Company registration number.. CE015497 Charity registration number.. 1180504 The Folkestone-Hythe Operatic & Dramatic Society IA Charitable Incorporated Organisationl Annual Report and Financial Statements for the year ended December 31, 2023 Contents Trustees Report Independent Examiners Report Statement of financial activitie5- Income and Expenditure Account Statement of fin3nti31 actiwties- Balance Sheet Notes on the Flnancial Statements io Detalled Income and Expenditure Account 13
The Folkestone-Hythe Operatlc & Dramatlc Society Trustees. Report for 2023 The tru5teES present their repoit with the financial statement5 of the charity lor the year ended December 31, 2023. The trustees have adopted the provisions of the Statement of Recommended Practice ISORPI FRS 102 REFERENCE AND ADMINISTRATIVE DETAILS Re8lSteied Charlty number 1180504 Prlncipal address The Tower Theatre North Road Folkestone Kent CT20 3HL TRUSTEES The Executive Cornmittee ol the Ehèrity arÈ its trustees for the purpose of charity law and throughout this report are collectively referred to as the trustees. The trustee5 serving during the year were as follows with their dates of appointinent.. Chair Michael Chi5nall ljune 2018 March 20231- Chair ur*til March 2023 Merewyn Forrest ljanuary 2022- October 20231- Chair from M3rch to October 2023 Alice Hawkins (January 20221- Chalr from October 2023 Myra Collingridge (November 20221- Vice-chair until October 2023 Ben Forrest IOctt)ber 20231- Vice-chalr from October 2023 Natalie Holness INovÈmber 2020- re-electÉd November 2Q221 Michael M3nton ljune 2018- re-elecied January 20201 Rithard Hawkins (October 20231 Paul Milton INovember 20221 Vi£&chair SÈcretary Treasurer Other Members The followine assisted in running the Society in 2023 but gre not trustee posittons.. Theatre Manager Events and Marketing Manager Technical Manaeer Duty Manager P&P sub-committee Chair John Pritr.hard Reana Herthenhan Ben Laverty Gary Ingoldby Spate Michelle Hartley (until November 20231,. Julie Morrow Ifrom November 20231 Mlchelle Hartlev Kate Rlchmond AdTnini5trator Accounts Manager Youth Section Chair Independent examSner Mr Neil Hope 10 Jame5 Close Lyminge 188NL
STRUCTURE GOVERNANCE AND MANAGEMENT Governance On October 31$1 2018, following agreement at the June 2018 AGM, a new FHODS was set up as a Charitable Incorporated Qrganisation ICIOI. On December 3, 2018, 811 assets and l*abilitie5 were transferred from the old Society to the new Clo. Its charitable status remalns unaltered although the Charity Nufflber has changed Irom 1001311 to 1180504. Appolntmenl of Trustee5 Any member of the society 3ged 18 or over is ellgible to serve on the Executive Cornrnitlee provided they are nomlnated and seconded by other members of th@ society, and properly elected. Members of the Executive CommSttee are Trustees. The Vice-Pre5ident and all mpmbers ol tlie Executive Commlttee are elected at the Annual General Meetin8 held 85 near to the end ol June a5 15 practitable. The overall responsibility for the Society lie5 Wlth the ExECUtlve Committee. The Hon.Treasurer is responsible for overseeing the finances of the Society. All membÈrs 3rÈ circulated with invitations to nominate trustees prlor to the AGM advising them of the reliring trusteÈ5 and requesting nominations for the AGM. Organlsatlon The trustees administer the charity. The Executive Committee meets monthly and there is a Performance and Planning Sub-committee covering the planning and staglng of plays, mu5i£al and pantomlmes. 08JECnVES AND AcfiviTIES The charitable objeclives of FHODS areto educate the public in the dramatic and operarlc arts and to IuTther the developrnent of public appreciation and taste in the said arts. The Society also aims to contribLJte to the quality of life of the local comrnunity and wlder area by expanding their horlions through the provision of excitlng, challenging and 3cces5ible productlons of plays, musicals and youth performances. The Soclety is very involved in the communlty and is dependent on voluntary help. OveT ihe past lew year5, the Soctety has had Bround 100 Actlng Members and 80 Friends, with a lurthef 90 mÈmbers ol the Youth Secrlon. In shaping our objectives for the year and planning our a£tivitie5, the tru5tee5 have tonsidered the Charity Commi5sioner5 guidance on public benefit, including the guidance on public bÈnefit 8nd fee charging. The charity relies on grant5 and the income from charges to cover it5 operating costs. In setting the level of charges and conces510nS. the trustees give careful consideration to the accessiblllty of the theatre lor those on low income. FHODS w3s formed in 1902; we leased the Little Theatre in Sandgate in 1965, purchasing its freehold in in 1972,. bought the Shornclilfe Garrison Church las it then w351 in 2001- and moved Into it as wr permanent home in 2006 after it had been converted into the presefit TowerTheatfE. PRODUCTIONS IN 2023 There was a full Calendar of FHODS production5 in 2023. The table shr)ws FHODS productions during 2023 al the Tower Theatre with their audiences and liGket revenue.
