Scouts
1st Weston Green Scout Group
Trustees, Annual Report for the period
from l April 2023 to 31 March 2024
Sertlon A: Reference and Admlnlstratlon Details
Charlty name: I Weston Green IAII Saints) Stout Group
Registered tharity number: 1180590
Scout A5$0¢iatton re8lstratlon number: l(K111869
CharW5 princlpal addre￿. The Scout Group is based at the Church Hall. All Saints Church,
Chestnut Avenue, Weston Green. Esher KTIO 8JL. The Church is our sponsor and most of our regular
section meetings are held at the Church Hall. This is a facility that we share with the Church and
with other community groups. Our address for correspondence is thot of our Group Chair.. 36 Lower
Green Road, Esher, Surrey KTIO 8HD.
Durin8 the period to 31 March 2024, the trustees WI￿ managed the charfty were:
Ni8el Harris
Andrew Panayides
Hannah Yeomanson
Nick Fisk
Carole Needham
Chair
Treasurer
Secretary {appointed 19107120231
Group Scout Leader
Assistant Group Scout Leader {res¢gned 19107120231
Trustee
Emma Harris
Felix Jackson
John Coghlan
Kir5tie Wood
Samantha Holmes
Trustee
Trustee
Trustee lappointed 1910712023)
Trustee lappointed 1910712023)
Other advisors:
Lisa Pullen
Independent examiner of the accounts

Governance and Management
The Group's governing documents are those of the kout A550ciation. They conslst of a Royal
Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation
and Rules IPORI of the Scout Association. The Group is a trust established under these rules which
are common to all Scout Groups. The trustees are appointed in accordance with the POR of the
Scout A550ciation.
The Group is managed as an educational charity by it5 Trustee Board, the members of which are the
charity trustees. As trustees. they are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper accounts and makin8 returns to the Charity
Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and seven other trustees, who are all either
uniformed leaders or parents of young people who are members of the scout group. The Trustee
Board meet5 a minimum of SIX times a year, with additional meetings as needed to arrange specific
events such as fundraising.
Members of the Trustee Board are eletted or appointed at the Annual General Meeting of the Group
Scout Council. which includes all adult and associate members of the Scout Group (including the
parents and guardians of young membersl and all our Leaders. as well as representstives of our
spon50rin8 authority IAII Saints Weston Green Church) and Esher District SCOLrts.
All new members of the Trustee Board must complete training in accordance wtth the Scout
Association POR, including completing the Trustee Indurtion training within five months of joining
the Board. All members of the Board, along with all adult volunteers having contact with young
people on a repeated basis, or on nights away activities. are DBS checked.
The Trustee Board e¥ists to ensure that the charity is well managed, risks are assessed and
mitigated, vehicles and equipment are in good working order. and everyone follows legal
requirements and the organisation's policies and rules. Their support helps other volunteers run
high-quality and safe programmes that give young people skills for life.
Risks and Internal Controls
The Trustee Board has identified, and periodically reviews and monitor5 the main risks to which they
believe the Group is exposed. The main areas of con￿rn include=
Injury to leaders, helper5, SUPPOrters and membefs: The Group contributes to the Scout
Association's national accident insurance policy through capitation fee5, and takes out additional
insurance if needed. We provide accident and injury insurance tor adult helpers who are not
uniformed leaders. Risk assessments are undertaken before all activities.
Damage to or loss of vehldes or equipment: The Group maintains sufficient insurance to mitigate
against the risk of loss or damage to our vehitles and equipment.
Reduced incorne from fvndraisln8: The Group relies on income from fundraising to purchase and
maintain vehicles and equipment, and to subsidise the cost of participation in 5COUting where
needed. Subscriptions are charged each term. but these cover only the routine running of the

