## **Trustees’ Annual Report for the period**
**From 1[st] January 2020 To 31[st] December 2020 Charity name: Elmbridge CAN Charity registration number: 1180489**
## **Objectives and Activities**
**----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 The objects of the CIO are:
purposes of the charity
as set out in its 1. The prevention or the relief of
governing document hardship for the public benefit
among refugees , asylum
seekers and their dependants
(the ‘Beneficiaries’) living in
Surrey, in particular, but not
limited to, the Borough of
Elmbridge, through
(a) Promoting the inclusion,
integration and welfare of
refugees and asylum
seekers by encouraging a
public commitment to
becoming a place of
welcome , acceptance and
safety
(b) The provision of grants and
material donations provided
to the Beneficiaries and/or
other charities or
organisations working to
improve their conditions of
life
(c) The provision of
resettlement support
services including activities
that facilitate the cultural,
social and economic
integration of the
Beneficiaries.
2. The relief of hardship or
distress among unaccompanied
asylum-seeking children and
young refugees (under 25)
living in Surrey through the
provision of grants to enable
them to participate in extra-
**----- End of picture text -----**
**----- Start of picture text -----**
curricular activities that build
self-confidence, combat social
isolation and improve their
conditions of life.
3. To advance the education of the
public in general about the
issues relating to refugees,
asylum seekers and their
dependants.
Summary of the main Para 1.17 and Inevitably, our ability to meet the
1.19
activities in relation to requirements of the Charity's Objects
those purposes for the through activities, projects and
public benefit, in services was reduced by the
particular, the activities, constraints imposed by the COVID 19
projects or services pandemic in 2020. We continued to
identified in the support the Home Office, Elmbridge
accounts. Borough Council and the UNHCR in
the re-settlement of four families
arriving in Elmbridge under the
auspices of the SVPRS, making use of
digital technology wherever possible,
for example in English language
tuition and the support of children's
homework. This entailed ensuring that
all families possessed computers and
WiFi access, and by doing what we
could to promote computer literacy.
The charity also supported a number
of refugee families arriving
independently in a variety of ways,
including assistance in registering
with medical services and schools,
and helping with advice on asylum
applications and benefit claiming.
Statement confirming Para 1.18 The Trustees have had regard to the
whether the trustees guidance issues by the Charity
have had regard to the Commission on public benefit.
guidance issued by the
Charity Commission on
public benefit
**----- End of picture text -----**
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment
N/A Para 1.38 Contribution made by volunteers N/A Other
## **Achievements and Performance**
**----- Start of picture text -----**
SORP reference
Within the constraints imposed by the
COVID19 pandemic throughout 2020
to varying extents, the Charity has
Summary of the main worked to enable those we support to
Para 1.20
achievements of the move towards living more
charity, identifying the independent lives through promoting
difference the charity’s trust, English language skills and
work has made to the encouraging participation in events
circumstances of its and activities, ultimately, we hope, to
beneficiaries and any help them 'feel more like themselves'.
wider benefits to society Despite a relative lack of face-to-face
as a whole. contact with members of the families
supported Elmbridge CAN volunteers
have continued to derive satisfaction
through experiencing a strong sense
of shared humanity.
Unfortunately, due to the pandemic
the Charity was unable to hold face-
to-face meetings with a range of local
organisations as had been the case in
the previous year. However, some
virtual meetings, and exchanges of
correspondence, enabled the Charity
to go some way in generating
understanding and awareness within
the community of the challenges
faced by our families and the courage
and fortitude they have shown in
dealing with these.
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
N/A Achievements against Para 1.41 objectives set N/A Performance of
**----- Start of picture text -----**
fundraising activities Para 1.41
against objectives set
N/A
Investment performance Para 1.41
against objectives
N/A
Other
**----- End of picture text -----**
## **Financial Review**
**----- Start of picture text -----**
Review of the charity’s Para 1.21 The Charity had cash in bank and in
financial position at the hand of £20,258 at the year end
end of the period which was more than adequate to
meet its funding needs.
Statement explaining the Para 1.22 No further reserves are held
policy for holding
reserves stating why
they are held
Amount of reserves held Para 1.22 £0
Reasons for holding zero Para 1.22 The funding and small grants
reserves provided by the Charity are made
with reference to the cash available,
so no reserves are required.
