## **Trustees’ Annual Report for the period**
**From 1[st] January 2021 To 31[st] December 2021 Charity name: Elmbridge CAN Charity registration number: 1180489**
## **Objectives and Activities**
SORP reference Summary of the Para 1.17 purposes of the charity 1) THE PREVENTION OR RELIEF OF as set out in its HARDSHIP FOR THE PUBLIC BENEFIT governing document AMONG REFUGEES, ASYLUM SEEKERS AND THEIR DEPENDANTS (THE ‘BENEFICIARIES’) LIVING IN SURREY, IN PARTICULAR BUT NOT LIMITED TO THE BOROUGH OF ELMBRIDGE, THROUGH: A. PROMOTING THE INCLUSION, INTEGRATION AND WELFARE OF REFUGEES AND ASYLUM-SEEKERS, BY ENCOURAGING A PUBLIC COMMITMENT TO BECOMING A PLACE OF WELCOME, ACCEPTANCE AND SAFETY, B THE PROVISION OF GRANTS AND MATERIAL DONATIONS PROVIDED TO THE BENEFICIARIES AND/OR OTHER CHARITIES OR ORGANISATIONS WORKING TO IMPROVE THEIR CONDITIONS OF LIFE, C. THE PROVISION OF RESETTLEMENT SUPPORT SERVICES INCLUDING ACTIVITIES THAT FACILITATE THE CULTURAL, SOCIAL AND ECONOMIC INTEGRATION OF THE BENEFICIARIES. 2) TO ADVANCE THE EDUCATION OF THE PUBLIC IN GENERAL ABOUT THE ISSUES RELATING TO REFUGEES, ASYLUM SEEKERS AND THEIR DEPENDENTS Summary of the main Para 1.17 During the early part of 2021 the and 1.19
||activities in relation to
those purposes for the
public beneft, in
particular, the activities,
projects or services
identifed in the
accounts.||activities of Elmbridge CAN were
constrained by further COVID19 related
lockdowns, but we were able to continue
to meet our Objectives, to support
vulnerable refugee and asylum seeking
individuals and families through the use
of technology, ensuring families had
access to the internet, providing ESOL
lessons online and linking this with digital
literacy. However, lockdown restrictions
meant reduced direct activity in the local
community: less ability in the frst half of
the year actively to attract and involve
new volunteers in the work of the charity.
But this all changed in mid August when
there was a dramatic ramping up of the
charity’s activities with the arrival at a
local hotel of over 200 evacuees from
Afghanistan. As had been the case in
2016, at the birth of the charity, with
infux of people escaping the Syrian civil
war, people in the local community were
profoundly moved by the plight of those
feeing the terror witnessed in Kabul and
the charity was inundated with ofers of
material donations, fnancial aid and one
to one support. As a consequence, the
charity was able to work successfully in
partnership with Elmbridge Borough
Council and the Home Ofce to come the
aid of these refugees, welcoming them to
the community, making their lives more
bearable in a new and strange
environment and preparing them for new
lives ahead.
The charity also continued actively to
provide practical, social and emotional for
support the 25 refugee families settled in
local rental properties since 2016.
During the course of the year the size and
scope of the charity grew dramatically,
enabling it to meet its objectives and
needs of those it supports. Trustees were
mindful of the need to ensure that the
charity has a sustainable future and of
the action necessary to achieve this,
particularly in the context of this being a
volunteer based organisation.
In this changed situation the trustees
considered the risks facing the charity
and were satisfed that systems were in
place to manage those risks. All
signifcant risks were compiled into a risk
register which was regularly reviewed by
trustees. Policies and procedures were
developed and were updated as
necessary in order to mitigate the risks:
volunteers were trained in relation to
these as appropriate.||
|---|---|---|---|---|
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Statement confirming Para 1.18 The Trustees have had regard to the
whether the trustees guidance issued by the Charity
have had regard to the Commission on public benefit.
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about: SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers N/A Other
## **Achievements and Performance**
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SORP reference
The months from August onwards
involved frenetic activity levels as a
Summary of the main Para 1.20 consequence of our efforts to meet
achievements of the the needs of the 200+ Afghan
charity, identifying the individuals, many of them children,
difference the charity’s billeted at a local hotel. We set up
work has made to the twice weekly ESOL classes, and
circumstances of its organised innovative activities such
beneficiaries and any as magic shows for children and yoga
wider benefits to society classes for women in an effort to ease
as a whole. the pain of the transition from the
terrors experienced to their new
environment. Towards the end of the
year a major new digital literacy
project was launched, involving the
provision of laptop computers for
every family accompanied by IT
training.
