Regislered Charity Number.. 1180524 Re ort of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2024 for Let's Pla Pro ect istered Chari No. 1180524
Let's Play Project Registered Charity Number." 1180524 Contents of the Financial Statements for the Year Ended 31 March 2024 Report of the Trustees Independent Examinerfs Rewrt Statement ol Financial AclwilEs Slalernenl of Financial PositK)n Notes lo the Financrdl Statements
Let's Play Project Registered Charity NUrnr.. 1180524 Re ort of the Trustees for the Year Ended 31 March 2024 The Iruslees present their report with the finanoal statements of the charity lor the year ended 31 March 2024 The trustees have adopted the provisions of Accounting and Reporting by CharilEs.' Slatemenl of Recommended Practice applicable to charrties preparing their accounts In accordance with the Financial Rewrting Standard applicable'in the UK and Republic of Ireland (FRS 1021 leffeclive 1 January 20191. OBJECTIVES AND ACTIVITIES The Let's Play Proieel enables young people with special needs or disability lo access leisure activities after school and during schcK)I holidays by tra1ftng and providing play workers In 5UPPOrting a dedicated centre where all can meet The Levs Play Project". Al Trains play woikers Bl Supports paienlslcarers Cl Works with Iwal venues to ensure access lor all OVERVIEW The Let's Play Project provides swialised play and respite. Il's a welcoming place lor play, escape and crttalivity for Young People with additional needs and their faw115 wthin our l¢xal community. We have provided over 20 years of tailored specAalist 3y. s(181 and iespile provision lor Children. young people. and their families In Banbury. Heading Into our 23rd year we want lo continue developing. growing. and providing a safe place for young people to explore their Independence. where possible. and lor families lo know their children are in safe hands. As the largest commissioned provider in North Oxfordshire. our provision continues lo develop with those using the service We work with families. children, and young people, some of whom have attended since inception. to ensLJre the provision meets their needs. whilst cre*ing a thriving environment lull ol joy and laughter Oxlordshire County Council commends us as a best practice to olher providers. Families have expresseé the lifeline that The Let's Play Project has been for them. The daity stresses of having complex needs. ongoing barrErs lo aclivilies. and the lack of understanding from the public often lake a loll on our young people's ment21 health. and their families.. We work wlh our young people lo explore this. provsding a safe place to understand, communicate and support their needs. This has saved families from cnsis. FINANCIAL REVIEW Total income generated during the year Wds £377.84512023 - £313.6041 after deducb.ng expenditure ol £356.22212023 - £308,286) this leaves a surplu5 of £21.62312023- £5.3181. This 9Nes total unrestricted reserves of £93,721 to carry forward at the year en RESERVES POLICY 11 Is The Let's Play Projects, tKJlicy lo aim lo maintain reserves of al least 3 months core running costs and with ¢urrenl unreslricled reserves of £93,721 this level is currently being achieved. FUTURE PLANS New Team- Our Charity Manager is now over 12 months in her new role and is focusing on building a team around hei to ensuie the long term Sltrccession and sustainability of Let's Play Project. We promoted our activities co-oidinalor Into a more senior role and have added a junior acb"vib"es manager and a specialist co- ordinalor lo run the activities for our over 18$. including Youth Groups and Thrive lour term bme daytime sessions lor youn9 people a9ed 18-1 S with addibonal needs).
Let's Play Project Registered Charity Number. 1180524 ort of the Trustees forthe Ygar En(Jed 31 Mah 2024 FUTURE PLANS Icontinuedl Funding.. Following a lender presS from OCC we successfltlly secured a similar level of funding lo provide these vital services for our young people and their families. However. there Is still a significant shortfall which needs lo be made up from donations and fundraising activities We have engaged our fomer operations manager lo work on a frlance basis as a fundraiser lo help us identify and apply lo trusts. foundations and for granis that provide funding for Chiren'5 charrties like The Let's Play Pioiect We also have a vibrant team of fundraising volunteers who fun and supwrt community events throughout the year lo help raise vital funds. Expanding our services.. This year we SucsSlI sel up Thrive, a provision of dayb.me acty'vilies whch supports young adults transitioning from child to adult services providing a familiar Spa of age-appropnale activities during unsellling limes. We piloted this successfully with 10 young adults from April, providing one day a week. then expanded this lo three days a week in September. We now provide 5 days of activities to 