Minutes
Annual General Meeting
Held on Sunday 5[th] November, 2023 at 1 Leaside, Stoke Goldington
Present
Elly Sapwell, Danielle Kipling, Maxine Marsh
Apologies for Absence
Georgie Donaghy, Jenny Letts, Jo Bull, Julie-Anne Giannandrea
Minutes of Previous AGM
Read and agreed as a true and correct record
Chairman’s Report
Following last year’s AGM, I attended the November Parish Council meeting to propose our decision of adding some additional play equipment to the playground. The committee decided our order of preference to propose was 1. Zipline 2. Trim Trail 3. Clamberstack. The Parish Council fully supported any additions (be that 1,2 or 3). A site meeting was therefore arranged with play equipment manufacturers; Timotay, Wicksteed and Playdale to discuss suitable places to site and obtain quotes. Quotes received were as follows:
Zipline -
Wicksteed - £11409.63
Discovery Timber Play - £8295.00
Playdale - £18631.46
Timotay - £11000
Zipline, Clamberstack and Trim Trail:
Wicksteed Total - £45211.50
Discovery Total - £32237.64
Playdale - £45936.55
Timotay - £39969.34
Contact was also made with Phillip Snell, Strategic Landscape and Countryside Manager at Milton Keynes Council to ask for advice re the new equipment. The impression received from his reply that the Council would be happier with us using one of the companies they already work with for the zipline to help with maintenance especially when tensioning the cable.
The Parish Council also asked us to clarify with Phillip if the zipline was to be installed outside the fenced area of the existing playground would it still be covered by the council’s maintenance team for maintenance, wear, and repair. As well as if MK Council’s insurance covered all liabilities if a zipline was installed. Phillip Snell’s reply drew attention to the fact that Parish Councils’ public liability insurance covers the playgrounds insurance as the items belong to the parish. As Stoke Goldington Playground bought the new play equipment, this exposed a grey area of who owned the play equipment and therefore if the Parish Council’s insurance covered it. A committee meeting of the Playground was formed and the decision made to gift the playground equipment (and any further purchases) to the Parish Council. The gifting letter dated 27[th] July 2023, stated that the trustees agreed that the basket swing, climbing frame, roundabout, swing seats, playground signs and wet pour safety surface for the slide were gifted to Stoke Goldington Parish Council.
Fundraising this year has been a great success with amounts detailed in the treasurer’s report.
In June the Parish Council applied to the Community Infrastructure Fund (CIF) if successful they will receive 50% of the total cost of the zipline. We will hear in April 2024 if this application has been successful. If we are we will have sufficient funds to install the zipline this year!
We have made the playground ours, something we are all very proud of, it is important that we all take responsibility for its upkeep, if anyone spots any jobs that need doing, please let us know on the WhatsApp group so we can get on top of them as soon as possible.
Matters Arising from Chairman’s Report
- The quarterly maintenance check of the playground is due. MM will carry this out when she next visits the playground.
The chairman’s report was agreed by Danielle Kipling and seconded by Maxime Marsh
Treasurer’s Report
Income and Expenditure Account
For the year ended 1[st] November 2023
| Current Account Opening Balance as of 1stNovember | 2022 | £4333.81 | |
|---|---|---|---|
| Income | £ | ||
| Amazon Smile Donation | 39.16 | ||
| Advent Windows | 305.00 | ||
| Bowls Club Donation | 438.20 | ||
| Car Rally Fund Raising |
1010.70 | ||
| Wheelie Bin Stickers |
2235.89 | ||
| Wesley Cup |
1529.46 | ||
| Ernst & Young Donation |
500.00 | ||
| Total Income |
£6058.41 | ||
| Expenditure | |||
| Wheelie Bin Vinyl | 95.89 | ||
| Total Expenditure | £95.89 | ||
| Net Surplus For Year | £5962.52 | ||
| Current Account Balance as of 31stOctober 2023 | £10296.33 |
1[st] November 2023
The total income for the period 1[st] November 2022 to the 31[st] October, 2023 is £6058.41.
Amazon Smile donations from November until when the scheme finished in May amounted to £39.19. This year the village very kindly agreed to donate all the £305 raised from the Advent Window Trail to the playground. Unfortunately, this year the Bowls Club held at the Village Hall folded, they generously chose the Playground fund to donate their £438.20 bank balance to.
The car rally held in May raised an awesome £1010.70. Thank you to everyone involved in collecting bottles, selling tickets, bagging sweets….and serving and selling the ever so popular ice-creams!
Jules’s fabulously fabulous wheelie bins made an incredible £2235.89. Thank you Jules I promise not to have an idea and then completely land you with all the donkey work, for a little while now!!
This year’s Wesley Cup raised a ginormous £1529.46. Thank you all for your help both before and on the day, to make this day a super family occasion. This amount was further topped up by £500 with Fraser Bull applying for a match funding grant from employer Ernst & Young donation.
Our total expenditure for the year was £95.89, this was for the vinyl used for the bin stickers.
Therefore, our fundraising total for this financial year is a phenomenal £5962.52, well done team!
This leaves us with a current account balance as of 1[st] November, 2023 of £10296.33
Matters Arising from Treasurer’s Report
- It was agreed that we would try and arrange a fundraising meeting soon to discuss with all committee members future fundraising ideas.
Election of Trustees
Danielle Kipling, Maxime Marsh and Eleanor Sapwell confirmed that they are happy to continue as trustees. There were no other nominations.
Election of Committee
Georgie Donaghy, Jenny Letts, Jo Bull, Julie-Anne Giannandrea, Lindsey McCaffrey have confirmed they are happy to continue as committee members. There were no other nominations.
Any Other Business
There was no any other business
There being no further business the meeting was drawn to a close