group, such as rental of meeting and storage premises. purchase of badges, consumables for
meetings, etc. For events and camps. we charge fees to cover the immediate costs. We aim to keep
the subscription and event fees a5 low as possible. to ensure scouting is accessible to everyone.
Our main fundraisin8 artivity is an annual kerbside collection of Christmas trees for recycling. This
activity relies on the cooperation of several other parties and involves subgtsnti31 costs. There is a
risk that we may not be able to profitably operate this fundraising method in future years, and
would need to engage in alternative fundraising artivbties.
The group holds a reser¥e to ensure we would be able to continue our activities, or wind them down
in an orderly manner. should there be a major redudion in income. We could also raise the level of
subscription fees, should that become necessary, either as a temporary or permanent measure.
Redurtion or1055 01 adult volunteers: The Group relies entirely on volunteers to run and administer
the activities of the Group. Most importantty, we need a certain number of uniformed leaders to be
able to continue to operate our four sections IBeavers, Cubs, Scouts, and Explorers) at full strength.
Many of these volunteers are drawn from among the parent5 of the young people who join the
group. The commitment required is substantial. and understandably, leaders often wish to move on
or step down after a few years. If we We￿ unable to maintain the necessary level of unifomed
leaders, we might have to reduce the size of a section or close it altogether. In the worst case. we
might have to close the entire Group. This is perhaps the greatest risk that the Group faces, and is
one that requires constant attention from the Leaders and Trustees to ensure that we are constantly
recruiting and developing new leaders.
Reduction or105s of members: At the end of the period, the Group had a waiting list of around 50
young people. Many of our young members originally joined as Beavers at age six and have worked
their way up through the sections. but where space is available. we a150 have young people who join
at older ages, either new to Scouting, or transfèrring from another Group. However, if there were to
be a substantial reduction in the membership of a section, then we might have to reduce the size of
a Section or close it altogether. While our Beavers and Cubs settions are fully subscribed, we tend to
lose some young people as they get older. because of other commitments. The Explorer kout
section lage 14-181 is operated jointly with other local scout groups.
The Group has in place systems of internal controls that are designed to provide reasonable
assurance against material mismanagement or loss. Atl payments require the approval of both the
Chair and the Treasurer. The Group has comprehensive insurance policies to ensure that in5urable
risks are covered.
The purpose of Scouting is to actively engage and support young people in their personal
development, empowering them to make a positive contribution to society.
As Scouts we are guided by these values:
Integrfty- We act with integrity: we are honest, trustworthy and loyal.
Respect - We have self-respett and respect for others.
Care- We support others and take care of the world in which we live.
Bellef - We explore our faith5, beliets and attitudes.
Co-opefation - We moke a posltive difference: we CO￿perate with others and make friends.

Scouting takes place when youn8 people. in partnership with adults, work together based on these
values and:
take part in attivlties indoors and outdoors-
undertake new and challenging activitie5:
learn by doing,.
share in spiritual reflection:
take responsibility and make choices-
enjoy what they are doing and have fun.
All member5 Qf the ScoLrt Groupi whether young people or adult volunteers. make a Scout Promise
in whlch they promise to do their best to help other people and to be trusted, loyal, friendly and
considerate, to have courage in difficulty. to have self-respect and to respect others.
The Group arranges a programme of weekly meetings during school term times, with indoor or
outdoor activities and challenges for young people of all ages between six and eighteen. The Group
holds weekly meetings in term time5 for Beavers13ged 6 to 81, Cubs18 to 10.51, Scouts110.5 to 141
and Explorer Scouts114 to 181.
The Group also organises weekend and holiday activities that include camp5, hikes, and other
outdoor adventure activities. The Group also participates in programmes of event5 that are
organised at District, County. or National levels.
Young people in scouting can earn badge5 in recognition of skills learned, challenges met, and
attivitie5 carried out. Our regular programmes and our camp activities a￿ designed to meet the
requirements for these badges. Young people who participate fully in the Group's artivities will
complete enough activities and challenges to be rewarded with the Chief kouys Award. which they
can wear on their uniform with justified pride.
To help young people in their personal development. if and when our leaders judge that they are
ready for the challenge, they may be given a position of respon5ibility- For example, at age nine or
ten, a young person may be promoted to the role of °Sixerf Or"Seconde￿ within the Cubs sertion.
with re5pon5ibility for a group of five or six Cubs. The Scout troop is organi2ed in Patrols, and young
people take responsibility as Patrol Leaders and Assistant Patrol Leaders. Later. a5 3 teenager in the
Explorer sertion. as well as taking responsibility for planning the artivities of their own section, they
may choose to join the Young Leaders pro8ramme and assist adult volunteers in the plannin8 and
runnin8 of pro8rammes for a younger sertion.
Public 8enefrt Statement
The Group meets the Charity Commission's public benefit criteria under both the advancement of
education and the advancement of citizenship or community development headings. Subscription
fees are set at a level that covers only the immediate running costs of the Group and the capitation
fees to the Scout Association. to ensure they remain as low as possible and do not unduly restrict
rnembership. We admit members primarily from the local community in the immediate area around
Weston Green.
As charity trustees. members of the Trustee Board pay due regard to the Charity Commission's
public benefit guidance where relevant to our decision making.

