Company registration num1￿". CEOI 5497 Charity r¢gistration numEtr: 1180504 The Folkestone-Hythe Operatic & Dramatlc Society (A Charitsble Incorporated Organisation) Annual Report and Financial Statements for the year ended 31 December 2020 Contents Trustees Report tndependent EKqminers Report Statement of financial activities - Income and Expenditure Account Statement of financial activities - Balance Sheet Notes on the Financial Statements Detailed Income and Expenditure Account 11 The FolkestoDe-Hyth¢ Operati¢ & Dramatic Society Trnstees, Report for 2020 The tru5tffs present their ryrt with the financi31 statements of the charity for lh¢ Jrar ended 31 D￿ber 2020. The trustees have adopted the provisions ofihe Statetn¢nl of Recommended Ptadice (SOIIF) FLS 102. REFERENCE AND ADMINISTRATIVE DETAILS R¢gistered Ch¥Tity Dumber 1180504 Principal address The Towtt Theatre North Rogd Folkcstone Kent cr20 3HL Trustees The Executive Commtttee of the eharity are its trustees ftr the purtxTrse of charity law artd thr(Ktgh(K this rew are colleetivelv referred to as the tnLStce& The SLYbing during the year and subsequently were as foll(Trws with their date of apwintmcmt.. Chkirnian Sam kn)v¢lace-W8lne (JuDe 2018) Paul Hoveman (June 20181 Natali¢ HOIn￿ (Nov 2020) Pde Raine {June 2018) Mike Mant(m. (June 20181 Michael Chisnall (June 2018) David Lewis (June 2019) Myra Collingridge (Nov 2020) The following staff and volunteers a&sist¢d in running the ￿le1V are not Inth p05itii)ns: Vice-Presid¢nt Anne Mortimer Theatre Manager Ev¢ttts Cwrdinatt Techni¢a] Managtr Bar Manager Pertormance and P]artDing Su cnmmittee Chair Administrat Vice Chairman Secretary Treasurer Other Truste¢s Pritchard Rana Her¢hen1￿￿ Sandte Ltroy Natslie Trk)Iness Michelle Hartley ltsdependent exxminer Mr Neil Hope CIPFA 10 Jam¢s Close Lyming¢ CT18 8NL &AicitoYs M¢ssrs Girlings 16 Rose Lane Cant￿￿ CTI 2UR STRucfuRE, GOVERNANCE AND MANAGEMEiYr Govtrnanee On Octolxy 31" 2018, following agreemtht at the June 2018 AGM. a new FHODS was set up as a Chariiable In¢ortK)raied Organtsation (CIO). (kn tknnF*r 315t 2018. all and liabilities were transferr￿1 fr¢)ui th¢ old Society to the Dew CIO. Its charitsble ststus re￿aInS Utta1ter￿ although the Charity Numbu has cha￿ged from 1001 J I I to 1180504. AppoiD¢mtnt of Tru5t¢ts Any memkxr of the sttiety agul 18 ￿ over is ¢ligilAe io serve the Ex￿utive Commiitee provtded they are nominated and seconded by IAher members of the s(Kiety. and proptrlv elected. Memixrs of th¢ Executive Comjnittee be, ixrt need ￿, Trust¢cs. The Vice-President and all tneml*rs of the Executive Committee are elected at the Annual Generdl Meeting held as near to the end of J￿e as is praaicabie. The ovttall responsibiliry for the Society lies with the Executive Committee. The Hon.Treasurer is respfflsible f¢x ovttseeing the fin8nce5 of the 8tKiety. All memEtrs are circulatcd with invitati￿$ io nomknate trustee5 to the AGM advising them of the retiring and requesting n(xninati(x]s fv th¢ AGM. OrggJDisalioJ The trustets adminisier the charity. The Executive Colnmittee me£ts m(M)thly and thtre is a Perf(rmanee and Plallning Committee Covering the platming and sthging of pla￿& musieal 8nd pantiKnimes. 