SHOW PERFORMANCES AUDIENCE TICKET REVENUE Goodnlght MrTom 1074 £16,504 8ugsy Malone 529 £4,685 593 E8,653 Joseph and the Amazing Technliolor Dreamcoat SweeneyTodd A Nlght ol MusÉcals and Songs (Youth Sectiotkl Ablgall's Party 1,769 £29,314 1,097 E18,017 216 El.775 845 £12,643 Sleeping Beauly 18 4,415 £73,357 TOTAL 47 10,538 £164,948 Total FHOf)5 ticket revenueof E164,948 wès a +28Yo increase on 2022,5 £129,255, In addition to these FHODS productions, the theatre was used ltsr an additional 64 performances from outslde hires. lortheatre, rnusicals, dace and youth prodL4Ctions. These outside hires had a lotal audience of 8,595, +10% increase on 2022. Therefore, In summary, there were 111 performances in the main auditorium, playing to a total aLidience t>* 19.133. This compares to a total aLsdience 0116.766 lor 2022 and 15,915 lor 2019. the last two years th3t we were fully open. FINANCIAL REVIEW 2022 <omparatlve As 2022 wa5 the first year we ran a lull calendar of events since the enftsrced closure of the theatre lor 18 months due to the global pandemic, we can compare 2023 performance ag)inst 2022. Income Afrer a positive recovery In 2022, 2023 continued to show improving sales. Total FHODS ticket Sales ol 10,538 was our best year 51nce movln8 into The Tower Theatre and was 1.6101+18%) more than 2022. Bar profits increased to £40,283 from £31,169 in 2023. Margin oll bar sales was 51% last year, which was the same as 2022, but below 2019.5 57%. and below our target of 50-65%. We only received £1,540 in Erants last year, a Significant drop from the £27,074 received in 2023. The rental incorne from thejumping Jack5 Nursery contributed E14,010. This also includes their contributions to our energy costs. In all. our income for the year was £340,849, which was £80,367 more and a +32% Increase on 2022, Expendituie Wages I 2023 increased to £96,195, a +18% increase on 2022. Unlike the previous year, there was no expense on casual bar staff in 2023.
After wo began pèying for our electricity in October 2022 fDr the lor the first time since the Tower Theatre opened, our eneT8V Costs lor 2023 Ilight. heat and powerl was £20,558, compared to E7.403 in 2022. We also spent £44.361 on rep8lrs and maintenance in 2023, IDmpared to £24,171 in 2022. The main contributor tD this were essentlal electricity work undertaken throughout the theatre. Total expenditure for the year was £339,418, which wa5 £85,1641+33y.I more than 2022. Financial Overview The prDfit and loss account shows a small prof¢t of £1,431. ThSs compares to a proflt of £6,228 in 2022. We rÉmain. as ever, balanted on 3 financlal knife edge and cèsh flow rernains a concern. We must continue to publici5e and support 311 of the show£ that are staged at theTower Theatre, improving our yield managemeni and filllng the theatre as much as possible. Reserves Pollcy The trustees are committed to Èstablishing the level of reserves Ithat Is those fund5 that are freely availablel the Soclety ought to have. Reserves will provide the lin£ncial saleiy net which we need but have never achleved. Due to a requirement to invest in tsne-off technical expenses and infrastrvcture investment in 2024. we do not feel confident in significantly incred51nB our reserve5 In 2024, but from 2025 onwards propose 3 net movemer*t in funds of around £30K over threE to four years to help achieve a target of a minimum of three month's reserves. This is in line with charity cammission recommendations. Flnancial Policy and ProcÈdures Document The tru5tee5 have approved a new Flnancial Pollcy and Procedures Document. The main aim5 Of thls document are to.. Ensures all staff and voluntee¥5 are aware of their obllgatlons in relation to flnancial transactions wlthin the busine55 Help our Stall and volunteers to make con515tent and reliable deiisions Give each employee and society member a clear understanding as to what we expect and allow All statr and volunteers involved with financial transactlons in the business will have to read this document and confirm this iii writing. Prlor ye8r VAT adjustment We have had to make an adjustment to the 2022 accounts due to irr0Ver8ts1e VAT from 2022 that we have had to pay b3ck in 2024. PLANS FOR FUTURE PERIOD5 The Trustee5 consider the charity to be a viable golng concern. A full schedule of FHODS production5 for 2024 has been approved by tho Executive and Performance & Planning committees. Ticket 5ale5 for 2024 have so far been encouraglng, with ticket revenue for FHODS performlnÈ in line with budgeted target5 and non-FktODS outside shows slightly ahead.