During the period from April 2023 to March 2024, the group continued to provide a full range of
scouting activities, including overnight, weekend, and multi4ay camps. for young people of all ages
from Six to seventeen. Highlights of the year included..
The Esher District "Escapade" camp in June 2023. was attended by all our sections, and gave
some of the BeaveT5 their first experience of a night under canvas. The really young ones
joined for the daytime activities. It was our group's largest camp for many year5. Wlth all of
our patrol tents in use. Overall, it was Esher distrirfs largest camp in living mernory, with
around I,OQKJ young people and leaders on site.
The Cub section attended the triennial SCRAM event for Cubs and Brownies across Surrey.
In the hot weather, our group's "cub wash" activity. which invO￿e$ sponges and water and
willing victims. proved very popular.
For the final weekly meeting of the summer term, all our sertions met together out on the
common for a scouts-themed sports day. Parents and family member5 were invited to come
alon8 and watch lor join in) and bring a picnic. Refreshment5 were provided. and a convivial
evening was enjoyed by all. Best of all. we persuaded several new parents to join our adult
volunteer team as unifonned leaders.
In late July, the scouts and explorers set off for a week's camp in Dorset. where they set up
the tents in glorious sunshine and enjoyed a week of varied and adventurous activities.
In the Autumn, selerted rnembers of the cubs settion enjoyed a weekend camp for Sixers
and Seconders. The scout sedion headed into the woods on a survival camp. leaming how
to prepare and cook whole fish, and building their own shelters for the night.
Throughout the year. our adult volunteer team orgènized a really exciting and varied programme of
meetin8s and events. ranging from traditional 5COUting skills to electronics building and starship
simulators. Notably, the group participated more actively in the competitive events organized by
Esher District scouts than in previous years, and with some svccess. In March. 15r Weston Green
becarne the distrirt archery champions. thanks to the impressive accuracy of four of our scouts. And
on a very dark wintry night, our scouts fielded one of very few teams that completed a challenging
night hike route. arriving back tired and very muddy in the early hour5 of the morning.
The group's membership numbers fell slightly from the previous year. This was partly due to a
doliboratÈ choitÈ to keep the cub section at a sli8htly smaller hÈadcount. until our adult volunteer
team is strengthened in numbers and experience. We still have a waiting list of around 50 youn8
people wishin8 to join Beavers when they turn six.
During the period, we recruited several new adult volunteers into the Beavers section. joining the
group at the same time as their six-year-old children. One volunteer who led the Beavers team for a
period has now joined the cubs leadership team. while another Èxperienced Beavers leader has
made the leap to the explorer sertion. Our scout leader. Nick Fisk. has now become the Group's
overall lead volunteer. Changes in the adult volunteer tearn5 made in 2022-23 have worked well.
We continue to try to spread the workload by recruiting parents into adminlstrative roles so the
uniformed leaders don't have to do everything. We also have some members of the adult volunteer
team who can't commit to attending every meeting, but with enough adult volunteers. we can
accommodate this through a team approach to leading the sections.