12 young people. We are working with providers in the lo1 community running a programme ol activities Lx)Ih al our hub In Twyford and out In Ihe community. Activities Include. yoga, looking after an allotment. gym STRUCTURE, GOVERNANCE AND MANAGEMENT The Let's Plsy Project is a registered Chantable Incorporated Organisation ICIOI registralion number 1180524 and Is controlled by ts goveming conststutM)n. REFERENCE AND ADMINISTRATIVE DETLs Registered Charity number 1180524 Priiicipal address Twyford Road Twylord Banbury Oxon OX17 3JL Trustees Deborah Coles (Chairl Tatyana Stewart ShIeY Gelleburn Leslie Haynes Ellie Miller (resigned Juty 20231 Mary McGuire Gary Gibbs Neil Fraser Nihal Widdowson Nathan Slirling lappoinled November 20231 Independent Examiner Andrew Donaldson ACA 17 Lake Walk, Adderbury Banbury Oxon OX17 3JL Approved by order of the board of Iruslees on and swJned on Its behalf by.. Trustee
Let's Play Project Registered Charity Number.. 1180524 INDEPENDENT EXAMINER'S REPORT Forthe ear ended 31 March 2024 Independent examinerfs report on the accounts Report to the Irusleeslmembers for the pericKI ended 31 March 2024 on the accounts set out on pages 4 108. Respective responslbilities of trustee5 and examiner As described on pages 1 to 2 the Trustees are reSnsIb for the prepafab.on of the accounts, and they consider that an audit Is not required for Ihis year (under section 144121 of the Charihes Act 2011 Ilhe 2011 A¢ll and that an independent examination is needed. The charTty's gross income exceeded £250.OOa and l am qUalifd lo undertake the examinab.on by being a qualified member of the Inslilule of Charted Accountants of Engknd and Wales. It Is my responsibility to". examine the accounts (under seth'on 145 of the 201 l Act)". follow the prcKedu¥es laid down in the General Directions given by the Charity Commissioners (under section 14515llbl of the 2011 Act)". and slate whether parb"cular matters have come lo my attention. Basis of independent examinerfs statement My examination was carried out in accordance with General Directions given by the Charity Commission An examination Includes a review ol the accounbng records kept by the chanty and a comparison of the accounts presented wlh those records 11 also Includes consideialion of any unusual items or disclosuies in the accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken. whilst similar lo those required foi an audit. do not provKle all the evidence that would be required In a lull audit, and Consequently I do not express an audit opinion as to whether the accounts present a 'true and fair, view and the repK>rt is limited lo those malters sel out in the statement below. Independent examiner's statem¢nt In conneclB)n with my examination no material matters have come lo my attention which gNes me cause lo believe that In, any matenal respect". the accounling records were not kept in accordance with section 130 of the 2011 Act". or the accounts did not accord with the accountsng records," or the accounts did not compty th the applicable requirements concerning the form and conlenl ol accounts sel out in the Charities (Accounts and Reports) Regulab'ons 2008 other than any requirement that the accounls give a'true and fair, view which Is not a matter considered as part ol an independent examination I have no concerns and have come across no other matters In connethon with the examination lo which attention should be drawn in this report in or(Jer lo enable a proper understanding of the accounts lo be reached. Signed.. nlJ Dated.
Let's Play Project Registered Charity Number.. 1180524 Statement of Financial Activities for the Year 31 March 2024 2024 Total Funds 2023 Total Funds Unrestricted funds Restricted fund5 Notes INCOME FROM Donations and fundraising Charitsble activities 84.643 116.602 84.643 59,592 176,600 293.202 254,012 TOTAL INCOME 201.245 176.600 377.845 313.604 EXPENDITURE Donations and fundraising Charitable activities 119.9941 119,9941 18.5761 1159.6281 1176,6001 1336,2281 {299,7101 (179.6221 1176.6001 1356,2221 1308,286) TOTAL EXPENDITURE NET INCOME 21,623 21,623 5.318 RECONCILIATION OF FUNDS Total funds brought forward 72,098 72,098 66,780 TOTAL FUNDS CARRIED FORWARD 93.721 93,721 72.098
Let's Play Project Registered Charity Number". 1180524 Statement of Financial Position for the Year Ended 31 March 2024 2024 Total Funds 2023 Total Funds Unrestricted Re$tricted funds funds Notes FIXED ASSETS Tangible assets 224 224 1,012 CURRENT ASSETS Deblors Cash in hand 12,141 120.592 12,141 14.419 120,592 81,020 132.733 132.733 95,439 CREDITORS Amounts falling due within one year 139,236) 139,2361 124,3531 NET CURRENT ASSETS 93.497 93.497 71.086 NET ASSETS 93.721 93,721 72,098 FUNDS Unrestricted funds Restricted funds TOTAL FUNDS 93.721 72.098 93.721 72,098 The financial statements weie approved by the Board of Trustee5 and aulhorised for Issue on and were signed on its behalf by.. Chair of tnjslees
