Scouts
1st Weston Green Scout Group
Trustees, Annual Report for the period
from l April 2024 to 31 Marth 2025
Sertlon L. Reference and ￿mInIstratIOn DetaI￿S
Charlty name: I" Weston Green I￿1 Saintsl Scout Group
Registered charlty number. 118(69)
Stout Assoclation rryistrntion nurn￿r. I￿111869
Charitvs principal address: The Scout Group is based at the Church Hall, All Saints Churth,
Chestnut Avenue, Weston Green, Eshef KTIO 8JL. Mosl of our re8ular seclion meetings are held at
the Church Hall. which is a facility that we share with the Church and with other community groups.
Our address for correspondence is that of our Group Chair-. 36 Lower Green Road, Esher, Surrey
Krio 8HD.
Durlng the perlod to 31 March 1015, the tru5tee3who m4nJged the dwrrty were-
Nigel Harris
Andrew Panayides
Hannah Yeomanson
Nick Fisk
Chair
Treasurer
Secretary Iresigned 22107120241
Group Scout Leader
Trustee
Trustee (resigned 08101120251
Trustee
Trustee
Trustee
Emma Harris
Felix Jackson
John Coghlan
Kir5tie Wocxl
Sarnantha Holmes
Mariella (YLeary
Trustee lappointtd 24103120251
On the advice of the Scout Association, we have discontinued the role of Group Secretary. Hannah
Yeomanson tt*ntlnues as secretary to the trustee board, but is no longer a trustee.
otheradwsors:
LK & Assoaates
Lisa Pullen
AccLNJntant
Indepèndent examiner of the atcounts

5ectlon B: Structure, Governan￿ and Management
Go¥emance and Management
The Group's governing d￿umentS are th05È of the Scout Assoaation. They consist of a Royal
Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisatton
and Rules IPORI of the Scout Association. The Group is a trust established under these rules which
are common to all Scout Groups. The trustees are appointed in accordance with the POR of the
Scout Association.
Thè Group is managed as an èducational charity by its Trustee Board, the members of which are the
charity tru5ttes. As trustees, they are responsible for complying with legislation appli(able to
charities. This includes the registration, keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and between three and ten other trustees. As of
31 March 2025. the Trustee Board had èight members, who are all either uniformèd leaders or
parents of young people who are members of the scout group. The Trustee Board meets a minimum
of six times a year. With additional meetings as needed to arrange specific events 5uth as
fijndraising.
Members of the Trustee Board are appointed at the Annual General Meeting of the Group Scout
C¢yJncil, whith includes all adult and assoaate member5 of the Scout Group linduding the parents
and guardians of young members) and all our Leaders, as well as representatives of our sponsorinB
authority IAII Saints Weston Green Church) and Esher District scouts. These appointments follow
rècommèndations from an open selertFon proce55 initiated by the Trustee Board.
All nèw members of the Trustee Board must complete training in a¢¢ordance with the Scout
Association POR. induding completing essentral safèty and safeguarding courses, and the Trustee
Indurtion training within fivè months of joining the Board. All members of the Board, along with all
adult volunteers having contact with youn8 people on a repeated basis, or on nights away activities,
are DBS checked.
The Trustee Board exists to ensure that the charity is well managed. risks a￿ assessed and
mitigated, vehicles and equipment are in good working order, and everyone follows legal
requirements and the or￿niS8t10n'S politiès and rules. ThéTrr support h*lps +)th•Jr volunteers run
high-quality and safe pregrammes thatgive young people skills for life.
Rlsksand Intem•l Controls
The Trustee Board has identifi￿, and periodically reviews and monitors the main risks to which they
believe the Group is exposed. The main area5 of concern indude:
Injury to leader4 helpers, supporters and members: All active adult volunteers must undertake
formal safety training within 30 days of appointment. and every three yeafs thereafter. Volunteers
are all issued with a "purple card" detailing emergency procedures. Risk assessments are undertaken
before all activities. Safety processes are regularly mcffiitored by the Trustee Board. The Group