Whilst much of the charity’s focus
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was on the Afghan refugees at the hotel we continued to search for suitable accommodation for refugees in the private rental market. We were successful in finding and equipping two flats which were happily occupied by two Afghan families. Previously re-settled families were supported in many ways: help with gaining employment, in ensuring children were sufficiently equipped to gain from their education, in making sure that families had access to effective medical resources, providing advocacy on state benefits and other issues. Such advocacy included successfully enlisting the support of the local MP in supporting the processing of individual claims for asylum. A ‘Road Map’ was developed during the year which captured the essence and details of how the charity provides welcome and security, and facilitates the gaining of independence for those it supports. This has acted as a template, and guide, for volunteers in their support of refugee and asylum seeking families. It captured the two way partnership nature of the relationship those in the charity have with those supported, and the benefits both derive. In order to lay the foundations of the sustainability of the charity the decision was taken towards to end of the year to appoint the charity’s first paid member of staff: a part time administrator who, amongst other duties, would receive, screen and progress the mass of volunteer applications received from potential volunteers, thereby free up time of the volunteer Director and other senior volunteers in the core team to focus directly on delivering our expanding services.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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N/A
Achievements against Para 1.41
objectives set
N/A
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Performance of Para 1.41
fundraising activities
against objectives set
N/A
Investment performance Para 1.41
against objectives
N/A
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 The Charity had cash in the bank of
financial position at the £46,682 at the end of the year which
end of the period is more than adequate to meet its
funding needs.
Statement explaining the Para 1.22 No reserves held during 2021.
policy for holding
reserves stating why
they are held
Amount of reserves held Para 1.22 £0
Reasons for holding zero Para 1.22 Funding and grants allocated by the
reserves Charity are agreed, usually on a one-
off basis, with reference to the
balance of cash available, so no
reserves are required.
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 The Charity is a going concern.
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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N/A
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
N/A
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
N/A
A description of the Para 1.46
principal risks facing the
charity
N/A
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 The constitution is of a Charitable
document Incorporate Organisation whose only
(trust deed, royal voting members are its Charity
charter) Trustees.
How is the charity Para 1.25 Constituted as a Charitable
constituted? Incorporate Organisation whose only
(e.g unincorporated voting members are its Charity
association, CIO) Trustees.
Trustee selection Para 1.25 Every Trustee appointment follows full
methods including consultation with all existing Trustees.
details of any The Trustees will have regard to the
constitutional provisions skills, knowledge and experience
e.g. election to post or needed for the effective management
name of any person or of the CIO.
body entitled to appoint
one or more trustees
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## **Additional information (optional)**
**----- Start of picture text -----**
You may choose to include further statements where relevant about:
N/A
Policies and procedures
adopted for the Para 1.51
induction and training of
trustees
N/A
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
N/A
Relationship with any Para 1.51
related parties
N/A
Other
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## **Reference and Administrative details**
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Charity name Elmbridge CAN
Other name the charity
uses
Registered charity 1180489
number
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Charity’s principal 18 Hare Lane
address Claygate
Esher
KT10 9BS
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Steve Wells Chair
2 Tom Citroen
3 Phil Mitchell Treasurer
4 Liz Anderson
5 Jenny Chattock
6 Hannah Addison
7 Suzy Mellor
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** N/A
Name of trustees holding title to property belonging to the charity
**----- Start of picture text -----**
Trustee name Dates acted if not for
whole year
N/A
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## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser** N/A
**Name of chief executive or names of senior staff members (Optional information)**
N/A
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Other optional information**
**N/A**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Phil Mitchell **Full name(s)** Steve Wells **Position (eg** Chair Treasurer **Secretary, Chair, etc)**
**Date** 30[th] October 2022
**Elmbridge CAN 11 Elmbridge CAN**
## **Recei ts and a ments accou p p y**
Period start date
**For the period from**
**To**
01-Jan-21
## **Section A Receipts and payments**
**Unrestricted funds**
**to the nearest £**
**Restricted funds**
**to the nearest £**
**Endowment funds**
**to the nearest £**
||**Unrestricted**
**funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|
|---|---|---|---|
|**A1 Receipts**|**42,746**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**42,746**
**-**
**-**
**-**
**42,746**|**-**
**19,500**
**-**
**-**
**-**
**-**
**-**
**-**
**19,500**
**-**
**-**
**-**
**19,500**||
|General donations|**42,746**||**-**|
|Specific donations|**-**||**-**|
||**-**||**-**|
||**-**||**-**|
||**-**||**-**|
||**-**||**-**|
||**-**||**-**|
||**-**||**-**|
|**_Sub total_**_(Gross income for AR)_|**42,746**||**-**|
|||||
|**A2 Asset and investment sales,**
**(see table).**||||
||**-**||**-**|
||**-**||**-**|
|**_Sub total_**|**-**||**-**|
|**_Total receipts_**||||
||**42,746**|**19,500**|**-**|
## **A3 Payments**
|**A3 Payments**||||||||||
|---|---|---|---|---|---|---|---|---|---|
|Direct expenditure - support to refugees,||||||||||
|costs incurred by volunteers etc|**31,400**||||**2,434**|||**-**||
|Indirect expenditure - bank charges,||||||||||
|volunteer training, DBS checks etc||**1,989**|||**-**|||**-**||
|||**-**|||**-**|||**-**||
|||**-**|||**-**|||**-**||
|||**-**|||**-**|||**-**||
|||**-**|||**-**|||**-**||
|||**-**|||**-**|||**-**||
|||**-**|||**-**|||**-**||
|||**-**|||**-**|||**-**||
|**_Sub total_ **|**33,389**||||**2,434**|||**-**||
|**A4 Asset and investment**||||||||||
|**purchases, (see table)**||||||||||
|||**-**|||**-**|||**-**||
|||**-**|||**-**|||**-**||
|**_Sub total_ **||**-**|||**-**|||**-**||
|**_Total payments_**|**33,389**||||**2,434**|||**-**||
|**_Net of receipts/(payments)_**||**9,357**|||**17,066**|||**-**||
|CCXX R1 accounts (SS)
**A5 Transfers between funds**|1
|**-**|||**-**|||30/10/2022
**-**||
**A6 Cash funds last year end 20,258 - -** _**Cash funds this year end**_ **29,615 17,066 -**
CCXX R2 accounts (SS)
30/10/2022
2
## **Section B Statement of assets and liabilities at the end of the perio**
|||||**Unrestricted**|
|---|---|---|---|---|
||**Categories**|**Details**||**funds**|
|||||**to nearest £**|
|**B1**|**Cash funds**|Cash at bank (TRIODOS)||**29,357**|
|||Petty cash||**258**|
|||||**-**|
|||**_Total cash funds_**||**29,615**|
|**Categories**
**B1 Cash funds**|**Details**
**_Total cash funds_**
Cash at bank (TRIODOS)
Petty cash|**Unrestricted**
**funds**
**to nearest £**|
|---|---|---|
|||**29,357**|
|||**258**|
|||**-**|
|||**29,615**|
|**B2 Other monetary assets**|(agree balances with receipts and payments account(s))
**Details**|OK|
|||**Unrestricted**
**funds**
**to nearest £**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
## **Details**
**Fund to which asset belongs**
## **B3 Investment assets**
**Fund to which asset Details belongs**
**B4 Assets retained for the charity’s own use**
## **B5 Liabilities**
|3
**Details**|**Fund to which**
**liability relates**|
|---|---|
|||
|3|30/10/2022|
CCXX R3 accounts (SS)
Signed by one or two trustees on behalf of all the trustees
|Signature|Print N
**Steve W**
**Phil Mit**|
|---|---|
CCXX R4 accounts (SS)
30/10/2022
4
**180489**
## **unts**
## **CC16a**
Period end date 31-Dec-21
**Total funds Last year**
**to the nearest £ to the nearest £**
|**42,746**||**27,467**|
|---|---|---|
|**19,500**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**62,246**||**27,467**|
|**-**|||
|---|---|---|
|**-**||**-**|
|**-**||**-**|
|**62,246**||**27,467**|
|**33,834**||**21,387**|
|---|---|---|
|**1,989**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**35,823**||**21,387**|
|**-**|||
|---|---|---|
|**-**|||
|**-**||**-**|
|**35,823**||**21,387**|
|**26,423**||**6,080**|
|5
**-**||**-**|
CCXX R5 accounts (SS)
30/10/2022
|**20,258**||**14,178**|
|---|---|---|
|**46,681**||**20,258**|
CCXX R6 accounts (SS)
30/10/2022
6
## **od**
|**od**||
|---|---|
|**Restricted funds**
**to nearest £**
**17,066**
**-**
**-**
**17,066**
OK
**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**|
||**-**|
||**-**|
||**-**|
||**-**|
||OK|
||**Endowment**
**funds**
**to nearest £**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|**Current value**
**(optional)**|
|---|---|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Current value**
**(optional)**|
|---|---|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
**Amount due When due (optional) (optional) - -** 7
CCXX R7 accounts (SS)
30/10/2022
|**-**
**-**
**-**
Name
**Wells**
**tchell**||
|---|---|
|||
|||
||Date of approval|
||**30-Oct-21**|
||**30-Oct-21**|
CCXX R8 accounts (SS)
30/10/2022
8
Independent examinerfs report to the trustees of Elmbrldge Can Charity
Number 1180489, 18 Hare Lane, Claygate, KTIO 9BS.
I report to the trustees on my examination of the accounts of the Elmbridge Can Charity
number 1180489 for the year ended 31 December 2021.
Responsibilities and basis of report
As the charity trustees of the Charity you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 20111'the ACV).
I report in respect of my examination of the Charivs accounts carried out under sertion
145 of the 2011 Att and in carrying out my examination I have followed all the applicable
Directions given by the Charity Commission undeT section 145(5)(b) of the Act.
Independent examinerfs statement
I have completed my examination. I confirm that no material matters have come to my
attention in connection with the examination giving me cause to believe that in any material
respett:
l. accounting records were not kept in respect of the Charity as required by section 130 of
the Act. or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in this report in order to enable a proper
understanding of the accounts to be reached.
Signed..
Name:
rbara Gaion
Address: 20 Oak Road, l13BA Cobham, Surrey
Date: 15 October 2022