Let's Play Project Registered Charity Number". 1180524 Notes to the Financial Statements for the Year Ended 31 March 2024 1. ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the charity. which is a public tenefit entty under FRS 102. have been prepared in accordance with the Charities SORP IFRS 1021 'Accounting and Reporting by Charities.. Statement of Recommended practi applicaNe lo charitses preparing their accounts in aOrdanCe with Ihe Financial Reporting Standard applicable In the UK and Republic of Ireland IFRS 1021 leffeclive 1 January 20191,, Financial Reporting Siandard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The finaneial statements have teen prepared under the historical cost CDnvenlion. Income All income is recognised In the Statement of Financial Activities once the chaiity has entillemenl to the funds. il Is probable that the income VAII be leived and the amount can be measured reliably. Expenditure Liabilit5 are recognised as expenditure as soon as there is a legal or constructive obligation committing the ¢harily lo that expenditure. it is probable that a transfer of economic benefits will be required in selllemenl and the amount of the obligation can be measure(I reliabty. Expenditure is accounted for on an accruals basis and has been classified under headings Ihal aggregate all cost relaled to Ihe category Where costs cannot be directly attributed lo particular headings Ihey have been allocated to activities on a basis consistent wth the use of reSoUrs. Tangible fixed assets Deprecralion is provided al the following annual rates in order to write off each asset over ils estimated useful Motor VehKles- 25% straighl-line Taxation The charity is exempt from tax on its charitable acbvib'es. Fund accounting Unreslr¢led funds can be used in accordar)ce wth the Charitab objectives at the discretion of the Iruslees Restricted funds can only be used for partular restncled puTpM)ses wlhin the objects of the charity. Reslriclions aiise when specified by the donor or when funds are raised for particular restr¢l&J purposes. Pension costs and other poSt-retirnet benelits The charity operates a defined contribubon pension scheme_ Contributions payable lo the charity's pension scheme are charged to the Slalement of Financial Ath"vitres in the period lo which they reLgle
Let's Play Project Registered Charity NLJmber. 1180524 Notes to the Financial Statements - continued for the Year Ended 31 March 2024 2. EXPENDITURE- CHARITABLE ACTIVITIES 2024 Unrestricted Restricted Total funds funds Funds 2023 Total Funds staffing (see note 31 Diiecl activity costs Adminislralion & Offi'ce Space Accountancy. Legal & Professional Other Adminislralion Vehicle Costs 95,479 18,037 25.942 1,729 13,649 4.792 152.526 248,005 224,072 14.824 32,861 29.102 7,513 33.455 27.257 1,729 1.993 15,386 12,127 4.792 5,159 1.737 159.628 176,600 336.228 299.710 3. STAFFING COSTS Unrestricted Restricted 2024 funds funds Total 2023 Total Gloss salaries Employers National Insurance Stall pensions 94.764 495 220 148.355 243,119 220.453 2.272 2,767 1,773 1.899 2.119 1.846 95,479 152,526 248,005 224.072 The average number of persons employed by the charity during the year was". 2024 No. 2023 Core staff and leaders Part-lime sessional workers 50 72 55 4. TRUSTEES, REMUNERATION AND BENEFITS There were no trusts. remuneration or other nefft5 for the year 31 March 2024 nor for the period ended 31 March 2023. There were no trustees. expenses pahj for the year ended 31 March 2024 nor for the period ended 31 March 2023 The Independent Examinerfs lees for the year amounted lo £16012023 - £160)
Let's Play Project Registered Charity Number.. 1180524 Notes to the Financial Statements - continued for the Year Ended 31 March 2024 5. TANGIBLE FIXED ASSETS Motor V8hi¢les Cost As al 1 April 2023 Additions in the per1J As at 31 March 2024 3.150 3,150 Depreciation As at 1 April 2023 Charge lor the peri¢)Y As a131 March 2024 2,138 788 2,926 Nat Book Valu As at 31 Mar¢h 2024 224 As al 31 March 2023 1.012 6. DEBTORS Amounts falling due within one yeai A¢¢ounls Receivable Less provision for bad debts Prepayments and accrued income 2024 2023 11,501 12.5611 3.201 12,141 12,200 {2.6151 4.834 14,419 7. CREDITORS Amounts falling due within one year A¢¢ounls payable Acciuals 2024 1,876 37,360 39,236 1,089 23,264 24.353 2024 2024 Unreslricled Reslri¢ted 72,098 2024 2023 2023 Total unstrICted Resln¢led 2023 Total 72.098 66,780 66.780 8. MOVEMENT IN FUNDS As at 1 April 2023 Income In the Year General Funds Oxon County Council Tender 201.245 201.245 137.004 137,004 176.600 176.600 176.6(K) 449.943 176.600 176.600 176.600 380,384 273.343 203.784 endilure in the General Funds Oxon County Council Tender ear 1179.622) 1179,622) 1131,6861 1131.6861 1176.6001 1176.6001 I176.6> 1176,6001 1179.622) 1176.6001 1356,2221 1131.6861 1176,6001 1308.2861 93.721 93,721 72,098 72.098 As at 31 March 2024