0￿ECTIVEs AND AcfiviTIES The charitable objectiV¢5 of FHODS ar¢ to alu(ate the public in the dramatic and operatic arts and to fiwther the development of public appreciati￿ and tLste in the said arts. The knÈcty aLso aims to c4MJtrtbJte to the quality of life of ihe I￿al community and wider area by expanding their h(rizons through the provision of exciting. ehallengiilg and acC￿1b[e prductiffls of pla)% musi￿15 #nd Y￿th ￿fO￿nance The So¢ietV 15 vary involved in the communitv and is der*ndent on volwttsry help. Over th¢ few years the SIKiety has had around 100 Acting MemtrkTS alld 80 Friends, with a 90 mLinbers of the Youth Secti(M. In shaping our objeLlives for the )Ear and p]anning (w activities the In￿ have eonsidrnl the Charity Comtni5SLoners' guidanee on public l*nefit. including the guidance on public Etnefit and fee charging. The charity relies on grants and the in(￿¢ from charges to covtt its operating c(tsts. In setting the level of charges and concessions. the trustees give ￿reful consid￿111￿ to the a¢￿sIbIlity of the theatre for those ￿ low income. FHODS WdS forni￿1 In 1902. we I￿ the Little Theatre itt Sandgate in 1965. purch&8ing its freehold in 1973: bought the Shorncliffe Garrison Church (as it Wds) in 21)01: and Tnovcd into it 85 our pemaneni h(me in 2006 afteT it had ixen converted into the prewt Tomrr Theatre. PRODUCTIONS IN 2020 The coronavtrus pandemic meant that The Tower Theatre closaj in Tnid March following Goyemment guidan No FHODS Shows were stsged the peti(NJ January 1° to the closur Some outside wfornian¢¢s and hires did tske place in that Wi(KL mostly smalle¥ shows in the foyer although there were two perforniances in the main auditorium. FINANCIAL REVIEW 2019 compaTXtÈYtS 2019 C(xnparatives are lor the 14 mmths to fkc 31" 2019. the firsÈ acc{￿tIng pexiixl for the 'new' FHODS. The cl(wre of th¢ theatre ￿ most of the year mean& of ¢otuparino 2020 ￿th 2019 is of limited value. Incotnt At the time of closure. we held s(Mne £27.IKK) in advance tickd 5alL8. The vasl TnajorÈty of tick¢t holdus have not asked for a refiEn¢l and are C¢￿tent to wJii until we are abl¢ to sta?e show5 Will. We gratefiil for their understanding. For the th. We also receival a tsjtal of£29,000 in grant al￿ m(tstly thr(AJgh (h)vunmart supFKYt relatal to the pandemic. Expendt¢u For obvious rI￿nS, expendityre was much I￿ than n(Thal. and wages in parti(￿lar were very much lower as we took advantage ol.the fijr]Lx￿h payments ttwougb the Jth Rrtenti￿ Scheme. Nffidheles& the bank loan still had to 9ervice(L and the bjilding insured. maintoÈnbJ and heat FiDaneial Overview Th¢ profit and loss account shows a Yirtual break-¢ven for 2020 with a tiny profil of £71. We have done well to swvive fittancialty, even now the fijture for theatres in 2021 and Iw)d l(K*s very uncertain. Nonetheless, the Trustees consider that FHODS 15 0 going con¢xrn, and we face th¢ re-Cry￿ning of the theatre in sumTn& 2021 with a g￿d cash rM)sitiffl. Reserves Polies The trustees are attunpting io establish the level of r&8erv¢s (that is those fi￿d$ that are freety available) the Swiety ought to have. Reserve5 provide the finaTt¢ial $2fety net Ivhid) we need have Devu achi¢ve srATEMEF4T OF TRUSTEES. REs}￿NsIBILITIEs The trustees are resFthsRble f￿ preFwiDg thc tr￿4¢e5. rwt and the financial statements in alr￿[anCe with th¢ Unkted Kingdom Acc(All)tin8 Sthndards (ilnitoj Kingd(Kn G￿K￿lty Accqtsl Acc4)unting Practice) and applicaNe law and regulations. The law applicable to charitie5 requir&s the tr￿Stee5 lo prepare financial siaiemeTJts for each fin8n¢ial which give a irue and fair view of the state of affairs of the charity and of the incoming rewJrLts and applicati(M) of reswwes of the charity fry that rKriod. In prq)aring these financial &ate¥n¢nts: the trustees aFe requir￿ to: s¢leKt suitable accthmting policies and appty thun OX￿1￿Cntly. otwve the meth(xls and principle5 in the Charities SORP. makepidgemen15 and estimates that are reasonable and prndtht" state whether applicable attounting standards have folloThr4 ￿bject to any tllatcrial departures disclosed and axplatnryj in