Contributes to the Scout Association's national accident insurance policy through capitation fees,
and take5 Out additional insurance if needed. We provide additional acadent and injury insurance
for adult helpers who are not uniformed leaders.
Harni or Inappropriate interperson•l intérnctlons Invotr¥in8 youni ptople oradult members: All
active adult volunteers must undertake t￿rnal safeguarding training within 30 days of appointment
and every three years thereafter. Adult volunteeis are all issued with a °yellow c4rd- that show5 the
Scout Ass(xiation's safeguarding code of condutt for adults. Young leaders (Yolunteer5 who are not
yet 181 are issued with an °orange card- that details the 5afeguardin8 code of conduct that applies
to them. All members are artively encouraged at all times to report any safeguarding coneèrns.
Safeguarding proosses are regular￿ monitored by the Trustee Board.
Damage to or loss of vehicles orequipmenL. The Trustee Board ensures that the Group's vehicle5
and equipment are properly maintained, licensed, taxed and iftsured. Any change5 in proposed use
of vehiclès and equipment are discussed and agreed by the Trustee Board. The Group maintains
sufficient insurance to mitl8ate a8ain5t the risk of loss or damage to our vehicles and equipment.
Reduced income fr¢m fundraising: The Group relies on income from fundraising to purchase and
maintain vehides and equipment. and to subsidise thè cost of participation in scouting where
needed. Subscriptions are charged each term, but these cover only the routine running of the
group, su¢h as rental of meeting and storage premise5, purchase of badges, consumables for
meetings, etc. For ￿ents and camp5, we charge fee5 to cover the immediate costs. We aim to keep
the subscription and event fees as low as p055ible, to ensure sC￿ting is accessible to everyone.
Our main fijndraising activity is an annual kerbside collettion of Christmas trees for recy¢ling. This
artivity relies on the cooperation of several other parties and involves substantial costs. There is a
risk that we may not be ablè to profitab￿ operate thi5 fundraising method in future years, and
would need to engage in alternative fvjndraising artivities.
The group holds a reserve to ensure we would be able to continue (Mjr artNities. or wind them down
in an orderly manner, should there be a major reduction in income. We could also raise the level of
subscription fees, should that become necessary. either as a temporary N permanent mea$4Jre.
Reduction or loss of adu￿ volunteers: The Group relie5 entirely on volunteers to run and administèr
the activities of the Group. Most imwrtantly, we need a certain number of uniformed leaders to be
able to continue to operate our four sections (Beavers. Cub5, kouts, and Explorers) at full strength.
Many of these volunteers are drawn from among the parents of the young people who join the
group. The commitment required is substantial, and understandably, leaders often wish to move on
or step down after a few year5. If we were unable to maintain the necessary level of uniformed
leader5, we might have to redu￿ the size of a section or dose it alrogether. In the worst tase. we
might have to c105e the entire Group. Thi5 15 perhaps the greatest risk that the Group fatÈg, and is
one that rèquires constant attention from the Leaders and Trustee5 to ensure that we are always
recruiting and developing new leader
Reductton or loss of members: At ihe end of thè period, thè Group had a waiting list of around 50
young people. Man¥ of our young members originally joined as Beavers at age six and have worked
their way up through the sections. but where Spa￿ is available, we also have young people who join
at older a8es, either new to So)utin& Of transferring from another Group. However, if there were to
be a substantial reduction in the membership of a sertion, then we might have to reduce the size of
section or dose it altogether. While our 8eavers and Cubs sections are often fully subscribed, we