Our main annual fundraising event. the collertion of Christmas tree5 for recyclin& was again
successfully completed in January 2024, with l.C(10 trees colletted using just three rented vans.
After costs, we raised nearly £9,000 for the group.
Reserves Pollcy
The Group'5 pollcy on reserves IS to hold sufficient resources to continue the Charitable attivities of
the group, or at the very least, to condurt an orderly wind-down of the Group, Should income and
fundraising activities fall short. The Trustee Board considers that the group should hold a sum
equivalent to at least 12 months of essential running costs, including premises rental. insurance,
vehicle and equipment costs, but excluding capitation fees and other items covered directly by
membership fees. We have agreed to maintain cash reserves of £10,000.
The Group also aims to build up additional cash reserves over time. to enable the eventual
replacement of our main vehicle, a minibus which is essential to the functioning of the group* or
other significant capital cost items needed by the group. For example. V￿ hope in the near future to
improve our equipment storage arrangements by building some secure outdoor storage units,
allowing a wider range of artlvlties to be easily carried out at our maln meeting venue.
The Group held cash re5erwes of £42.804 at 315t March 2023. This is an increase of £11,713 from the
previous year.
Investment Pollcy
The Group does not have sufficient funds to invest in longer-term investments such as stocks and
Shares. The Group has adopted a low-risk strategy to the investment of its funds. All funds are held
in cash. using only mainstream ban￿ or building societies.
The Trustee Board regularfy monitors the level of bank balances and interest rates received to
ensure the Group obtains maximum value from its banking arrangements. The Trustees would
carefully consider the Group'5 cash flow requirements before entering into any arrangement that
requires a period of notice before funds can be withdrawn. At present. all funds are held in accounts
with instant acce55 to funds.
The Group is smaller than some other scout groups. which may have several Beaver colonies. Cub
packs and Scout troops. We have only one of each sertion. Unlike many scout groups, we do not
own, or have exclusive access to, our own premises. Our main weekly meeting5 are held in the
Church Hall at All Saints Weston Green Church, which is a spon50r of the 5COUt group. Our artivities
are in part constralned by the limited availabiltty of thi5 rneeting place on weekday evenings.
Rather than actively seeking to expand, our priority 15 to operate the sections that we have, to offer
our young members as rich and exciting a programme as possible. Our leader5 are very active in
planning and runnin8 events. Each year, we give young people in every section the opportunity to
participate in camps and residential activities designed to provide the right level of challenge for
their age group. We also participate 35 fully as possible in events and activities that are arranged by
the 5CQUting Distrirt IEsherl or County Isurreyl.
We have Ilmited storage space at the Church Hall and have to Store most of our equipment off site.
Thi5 increases the workload for our adult volunteers and limits the actlvifies that we can offer ai our

weekly meeting. Over the past few months we have engaged in discussions with the Church about
the possibility of building some additional outdoor storage units adjacent to the Church Hall. ènd we
are confident thi5 will happen within the next few months.
The Scout Association h35 recently introduced Squirrels, a sertion for four- and five-year-olds. We
are assessing the feasibility and desirability of establishing a Squirrel section. which would require a
new team of adult volunteers to run it.
The trustees declare that they have approved the Trustees. Report above.
Signed on behalf of the chariV5 trustees:
.iy./ L
Andrew James Panayides. Treasurer
Nigel Brian Harrls, Chair
15" July 2024

1ST WESTON GREEN SCOUT GROUP
Receipts and Payments Account
For the year from
1st April 2023 to 31st March 2024
Recèipts
Donations ltoaeiès and simlLgr income
Membership Subscriptions
Donations
Gift Aid Claims
Minibus Donation
Unifomi sales and Investitures
Camping and Outings
Sale of Minibus PK
8.300
9.150
6,052
400
585
9,783
2.098
535
6,324
Grants
other grants
41
291
Fund Ralslng { gross I
Miscellaneous
Christmas Trees col￿tIOn
Easy Fund Raising
12.838
147
9,953
218
Investment Income
Bank Interest
Rent
Totsl Receipts lor the Year
40,244
26,671
PAtsE10F4