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 The Charity is a going concern
uncertainties about the
charity continuing as a
going concern
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
N/A
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
N/A
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
N/A
A description of the Para 1.46
**----- End of picture text -----**
principal risks facing the
charity
NIA
Other
## **Structure, Governance and Management**
**----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 The constitution is of a Charitable
document Incorporate Organisation whose only
(trust deed, royal voting members are its Charity
charter) Trustees
How is the charity Para 1.25 Constituted as a Charitable
constituted? Incorporate Organisation whose only
(e.g unincorporated voting members are its Charity
association, CIO) Trustees
Trustee selection Para 1.25 Every trustee is appointed by a
methods including resolution passed at a properly
details of any convened meeting of the charity
constitutional provisions trustees. The trustees will have
e.g. election to post or regard to the skills, knowledge and
name of any person or experience needed for the effective
body entitled to appoint administration of the CIO.
one or more trustees
**----- End of picture text -----**
**----- Start of picture text -----**
Additional information (optional)
You may choose to include further statements where relevant about:
N/A
Policies and procedures
adopted for the Para 1.51
induction and training of
trustees
N/A
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
N/A
Relationship with any Para 1.51
related parties
N/A
Other
**----- End of picture text -----**
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name Elmbridge CAN
Other name the charity
uses
Registered charity 1180489
number
**----- End of picture text -----**
**----- Start of picture text -----**
Charity’s principal 18 Hare Lane
address Claygate
Esher
KT10 9BS
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Steve Wells Chair
2 Jeannie Tweedie Director
3 Sam Underwood
4 Melissa Day
5 Phil Mitchell Treasurer Appointed: Nov 2021
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name** N/A
Name of trustees holding title to property belonging to the charity
**----- Start of picture text -----**
Trustee name Dates acted if not for
whole year
N/A
**----- End of picture text -----**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser** N/A
## **Name of chief executive or names of senior staff members (Optional information)**
N/A
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
N/A
## **Other optional information**
N/A
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Phil Mitchell **Full name(s)** Steve Wells **Position (eg** Chair Treasurer & Trustee **Secretary, Chair, etc) Date** 21 December 2021
**----- Start of picture text -----**
Charity Name No (if any)
Elmbridge CAN 1180489
Receipts and payments accounts CC16a
For the period Period start date To Period end date
from Jan 1, 20 Dec 31, 20
Section A Receipts and payments
Unrestricted Restricted Endowment
funds funds funds Total funds Last 12 mth period
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Specific Donations - 350 - 350 875
General Donations 7,555 - 7,555 11,478
Grants 18,500 - 18,500 8,400
Sundry Income - - 25
Gift Aid 1,062 - 1,062 851
- - - -
- - - -
- - - -
Sub total (Gross income for AR) 27,117 350 - 27,467 21,629
A2 Asset and investment sales,
(see table).
- - -
- - - -
Sub total [ - ] - - -
Total receipts 27,117 350 - 27,467 21,629
A3 Payments
Family Resettlement 7,763 350 - 8,113 2,634
Young Person's Activities 235 - 235 4,750
Grants (Refugees/Asylum Seekers) 6,030 - 6,030 4,346
Specific Projects (ESOL etc) 5,306 - 5,306 4,375
Events, Translation 557 - 557 652
Core Costs 1,146 - 1,146 1,513
- - - -
- - - -
- - - -
Sub total 20,802 585 - 21,387 18,270
A4 Asset and investment
purchases, (see table)
- - -
- - - -
Sub total - - - -
Total payments 20,802 585 - 21,387 18,270
Net of receipts/(payments) 6,315 - 235 - 6,080 3,359
A5 Transfers between funds - - - -
A6 Cash funds last year end 13,053 1,125 - 14,178 10,820
Cash funds this year end 19,368 890 - 20,258 14,178
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period**
**----- Start of picture text -----**
Unrestricted Restricted
Categories Details funds funds
to nearest £ to nearest £
B1 Cash funds Cash at Bank (Triodos) 20,128 890 13,671
Petty Cash 130 - 508
- -
Total cash funds 20,258 890 14,179
(agree balances with receipts and payments
account(s)) OK
Unrestricted Restricted
funds funds
Details to nearest £ to nearest £
B2 Other monetary assets -
- -
Details Fund to which asset belongs Cost (optional)
B3 Investment assets -
-
Details Fund to which asset belongs Cost (optional)
B4 Assets retained for the -
charity’s own use -
-
Fund to which Amount due
Details liability relates (optional)
B5 Liabilities -
-
Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval
Steve Wells 21st Dec 2021
Philip Mitchell 20th Dec 2021
**----- End of picture text -----**
Independent examlnerfs report to the trustees of Elmbridge Can Charfty
Number 1180489. 18 Hare Lane, Claygate. KTIO 9BS.
I report to the trustees on my emamination of the accounts ofthe Elmbridge Can Charity
number 1180489 for the year ended 31 December 2020.
Responsibilities and basls of report
As the charity trustees of the Charity you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Att 20111.the ACYI.
I report in respett of my examination of the Charity's accounts carried out under section
145 of the 2011 Act and in carrying out my examination I have followed all the applicable
Directions given by the Charity Commission under section 145{51{bl of the Act.
Independent examinerfs statement
I have completed my examination. I confirm that no material matters have come to my
attention in connertion with the examination giving me cause to believe that in any material
respect..
l. accounting records were not kept in respert of the Charity as required by section 130 of
the Act.. or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connettion with the
examination to which attention should be drawn in this report in order to enable a proper
understanding of the accounts to be reached.
signed..
Name.. Barbara Gaion
Addre55'. 20 Oak Road, lI38A Cobham, Surrey
Date.. 7th December 2021