tend to lose some young people as they get older, because of other commitments. The Eyplorèr
Scout section lage 1*181 is operated jointly with other local scout groups.
The Group ha5 in place systems of internal controls that are designed to provide reasonable
assurance against material mismanagement or1055. All payments require the approval of both the
Chair and the Treasurer. The Group has comprehensive insurance poliaes to ensure that insurable
risks arè cavered.
The purpose of Scouting is to actively engage and support young people in their pers¢)nal
developmènt. empowering them to make a positive contribution to Society.
As Scouts we are guided by these valbjes..
Int¢£rity- We act with integrity; we are honest, trustsyorthy and loyal.
Rè5pert- We have self-respÈct and respect for others.
Care- We support others and tske care of the world in whith we livè.
Belief - We explore our faith5, belièfs and attitudes.
Co-¢)perntlon- We make a positive diffèrènce.. we co•erate wrth others and make friends.
Scouting takes pla¢e when young people, in partnership with adults, work together based on these
values and-
take part in activities indoors and outdoors,"
undertake new and challengin8 artivities,.
learn by doing,-
share in spiritual reflÈction-
take re5pon5ibility and make choices,.
enjoy what they are doing and have fun.
All membeTS of the Scout Group. whether younR people or adult voluntèèrs. make a Scout Promise
in which they promise to do their best to help other people and to be trusted, loyal. friendly and
considerate, to have courage in difficulty. to have self-respect and to respect others.
The Group arranges a programme of weekly meets.ngs during Sch￿)1 term times, with indoor or
outdoor activitie5 and challenges for young people of all ages between six and eighteen. The Group
holds weekly meetings in term tr.mes for Bewers (agèd 6 to 81. Cub$18 to 10.51. Scouts110.5 to 141
and Explorer Scouts114 to 181.
The Group also organisés weekend and holiday actiVFtie5 that include camp5, hikes, and other
outdoor adventure activities. The Group also participates in programmes of events that are
organised at Distrirt, County, or National level5.
Young people in scouting can earn badge5 in rec￿nitIon of skills learned. challen8es met. and
activities carried oul. Our regular pro8rammes and o¥Jr camp activrtie5 are designed to meet the
requirements for these badges. Young peoplè who participate fvlly in the Group's activities will
complete enough artivities and thallenges to be rewarded with the Chief Scours Award, which they
can wear on their uniforrn with justified pride.

To help youn8 people in their personal development, if and when our leaders judge that they are
ready for the challenge, they may be given a position of responsibility- For example, at age nine or
ten, a young person may be promoted to the role of "Srxerf or-seconderf within the Cubs section,
with responsibility for a group of or six Cubs. The Stout troop is organized in Patrols, and young
people take responsibility as Patrol Leaders and Assistant Patrol Leader5. Later. as a teenager in the
Explorer sertion, as well as taking rÈgponsibility for planning the activities of their own section, thev
may choose to join thÈ Young Leaders pr￿ramme and a5$1St alult volunteers in the plannin8 and
running of programmes for a younger Section.
Public Benefft Statement
The Group meets the Charity Commis5i0n's public benefit criteria under both the advancemènt of
education and the advancemènt of citizenship or community dÈvÈlopment headings. Subscription
fees are set at a level that covers only the immediate Tunning costs of the Group and the capitstion
fÈes to the Scout A550Ciation, to ensure they remain as low as possible and do not unduly restrict
membership. We admit member5 primarily from the local wmmunity in the immediate area around
Westoft Green.
As charity trustees, members of the Trustee Board pay due regard to the Charity Comrnission's
public beneffit8uidance where reltwant to our deasion makin&
Sectlon D: Achlevements and Perforniance
During the period from April 2024 to Marth 2025, the group continued to provide a full range of
scouting activities, including overnight, weekend. and multi-day camps, for young people of all ages
from six to seventeen.
Throughout the year, our adult volunteer team OTganiied a really excrting and varied prr4ramme of
meetings and events, ranging from traditional scouting skills to electronics building and starship
simulators. The group continued to participate actively in the competitive events organized by Esher
District scouts, and despite the group being relativè nèwcomers to some of the artivities, met with
some good success. This year, the cub5 se￿"On shone in both physical and mental diKiplines, taking
second place in the District quii competition, and third in the annual District Closs country running
rate.
The group's overall membership numbers remained steady, although still lower than in some prior
years. The Beaver section continued to operate at or near it5 maximum capacity of 24, and we have
a list of around 60 children waiting toioin, most of them not yet six years old. The Cubs section,
whS¢h could accommodate up to around 30, remained around 25 through the period, which is
mana8eable by the adult volunteer team. It 15 the older section5 that have seen the biggest dTOPS in
numbers, with Scouts down to 15 (from well over 20 a few years ago) and Explorer Scouts holding
steady at 12 to 14 members. Irs the busy family lives of todaws pre-teen and teenagers, Scouts 1$
rarely a top priority. and we lose some members to their school studies, and othèrs to sports clubs.
The Group's adult volunteers continued to be led by Nick FISK who also leads the Scout section. The
group had some significant breaks in tontrnuity a few years back when several long-time leaders
stepped down. sin￿ then, Nick's tèam has gained in experience, and some of the new volunteers
who steppèd up with pèrhaps some trepidation have developed into excellent. knowledgeable and
experienced team members.