The Folkestone-Hythe Operatic & Dramatlc Soclety Statement of Trustees. Re5pun5Lbilltles The rrustees are responsible for preparing the trustees. repDrt and the financial statement5 i# accordancè with the United kingdom Accounting Standards (United Kingdom Generally Arcepted Accounting Practlcel and applicablE la%v and reÈu13tions. The law appllcabl& to charities requires the trustees to prepare financial Statements lor each financial ye8r which give a true and fair view of the State of affairs of the charity and of the iniomlng resources and application ol resourcès of the charity lorthat period. In preparing these financial staternent5, the tTUStees are required to.. Select suitable accountin6 policles and then 3pplythem conslstently- observe the methods and principles in the Charities SORP,. make judgements and estimates that are reasonable and prudent,. state whether appllcable accounting standard5 havp been ftsllowed. subject lo any material departures dlsclosed and explained in the financial st8tements.' and prepare the flnancial sl3tements on the 8olng concern basi5 unless it 15 inapproprlate to pre5urne that the charlty wlll contSnue in business. The trustees #re responsible for keeping proper accountlng records that di5c105e with rÉèson3ble 8ccuracy at any time the financial p051tii)n of the charity and enable them to ensure that the financlal statements comply with the Charitie5 ALt 2011, the applicable Ch&rities (Account5 and Reports) Regulations, and the provisions of the constitution. The trustees ère also responsible for safeEuarding the assets of the Iharlty and hence for taking reasonable stEP5 for the prevention and detectlon of fraud and other irregularities. Approved by order of the board of trustees on nd signed on its t>ehall by- Alice Hawkins. chair
Thè Folkestone.Hythe Operatic & Dramatlc Society Independent eKamlneY's report to the trustees I report to the trustees on my exarninatlon of the accounts ol The Ftslkeston2-Hythe Operatic & Dramatic Society Ithe Socletyl for the year ended 31 December 2023. Responslbllltles and basls of report As the eharSty rrustees of the Society ytru are responsible for the preparation of the accounts in accordance with the iequlrements of the Charities Act 20111.the Act'l. Having satlsfled myself that the accounts are not required to be audited, I report in respect of my e)tamlnation of the Society'5 aLLounls carried out under secrion 145 of the 2011 Act 3Trd In carrying out my examination I have followed all thE 8pplicable Directions glven by the Charity Commission under section 14515llbl of the Act. Independent examIneS statement I have completed my exarnination. I confirm that no m8teriBI matter5 have come to rny attentlon in connection with th2 examination giving me cause to believe that in any material respect: accounting record5 were noi kept in respeci of the Society as required by section 130 of the Act., or the. 3Eiounts do not accord with those records,, or the accounts do not comply with tho applicable requirements concernin8 the form and co#tent of accounts set out in the Charities (Accounts 8nd Reports) Regulations 2008 other than any Tequirement that the accounts glve a 'true and fair view which is not a matter considered as part of Indepenijent exarnination. I have concerns and have come across no other mattels in connection with the exarnination to whlch attention should be drawn in this report In order to enable a pioper understanding of the accovnts to be reached. Name.. Neil Hope Address.. 10 J8mes C105e, LymlngE, FolkÈstone, Kent. CT18 8NL c /FF61. Date.. Neil Hope
The Folkestone-Hythe Operatic & Dramatlc Soclety Statement of Flnanclal Actlvities for the year to December 315t 2023 Year to 3111212023 Yèar to 3111212022 Note Income and Endowments from.. Donations, giants & Interest Charitable and trading aGliviliES Total income 8003 332846 34D849 3(),222 230,260 260482 ExpgnditLrr¥ on: Raising funds Charitable activities other expenditure Total expenditurè 134295 81962 123161 339418 113,774 77,441 63.039 254 254 Net moveinent in funds 1431
The Folkestone-Hythe Operatlc & Dramatlc Society Balance Sheet as at December 31st 2023 Note 3111212023 3111212022 Fixed a55ets Tangible assets 602681 607,348 Current asset Stocks Debtors Cash al bank and in hand 10 4938 10181 127661 3,946 1,390 102,193 107,529 12 142780 Crodltors: Amounts falling due withln one year 106652 59.698 Nèt current assets 36128 47,831 Total net assèts 638809 655 179 Crgditors.. Amounts falling due after more than one year Net assets 14 16055D 168.550 478259 486,629 Funds of tha charity: Unreslricled funds broughl forward Prior year Adjustment Profit for the year 486629 -98D1 1431 480,401 6,229 Total unrestricted funds at yèar ènd 478259 486,629 Approved by the trustees on and 5iEned its beh31f by.. Michael Manton, Treasurer