1ST WESTON GREEN SCOUT GROUP
Receipts and Payments Account
1st Aprll 2023 to 31st March 2024
For the year from
2023
Payments
Charftable Payments
Rent ofchurch and Garage
Camping and Outings
Insurance Equipment
Insurance mini bus
Capitation Fees
Miscellaneous
Purchases of Badges and Unifo￿$
Training
Mini bus running expenses
3,578
10,825
430
649
4,057
892
1,307
78
261
3.730
5.652
419
1,713
3.877
378
9C6
197
3.280
Ell
Scruff Kit
New Equipment
New Equipment (asset)
80th birthday paty celebration
Website
Catering for leaders meetings
OSM fees
Go Cardless charges
8ank charges
Zoom virtual meeting costs
Fundrnlsing expenses
Chrlstmas T￿e collection
other Fund Raising Expenses
Christmas Tree monies refunded
1.369
1.218
2.413
148
59
200
528
60
195
219
611
61
3.793
3,407
120
38
Total Payments lor the ￿ar
28,531
28,223
Surplus l { Deficit ) for the year
11,713
-1.552
Cash funds last year end
Cash funds thls year end
31.091
32.643
42.804
31,091
PAOE20F4

Statement of assets and liabilities at the end of the year
2024
Unro5tsiGtsd lurKls Unrn*triGtsd fvn
2023
Cash funds
Bank Current Account
Bank Deposit Account
PayPal Account # 1
PayPal Account # 2
Cash in hand
42.804
31,091
Total cash funds
42,804
31,091
Non monetary assets
for charity's own us
Motor vehicle WA
Motor vehicle PK
Scouting Equipment
10
5,560
7,414
219
5.108
10
4,597
Total
10,157
12,741
Total assets
52,961
43.832
Llabilities
Total not assets
52,961
43,832
The abo¥e rec•lpts and payments account and #tstèmont of assets and IlabllMS•• T*•f•
approved by the TN8ts¢• on 15 Juty 2024 •nd $ignod on their beh•ff.
natu
Prlnt narn¢
NIGEL HARWS
CN9ir
ANDREW PANAVIOES
Treasurer
THE NOTES ON PAGE 4. FORM AN INTEGRAL. IMPORTANT PART
OF THESE ACCOUNTS
PLEASE READ THE NOTES ON PAGE 4
PAGE30F4

NOTES
Th•r• wJr• ￿¢&thts ￿r.
mo￿ll ta￿1d nIxt￿￿$ dBwD*iI bè IN on• J*ar*x*as rLd•s.
Our Green cobured mni PK¥A5 sokj 20rJ. for£X(Q, ts toA lic*of w. k•¥
n Jun• ￿￿24. th￿C0st¥ll11 i* acrnurrt5
Chii5tyrns Tree cole<*bJn exFwoe. ol¥•* fve. ¥•￿. ard Cmllpèt.
and Shopfy and Paypol procts51¥ co*¥o1£467. T1*￿11V4j £1.710ts • frmto dw$•
d•prgc*d •t rn&JtsrwJ mellx>d.
PAQE40F4

L&L Bookkeeping
Independent exarninerf5 report to the trustees of I Weston Green Scout Group Councll
I reportto the trustees on my examination of the accounts of the 1st Weston Green Scout Group forthe
year ended 31 March 2024.
Responslbllltles and basis of report
As the charity trustees of the 1st Weston Green Scout Group. you are resKX)nsible for the preparation of the
accounts in accordancé with the requirements of the Charities Art 20111.the Act'l.
I report in respect of my examination of the 1st Weston Green Scout Group accounts caryied out under
section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable
Directions given by the Charity Commission under section 14515llbl of the ACL
Independent examinerfs sLitement
I have completed my examination. I confirm that no materiaL matters have Come to my attention in
connection with the examination giwng me cause to betieve that in any material respect
accounting ￿CordS We￿ not kept in respect ofthe 1st Weston Green knut Group as required by
section 130 of the Act or
2. the accounts do not accord with those r￿OrdS.
I have no concerns and have come across no other matters in connection WTth the examination to whith
attention should be drawn in this ￿pOrt in ordèr to enable a proper understanding of the accounts to be
reached.
Sign
Name.. Lisa PUL￿￿
Relevant professional qualification or membership of professional b￿￿leS Irf anyl- AAT
Address..
64 8eechen Lane. Lower fingswood. Surrey. ￿20 6RU
Date..
14107ll024
64 Beechen Lane, Lower Kin8swood, Surrey, KT20 6RU Tel: 01737 903471
info@landlbookkeeping.co.uk
www.IIiM)okkeepin8.co.uk