We continue to try to spread the workload by recruiting parents into administrative roles so the
uniformed leaders don't have to do everything. We also have some members of the adult volunteer
team who can't commit to attending every meetin& but with enough adult vdunteers. we can
accommodate this thr￿jgh a team approath to leading the sections.
Our main annual fundraising event, the cdlectiw of Christmas trees for recyclin& wa$ again
suttessfully completed in January 2025, with l.cth trees collerted using thrèe rented vans. After
costs, which have increased quite a lot this year, we raised just under £7.¢JJ) for the group.
Sectlon E: Flnanclal Revlew
R•seThes Poli
Thè Group's policy on reserves is to hold suffiaent resources lo (￿tinue the charitable activitie5 of
the group. or at the very least, to conduct an orderly wind-down of the Group, should income and
fundraising activities f311 short. The Trustee Board considers that the group should hold a sum
equivalent to at least 12 month5 of Èssèntial running costs, induding premises rental. insurance.
vehicle and equipment costs, but excluding capitation fees and other items covered directly bv
membership fees. We ha￿ agreed to maintain cash reserves of £lO.C(K).
The Group also aims to build up additional cash reserves over time. to enable the eventual
replacement of our main vehicle, a minibus which is essential to the funrtioning of the group, or
other significant capital cost itèms needed by the group. For example, we hopè in the near future to
improve our equipment storage arrangèments by building some secure outdoor storage units,
allowing a wider range of arttviiies to be easily carried out at our main mèèting venue.
The Group held cash ￿SerVeS of £51,310 at 31" March 2025. This is a dettease of £1.651 from the
previous year.
Investment Policy
The Group does not have suffirient fvnds to invest in longer-temi in￿StMents 5uth as stocks and
Shares. The Group has adopted a low-risk strategy to the investment of its fvnds. All funds are held
in cash, using only mainstream banks or building soaeties.
The Trustee Board regularly monitors the level of bank balances and interest rates received to
ensure the Group obia¥ns maximum value from it5 banking arrangements. The Trustee5 would
carefully consider the Group's cash flow requirements before entering into any arrangement that
rèquirès a pèriod of Dotice before funds tan be wtthdrawn. At present, all funds are held in accounts
wlth Instant acce55 to funds.
5ectl¢)n F: Other Inforn)a¢lon and Future Plans
The Group is smaller than some other scout groups, which may have several Beaver colonies, Cub
packs and Stout tro)ps. We have onty one of each section. Unlike many stout groups, we do not
own, or have exclusive access to, our own premises. Our main weekly meetings are held in the
Church Hall at All Saints Weston Green Church. which is a spon50r of the SC￿Jt group. Our activities
are in part constrained by the limited availability of thi5 meeting place on weekday evenings.
Rather than artively seeking to expand. our priority is to operate the sections that we have, to offer
our youn8 members as rich and Èxcitlft8 a programme as possible. Our leader5 are very active in
planning and running events. Each year, we grve young people in every seaion the opportunity to
participate in camps and ie5idential ￿tivItIeS designed to wovide the right level of Ch￿lenge for

their age group. We also participate as fully as possible in events and aciivities that are arranged bv
the scouting District (Esherl or County ISurrÈyl.
We have limited Storage Spa￿ at the Churth Hall anfl have to Store most of our equipment off site.
This increases thè workload for our adult volunteers and limits the activities that we can offer at our
weekly meeting. We are now in the Proce￿ of constructlll8 three secure outdoor storage units in a
previously unused space to the rear of the Church Hall. This will enable us to keep a variety of larger
equipment on 51te for easy acce55. and should increase the range of activities that can be offered at
OUT re8ular weekty meeiings.
The Stout Association has recent￿ introduced Squirrels, a sertit)n for four- and fiv+year-olds. A5 we
have struggled to maintain a large enough team of adult volunteers to run the existing sections, we
have no plans to start a Squirrels section.
Sertlon G: Dedarntlon
The trustees declare that they have approved the Trustees, Report above.
Si8nÈd on behalf of the charivs trustees:
Andrew James Panayides, Treasurer
Nigel Brian Harris, Chair