The Folkestone-Hythe Operatic & Dramatlc Soclety Notes to the Flnancial Statements for the year to December 31" 2D23 q. Charlty Status The charity is a Charitable Incorporated Organisalion, incorporated in England and Wdles. ancl consequently doés not have share capital. yèar to 3111212023 y&ar to 31M212022 2. Income frThn Donation5, l&ga¢l&s & Bank Interest Donations Grants Bank Interesl 5484 1540 979 8003 3.148 27.074 30.222 3. Income from trading and charitable a¢tLVlti@s Trading Incoma Sales ofgoods Propety rental Other trading income 78373 14010 617 61,623 4,320 204 Charitable income Theatrical events income Membership subs1p110ns 234756 5090 161,098 3,015 332846 230 260 4. Expenditure on raising funds Cost of goods sold Staff salaries 38100 96195 30.454 83,320 134295 113774 No employee received moré than £40,000 in the year. 5. Expenditure on charitable activitlès Production costs Other costs Bank interest Bank chargès Insurance 62571 6806 5609 764 6212 58,755 6,902 5,850 568 5,366 81962 77.441 io
- Other expenditure ygar to 3111212023 year to 3111212022 Staff training maeting and pvbllcity Depreciation Heat & Light Building Tepairs and maintenance Irrecoverable VAT othèr rèsources expended 850 190 846 7,104 7.403 24.171 7917 20558 44361 24038 25437 23,325 123161 83 039 Y. Trustees remuneration and èxpènses No tNstees have received b8nèfits from the challly dullng the year
- Taxation The Society is a registered ch81ily and is Iheretore exempl frem corporation tax. None was payab last year.
- Tan9lble fixed assets Freehold land and buildings Ixtures and equipment Total Cost at December 31 2022 Additions Gosl at December 31 2023 598,534 28.418 3.250 626952 3250 630 202 598 534 Depreci2tion at December 31 2022 Charge for the year DgPTeciation al December 31 2023 19,604 19604 7917 Not book value al December 31 2023 598 $34 602 681 Capilalised items are those over £500 in value. The TTUStees policy is that fixtures and equipment are depreciated al 25% en a straighl line bas1S. Freehold land and buildings are not depreciatgd Since, in the opinion of the Trusloes, their value on the opon matket exceeds their nel book value. li
year to 3111212023 year to 3111212022 10. Stocks Bar stocks 4938 11. Dèbtors and prepayments DeblcTrrs Prepayments 10181 1,390 10181 1390 12. Cash and bank ygar to 3111212023 year to 3111212022 Cash on hand Cash at bank 786 126875 127661 850 101.343 102193 13. Creditors - amounts fallsng due wlthin one year Tr8dè er6ditors other creditors Accruals Bank loans 6509 22518 69867 7758 106652 24,378 3,124 24,835 7,381 14. Credttors.. amounts falllng du& aft&r on8 year Bank loan8 160550 168 551 15. Unr&strlctsd funds Balance brought fOard Prioryear Adj IrrEcoverable VAT Incoming resources Resources expended Balance carried fotward 486629 -9801 340849 339418 478259 480,401 260,482 2S4,254 486 629 16. Analysis of net assgts Tangible fixèd assets Current assets Current liabilities Liabilities over one year 602681 142780 106652 160550 478259 607,348 107,530 52,337 175,912 486 629 12
The Folkestone-Hythe Opeyatic & Dramatlc Society Detalled Statement of Financial Actlvltles for the year to December 31. 2023 2023 2022 INCOME Donati0115, grants, legaGie$ & interesl Gifts & donations Grants- other agencies Bank Interest Received 5484 1540 979 8003 3,148 27,074 Other trading activities Bar and refreshment sales Ineomè from productions Theatre and foyer letting Subscriptions Rental income Booking fees Sundry income 78373 167200 61164 5090 14010 6392 617 332846 340849 61,623 131,450 29,648 3,015 4.320 204 230 260 260.482 TrAal Incmie EXPENDITURE Raising fund8 Bar Purchases VV8ges and salaries Casual bar wages 38100 9S195 30,454 81,654 1,866 113774 134295 Charilablè aetlvltias ProduGts"on costs Box office fèès Intsurance Accounlaney fees Legal professional fees Bank charges Bank interest payablÈ e2571 6742 6212 58,755 6,513 5,366 389 764 5609 81962 568 5,850 13
other expènditurè Staff Iralning Light, heat and ptswer Repairs and maintenance Telephone Corllpuler sofiwsre and maintenance costs Piinling, postage and slalionery Sundry expenses Cleaning General marketing ITrecoverable VAT Credit caid charge5 Depieciation of equipment 850 20558 44361 814 3609 2614 1177 10130 190 7,403 24,171 742 3,169 1.850 1,802 10,539 846 24038 7093 7917 123161 5,223 7,104 63 039 Total Exponditurè 339418 254,254 Net Income 1431 6.228 14