by the Charity Commissioners. An examination includes a VIeW of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. The procedures undertaken do not provide all the eviden that would be required in an audit. and consequently no opinion is given as to whether the accounts present a 'true and fairvievK the report 15 limited to those matter5 set out in the statement below. Independent examlnerfs slatement In connethon with my examination, no matter has corne to my attention: {11 which Bives me reasonable cause to believe that, in any materlal respect, the requirements: to keep accounting records in accordance with sertion 130 of the 2011 Act: and to prepare accounts which accord with the occounting records and comply with the accountin8 reqU1MentS of the 2011 Act have not been met.. or 121 to which, in my opinion, attention should be drawn in order to enable a proper understsnding of the accounts to be reached. 44 Church Lane East Peckham Tonbrid8e Kent TN12 5JH Ellzabeth Seal Accountsnt Iretfredl Date: ), Page 8