1st Weston Green
All Saints
Charit Number; 1180590
Retei
ts and Pa
ments Accounts
or the Period I
Section A- RKei
ts and Pa
ent5
Scout Grou
Poqel of 4
rll 2024 to 31 March 2025
2025
2024
Unrestrirted
funds
Unrestricted
funds
NOTES
RECEIPTS
Membership Subscriptions
Gift Aid Claims
Minibus Donation
Uniform Sales and Investitures
Camping and Outings
Sale of Minibus PK
Other Grants
Christmas Tree Collection
Easy Fundraising
TOTAL REC£IPTS FOR THE YEAR
8.661
1.572
8.3CX)
6,052
420
8.642
585
9,783
2,098
41
12.838
147
12.595
138
32.028
40.244
PAYMENTS
DIRECT COSTS
Rent of Church and Garage
Camping and Outin8s Expenses
Capitation Fees
Christmas T￿e Collertion Expenses
Christmas Tree Monies Refunded
8ad8e and Uniforrn Purchases
Scout Equipment Purchase5
Equipment Insurance
Mini Bus Running Expenses
Mini Bus Insurance
Donations Made
3.578
9,272
4,230
3.949
3.578
10,825
4,057
3,793
120
1,307
1,369
430
261
649
765
1.541
370
2.195
719
1.750
TOTAL DIRECTCOSTPA YMENTS FOR niE YEAR
28J69
26.389
SUPPORTCOSTS
8ank Fees
OSM Fees
Online Merchant Charges IGoCardless, Shopify, PayPal)
Miscellaneous
Website Costs
Cateiing for Leaders Meetings
Training
TOTAL SUPPORTC05fpA YMENTS FOR THE YEAR
61
219
611
892
195
86
78
227
1,027
196
172
42
236
2.142
TOTAL PAYMENTS FOR THE YEAR
30.329
28.531
NET RECEIPTSIIPAYMENTSI FOR THE YEAR
1.699
11.713

1st Weston Green
All Saints
Chari
Number.. 1180590
Recei
ndPa
ments Accounts for the Period I
Section A- Recei
tsandPa
ments
Scout Grou
Pooe 2of 4
ril 2024 to 31 M
2025
2025
Unre5trirted
funils
20Z4
Unrestrlcted
funds
NET RECEIPTSI{PAYMErirs) FOR THE YEAR
1,699
11.713
CASH FUNDS FROM LAST YEAR
42
31.091
CASH FUNDS THIS YEAR
44.503
42,804
OTHER CHANG
E VALUE OF
AND LIABIUTtES
Depreciation Expense
Accountancy Fees
TOTAL CHANGE IN THE VALUE OF ASSETS
1.850
I,SC￿l
2,584
3.350
2.584
NEf MOVEMENT IN CHARITABLE FUNDS
11,651}
9.129
CHARITABLE FUI4DS FROM ￿T YEAR
52.961
43,832
CHARITABLE FUNDS THIS YEAR
51,310
52.961