the financial stateiIients; and prepare lh¢ financial stsielnents on the going cfflC￿n i￿SiS unless it is iDappr(VTiate to presume that the charity will continu¢ in I￿sineSS. The trustees are responsible fi* keeping prq)er accwniing reclxds that ¢thScI￿ wtth reasiN)able accuracy ai any time th¢ financial positioll of the chartty and enable them to ensure that the finan¢ial statements comply with the Charities Act 2011, Ihe applicable Charities (Accounts and Rem) Regulations. and the provisions of the ¢on5titution. The trustees alw r￿p(M)Sible safeguarding the assds of the charity and hence for taking reasonable steDS fiw the Dr¢v¢ntion and ddecti(A) of fraud and rther irre￿I￿r[￿£s. i and SI￿￿1 its tthalf by: atn Lovelace-WalDe Chairman The Folkcstone-Hvthe Operatic & Dramatic Society Independent Examiner's Report to the trnstees of The Folkestone-Hyth¢ Operatic & Dramatic Soeieti. I report to the trustees on ffly examination of the aco)unts of the Folkestone-Hythe Operatic & Dramatic S(xiety for the year endal 31 Dttemi*r 2020 which are sd (xrt this rcp(rt RespoD5ibilities and basis of rei As the charity t￿St￿ of the Folk¢stMe-Hythe Operatic & Dramatic Sc¢idy y(Ki are responsible for the pTeparation of the acc4M]nts in acciYilan(Y wth the r4uirema)ts of the Charitie5 Act 2011 ('the Act"). Having Satisfi￿ rn￿1f that the accounts ar¢ nix requirLxI to ￿ audit8J. I rep)rt in r¢5￿ of MY examination of vour charits15 ac¢im￿ts carried (xrt undtt stttith) 145 of the 2011 Act and in orrving out tnv exarnlnati￿ I have followed all the appliGgble Dir&#i(ns givcm by the Charity cunmissi(￿ uDd&- sttti(m 145(5Mb) of the Art. Independent examiner's 51*ltmept Since The Folkestone-Hyth¢ (¥¢r￿1¢ & tknattc gr(￿ InC￿e did not exceed £250.000 examiner dtts not need to ￿ a memlxr of a t￿Y listed tn 145 of th¢ 2011 Ad I have completed my ¢x4mInati￿. I confirni that no material fflatt￿s have ￿e to my att￿tion ID winertion with the examination giving me caus¢ ￿ beli¢v¢ that in any material re5P¢It: l. accounting rec(Yds were not kept in respect of the as required by S￿*1(￿ 130 of the Act: (r 2. the accounts do nirt accord with reeAxds: 3. the accounts do not comply with the applicabl¢ require1n￿ts c(mcuning the forni and content of accimmts sd out in the Chariti£s {Acc(Amts and Repwts) Regulati￿￿ 2￿8 than any WUiTement that the accounts give a 'true and Fair va¢w whith is n(* a matttr c(xtsidffed as part of an indwdent exmminati I have no Concerns and have c(Kne acrffis no other matters in comie¢lFon with the examination lo which attention should k drawn in this repyt in order to enable a proper underthding of the ac¢ounts to be w¢hed Neil HO￿ CIPFA 41 The Folkestone-Hythe Operatic & Dramatlc Society statement of Flnancial Aclivities for the yw to Decemkn 31 2020 INCOME AND EXPENDITURE ACCOUNT Year to Note 3111212020 Period to 3111Z12019 Income and End0Vffl￿nts from: Donations and legacies Charitable and trading *ivities Total income 34,881 44,937 79 472,747 230,815 703.562 Expenditurg on- Rai￿n9 funds Charitable xtivilies Other exFenditure Total expenditure -24.261 -23,453 -32,033 -79,747 -11Y2.039 -79,223 43,789 -225,051 Net movement in funds 71 478511 Thg Folkeston&Hythe Operatic & Dramatic Soc Statement of Financial Activitses for the year to De¢anber 31 2020 BALANCE SHE￿ AT DECEMBER 31ST 2020 Note 3111212020 3111212019 Fixed assets Tangible assets 605 903 608,136 Current assets St￿ks Debtors Cash at bank and in harml 10 11 12 1.223 9.159 56.903 67.285 3.268 700 37.691 41.659 Creditors: Amunts falling due within one year 13 -13.903 -25.111 Net current assets 53.382 16.548 Total net assets 659,285 624,684 Credltors: Amounts falling due after more than one year Net a99ets 14 -180.703 -146.173 478511 Funds of the charity: Unrestricted funds imight foNud Profit for the year 478.511 71 478,511 Total unr8strictgd funds at year end 15 Approved by the Trustees on Juty 12th 2021 Slgned on behall of all Trustees by Pete Rain& Hon. Tr￿￿ The Folkestone-Hythe Operatic & Dramatic Society Notgs to the Financial Statgments for the yoar to 31 December 2020 1. Charity Status The charity is a Charitable IrKorp￿raled Organisation. incor5￿ted ir) England and Wales, and ¢onsequently drR8 have share wital. year to 3111212020 Period to 3111212019 2. Incomo from Donations and Iggacies Donations Legacies Grants from other agencies Net assets transferr&1 from previous charity 5,881 8,745 2,305 5,172 456,525 29.(MlO 34.881 472,747 3. Income frorn trading and charitable activities Trading income Sales of gocKIs Ptopetty rental Other trading 10.333 4,230 82 59,136 4,200 100 Charitable income Theatrical events income 27,C62 3.230 164,070 3,309 Membership subscriptions 44.937 230,815 4. Expendknre on ralslng funds Cost of goods sdd Staff salaries 24,769 77,270 16,698 24.261 102.039 No employee receiv8J more than £60.[￿ in the year. Staff salartes are shIy￿ net of furtough payments of £34,322 received through the Govemrnenys Job Retention Scheme 5. Expenditure on charitable athibe¥ Production costs Independent exanminers fees Legal fees Bank interest Bank charges Insurance 9,016 1.747 105 7.376 63,651 1,749 8,053 290 5,294 5,183 23.453 79,223 6. Other expenditure Staff trainiThJ Marketing and publicity Depreciation and ￿milar rA)sts Building repairs Other reSoUr￿S experthl 250 5,1r 3.526 11,507 11,644 442 7,187 3,214 8.063 24.883 32.033 43,789 7. Trustees remuneration and expenses No trustees. nor any rErsons wnn&ted v￿h them. have received any remunerabon from Ihe charity during the year No trustees have rewved any reimbursed expen￿ other benefits from the charity during the year. 8. Taxatson The &Kiety is a registered chaity and is ttterefc￿ exempt frcffj taxation 9. Tangible r￿ed assets Freehold land and buildings Fixtures and Total equipment Cost at December 312019 Additions Cost at December 312020 598,534 12,816 1.293 14,109 611,350 1.293 612,643 598.534 Depreciation at December 312019 Charge for the year Depreciation at December 312020 3.214 3.526 6,740 3,214 3.526 6,740 Net bc()k value at DecembeF 312020 598.534 7.369 605,903 The Trustees ￿￿leY is that fixtures a￿1 8]uipment are depreciated at 25% on a straight line basis. Freehold land and buildings are r￿t depreciated in the cpinion of the Trustees. their value on the otEn market exceeds their net tKx)k value. year to 3111212020 Perfod to 3111212019 10. Stocks Bar stocks 1.223 3.268 11. Debtors and prepayments Debtors Prepayments 5,549 3.610 9.159 700 700 12. Cash and bank Cash on h￿d Cash at bank 500 37,191 37,691 13. Creditors- amunts falling due wtthin one year Trade creditors PAYE and Nab"onal Irwran Other creditors Accruals Bank loans 797 8.595 1,388 501 6,143 8.484 25.111 9.7(KJ 13.903 14. Credltors: wnounts falling due after one year Bank loans 180,703 146,173 15. Funds Balance brought foTh•Rrd Incoming resour Resources exKkfMled Balance carriwj fowdrd 478,511 79.818 79.747 478,582 703.￿2 225,051 478,511 16. Analysls of net assets Tangible fixed assets Current assets Cu￿ent liabilities Liabilib"es over one year 605,903 67.285 13.903 180.703 478,582 608.136 41,659 25,111 146,173 478,511 The FolkestonevHythe oPe￿IC & Drnmatlc Society Detailed Statement of Financial A¢livities for the year to IYe¢ 31st 2020 2019 INCOME Donations grants and legacles Legacies and Iwuests Gifts & donati