2021-07-31-accounts - Society For The Study Of Sound And Music In Games

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01 / 08 / 2020 Day Month Year

31 / 07 / 2021 Day Month Year

Trustees' Annual Report for the period

From

Section A Reference and administration details

Charity name Society for the Study of Sound and Music in Games Other names charity is known by SSSMG Registered charity number (if any) 1180483 Charity's principal address SSSMG, UNIVERSITY OF CHICHESTER BOGNOR REGIS CAMPUS, UPPER BOGNOR ROAD BOGNOR REGIS Postcode PO21 1HR

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Dr MARK SWEENEY	Executive Director	Founder & Board
Prof STEPHEN JOHN XAVIER BAYSTED	Editor-in-chief	Board
Dr TIMOTHY RICHARD DAVID SUMMERS	Associate Editor	Board
Dr MICHAEL LEE AUSTIN	Secretary	Board
Dr ELIZABETH JESSYN MEDINA- GRAY	Associate Editor	Board

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Dr MARK SWEENEY

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

How the charity is constituted

CIO

(eg. trust, association, company)

Trustee selection methods

Elected by board

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To build an extensive and diverse body of knowledge for the advancement of the understanding of, and education in, music and sound in games, for the public benefit; in particular, but not exclusively, by the dissemination of the latest scholarly research.

TAR

March 2012

Summary of the main Our main activity is the development and launch of a new scholarly activities undertaken for the journal (Journal of Sound and Music in Games) in partnership with the public benefit in relation to University of California Press; we completed our first volume in 2020. these objects (include within Other activities focus on engaging the community and facilitating this section the statutory collaboration via our website, which provides networking, event declaration that trustees have information and bibliographic information for members. had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

The main achievements and activities this financial year include Summary of the main completing the first volume of the Journal of Sound and Music in Games , achievements of the charity which is owned by the Society and published under contract with the during the year University of California Press (UCP). The agreement with UCP will provide the Society with a royalty revenue stream (to be paid each year in arrears, starting 2021 for the 2020 volume) with which we will cover operating expenses and fund further activities in the future in line with our charitable goals. The 2021 royalty payment for the 2020 volume year was delayed and actually paid in Sept 2021, and therefore will fall into our next reporting period. The journal has continued to publish consistent issues and is performing well, despite Covid-related challenges to authors impacting research submissions. We completed setup of our bank account and accounting software, and received compensation from our bank due to delays. This compensation was used to offset the outstanding unenforceable loan to Mark Sweeney. Section E Financial review As part of our Financial Management Policy, we have agreed to establish Brief statement of the a small reserve as soon as we begin to generate income. charity’s policy on reserves The Director, Mark Sweeney, has paid for the initial start-up costs to establish the Society as a charity and to setup and maintain the website. Details of any funds materially The Trustees have agreed to refund these costs as and when the Society in deficit is in a position to do so, but it is clear that it is effectively an unenforceable loan with no interest or expiry date.

TAR

March 2012

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);

Our accounts show the addition of the annual maintenance costs for the website, which have been paid directly by Mark Sweeney for the last time. Direct debits from the Society account and new hosting accounts were put in place during FY22. Next financial year we will report journal royalty payments for CY20 and CY21, both made in FY22.

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Mark Sweeney Timothy Summers Timothy Summers Full name(s)[Mark Sweeney ] Position (eg Secretary, Director Associate Editor Chair, etc)

Date 28/5/2022

TAR

March 2012

Society for the Study of Sound and Music in Games 1

Receipts and payments acco

For the period 08/01/2020 To from

Section A Receipts and payments

Unrestricted Restricted Endowment funds funds funds

to the nearest £

to the nearest £

A1 Receipts

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Royalty - - -
Banking Compensation 350 - -
- - -
- - -
- - -
- - -
- - -
- - -
350 - -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total - - -
Total receipts 350 - -
A3 Payments
Repayment on Director Loan 297 - -
Trustee Expenses: Website 53 - -
- -
- - -
- - -
- - -
- - -
- - -
- - -
Sub total 350 - -
A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 350 - -
Net of receipts/(payments) - - -
A5 Transfers between funds - - -
A6 Cash funds last year end - - -
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Cash funds this year end -

Section B Statement of assets and liabilities at the end of

			Unrestricted
Categories	Details		funds
B1 Cash funds		*Total cash funds*	to nearest £ - - -
	(agree balances with receipts and payments account(s))		OK
			Unrestricted
			funds
B2 Other monetary assets	Details		to nearest £ - - - - - -
			Fund to which
B3 Investment assets	Details		asset belongs Fund to which
B4 Assets retained for the	Details		asset belongs
charity’s own use			Fund to which
B5 Liabilities	Details Unenforceable interest-free loan to cover setup costs from Mark Sweeney (Trustee & Director)		liability relates

Signed by one or two trustees on behalf of all the trustees

Signature Print N Mark Sweeney Mark Sw Timothy Summers Timothy S	Signature Print N Mark Sweeney Mark Sw Timothy Summers Timothy S
Mark Sweeney	Mark Sw
Timothy Summers	Timothy S

180483

ounts

CC16a

07/31/2021

Total funds

Last year

to the nearest £

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- -
350 -
- -
- -
- -
- -
- -
- -
350 -
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-
- -
- -
350 -
297 -
53 -
- -
- -
- -
- -
- -
- -
- -
350 -
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-
-
- -
350 -
- -
- -
- -
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the period

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Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
Amount due When due
(optional) (optional)
973
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-
-
-
-
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Date of
Name
approval
weeney 05/28/2022
ummers 05/28/2022
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