1st Weston Green
All Saints
Chari
Number". 1180590
Recei
ts and Pa
ments Accounts for the Period I
ri12024 to 31 Mar
Sertion B - Statement of assets and liabilities at the end of the
riod
Scout Grou
Page3 of 4
02
2025
Unrestrlct
funds
2024
Unr
strirt d
funds
CASH FUND5
Bank Current Account
Cash in Hand
Gocardless
44,183
42,804
320
TOTAL CASH FUNDS
44.503
42.804
ASSETS R￿AINED FOR ThE CHARITY'S OWN USE
Motor Vehicle WA
Scouting Equipment
TOTAL ASSETS RETAINED FOR THE CHARrri's OWN USE
4,170
4.137
5,560
4,597
8.307
10.157
TOTAL ASSETS
52,810
52,961
UABIUTIES DUE IN LESS THAN 12 MONTH5
Accrued Expen5e5
1.5
TOTAL UABIUTIES
TOTAL NEf ASSETS
51.310
52.961
ARITABLE FUN
Unrestricted Funds
51.310
S2,961
52,961
TOTAL CHARITABLE FUNDS
51.310
The Recelpts and Payments Account and Statement of Asmts and Uabllltles for the year ended 31 March z025
were approved by the Trusteos on J¥W15 and 51ened ¢)n thelr behaff by.
19/fj/Zf
Slgnature
Prlnt name
thak
NIGEL HARRIS
ANDREW PANAYIDES
The notes oft pole 4form on Integralpart oJthe Chaiitys annualoc¢oun

1st Wèston Green
All Saints
Charlt Number: 1180590
Recei
ments Accounts for the Period I
Scout Grou
Paqe4oJ4
ril 2024 to 31 March 2025
Notes
l. Motor vehicle is depreciated at 25% reducing balance method and equipment is depreciated at 10%
reducing balance method.
2. This year's membership subscriptions reflect a standard year of subscriptions.
3. Last year was the charity's first year claiming Gift aid. As a result. the prior year daim comprises an
exceptional claim for the preteding 4 years.
4. Rent payable rèflerts church hall usage by all settions except for Explorers as they no lon8ef use the
church hall for meetings.
5. Within Miscellaneous. expenditure ha5 been made for science experiments. food for cookin8 prartice,
prizes,printer cartridges and thank you 8ifts for leaders.
6. A £604 service and MOT performed in October 2023 was only invoiced by the garage in June 2024 and
is therefore Included in this year's accounts.
7. Christmas Tree collection expense includes the cost of van hire. fuel for van5. Mailchimp, Onfleet. and
the cost of a rim to dispose of the collected trees. Shopfiy and Paypal processing costs are accovnte
for as Online Merchant Fees this year.
An adjustment has been made to account for the cost of the disposal of Christmas trees incurred by
1st Weston IAII Saintsl Scout Group on behalf of The Princess Alice Hospice as dofiation5 made by the
Scout Group to The Princes5 Alice Hospice. This És to show a more realistlc amount for disposing of
the regular disposal of Christmas Trees undertaken by the Scout Group as part of raising fvnd5 and
awarene55 for the charity.
9. Accountancy fee5 have been accrued despste the accounts being on a receipts and payment5 basi5 in
order to ensure the accounts present a true and fairview of the expenditure of the charity.

L&L Bookkeeping
I report to the twstees on my examinatitin oftr* accounts of the 1st Weston Green Scout Group fortht
vtar ended 31 March 2025.
R•sponslbllltles •nd b￿$ of report
As thè tharity trustees of the 1st Weston Green SCO￿ Group. you are responsible for the prepJration of the
accounts in Kcordante with the requiremtnts of thè Charibes Act 2011 Ithe Act?.
I report Fn respect of my ex•min•tion of th• 1st Weston Green Scout Group •ccourts rarried out und•r
stction 145 of thè 2011 Art ar￿ carrying out my examination I have followed all the appts'cabie
Dirertions given by the Chanty Commiss¢on under sertion 145lSllbl of the ACL
I have compLeted my examination. I confirm that no rnaterial matters have come to my attention in
connecbon with the examination gNing me cause to betieve that In any material respect
accou￿n9 records were nrt kept in respert of the 1st Weston Green 5￿t Group as required by
section 130 of the Art or
I have no concems and have come across no other mattèrs in connertion wrth the examination to vthKh
attention should be drawn in this Tel￿rt in order to enable • syoper undwst4ndiThJ of the accourrts to be
r•athed.
Name.. lisa Pullin
R•Lwant kyotessional q￿lIfiCati1)n or membership of professional l￿dieS Irf any>: AAT
Addr
Date".
14109r25
64 Beechen Lane. Lower Kingswood. Surrey. KT20 6RU Tel: 01737 903471
info@landlbookkeepin8.co.uk
vThM.Ilbookkeewng.co.uk