## **Annual General Meeting Minutes**
## **Held on Monday 4[th] November, 2024 at 1 Leaside, Stoke Goldington**
## **Present**
Elly Sapwell, Danielle Kipling, Maxine Marsh, Jo Bull, Julie-Anne Giannandrea
## **Apologies for Absence**
Georgie Donaghy, Jenny Letts, Lindsey McCaffrey
## **Minutes of Previous AGM**
Read and agreed as a true and correct record
## **Chairman’s Report**
Fundraising activities this year has seen us cook over 175 breakfasts, wheel a very full wheelbarrow around the village, hunt for the yellow bucket (on several occasions), become a human fruit machine, serve 500 ice creams and enjoy some wonderful Christmas Advent windows. Whilst some hard work has been involved, it has been lots of fun and we have raised a considerable amount in 12 months. A ginormous thank you goes to all of you for all you have done to achieve this.
We have a zip wire! After a very successful year fund raising and some very generous donations, we were absolutely chuffed to see the zip wire installed at the end of May.
Another addition at the playing field is some new composite picnic benches, these were purchased by the parish council.
Next on the list is the trim trial. The parish council have once again applied for a CIF grant that if successful will fund 50 % of the cost. We do need to finalise what apparatus we would like it to include, I think a site meeting would be the best idea to discuss as a whole?
As always please continue to monitor and let us know of any maintenance required at the playground. We do need to organise a painting day soon.
## **Matters Arising from Chairman’s Report**
It was suggested that Duke of Edinburgh volunteers could be asked to help with the playground tidy up and painting equipment.
The chairman’s report was agreed by Jo Bull and seconded by Maxime Marsh
## **Treasurer’s Report**
The total income for the period 1[st] November, 2023 to the 31[st] October, 2024 is £11522.45
Money raised this year from Stoke Goldington Advent Trail was kindly donated to the Playground fund, out of 4 donations received a magnificent £555 was raised.
At the beginning of January, we also received a donation of £5000 from an anonymous resident of the village. This obviously was a huge amount and made a significant input into our zip wire fund raising pot.
We have held 3 Breakfasts at The Reading Room this year in February, May and September, altogether they raised £1224.54. As well as being a successful fundraiser it has been heart warming to see the community cohesion it brings to perhaps residents that wouldn’t attend other village events.
Tanya Potts applied for a charity request from her employer David Lock Associates, it was successful, they very kindly donated £1500.
The May breakfast bought about the launch of Jules’s wheelbarrow. This was an incredible hit and resulted in £1096 being raised.
1 week later a fabulous team effort at the Car rally held at the Playing field saw us raise a further £800.09. Thank you very much to everyone involved.
We also received a donation of £492 from Kay Thompsons estate. I think Kay would have loved a go on the zip wire!
At the end of May the zip wire was installed. The total cost of this was £16767.78. A CIF grant from MK Council covered half the cost and the remainder we donated to the parish council so they could purchase it on behalf of the village. The siting of the zip wire meant that the playing field football goals needed to be relocated. The playground bought new sockets and concrete to do this.
Our total expenditure for the year therefore is £9247.65.
The total profit for the year was £2274.80. This leaves us with a current account balance as of 1[st] November, 2024 of £12571.13
## **Income and Expenditure Account**
## **For the year ended 1[st] November, 2024**
Current Account Opening Balance on 1[st] November 2023 £10296.33
|**Income**||**£**|
|---|---|---|
|Advent Windows|555.00||
|Donation - (Anon)|5000.00||
|Donation - David Lock Associates|1500.00||
|Donation - Kay Thompson Estate|310.00||
|Art Sales
|182.00||
|Donation – James Chua|100.00||
|Wheelbarrow|1126.00||
|Breakfast - Feb|771.00||
|- May|565.45||
|- September|537.00||
|Car Rally - Bottle Tombola|303.50||
|- Sweets|70.35||
|- Ice Cream|502.15||
|**Total Income**
|**£11522.45**||
|**Expenditure**|||
|Breakfast (3 dates)||678.91|
|Zip Wire - Donation to Parish Council||8383.89|
|Football Sockets||78.94|
|Ice Cream (Car Rally)||75.91|
|Wheelbarrow||30.00|
|**Total Expenditure**||**£9247.65**|
|Current Account Balance on 1stNovember 2024
|£12571.13||
|**Net Surplus For Year**|**£2274.80**||
## **Matters Arising from Treasurer’s Report**
There were no matters arising
The treasurer’s report was agreed by Jo Bull and seconded by Danielle Kipling
## **Election of Trustees**
Danielle Kipling, Maxime Marsh and Eleanor Sapwell confirmed that they are happy to continue as trustees. There were no other nominations.
Proposed Julie-anne Giannandrea
Seconded Jo Bull
## **Election of Committee**
Georgie Donaghy, Jenny Letts, Jo Bull, Julie-Anne Giannandrea, Lindsey McCaffrey have confirmed they are happy to continue as committee members. There were no other nominations.
Proposed Danielle Kipling
Seconded Maxime Marsh
## **Any Other Business**
- Maxime asked about future playground projects, suggesting refurbishing village tennis court. It is understood that the village hall committee are exploring grant opportunities to do this, Elly will ask Nick Allen if any progress has been made
- After the trim trail is installed, Danielle suggested that a clamberstack would be next on the list. (As originally suggested as part of our 2[nd] stage plan)
There being no further business the meeting was drawn to a close
toke Goldington Playground
Ro9iSt¢r¢d Charity: 1180507