**Trustees' Annual Report for the period** Period start date Period end date 01 10 2021 10 2022
**From**
**To** 30
## Section A Reference and administration details
**Charity name** Downham Market Arts **Other names charity is known by** Not applicable **Registered charity number (if any)** 1180470
**Charity's principal address** 16 Churchill Way, Park Lane Estate
DOWNHYAM MARKET Norfolk **Postcode PE38 9RS**
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Jacqueline D Chairperson Ongoing Trustee Board
1
Westrop
2 Christine Pyke Trustee Ongoing Trustee Board
Christopher Trustee Ongoing Trustee Board
3
Lewis
4 Gillian Trickett Trustee Ongoing Trustee Board
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year** As above
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution
- (eg. trust deed, constitution)
How the charity is Standard CIO constitution as recommended by the Charity constituted Commission (eg. trust, association, company)
Trustee selection methods
(eg. appointed by, elected by)[ Appointed by the Trustee Board after application and interview]
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
All trustees receive safeguarding training.
The charity works with a range of local organisations to provide interactive creative arts and performance activities as well as working with the local infra structure organisation that arranges and promotes arts in the Eastern region
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
The Trustees view post pandemic recovery managing it and raising sufficient funds to facilitate the programmes it runs to be the critical areas of risk Regular review of finance available and programme run are key to maintain a balance of growth and financial stability
## **Section C Objectives and activities**
March **2012**
**TAR**
2
## **Summary of the objects of the charity set out in its governing document**
Downham Market Arts Association was founded for the promotion of the arts for the public benefit in Downham Market and the surrounding area, by organising and presenting a wide range of events to facilitate artistic activity to include dance drama literature music and the visual arts
Downham Market Arts provides theatre and a range of interactive activities related to arts to the whole community of Downham Market and the surrounding area
This includes shows sourced from rural touring companies ensuring diverse performances are brought to the community and workshops related to creative arts practices for the community are delivered
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The Downham Market area does not have either a theatre or cinema provision and Downham Arts is one of few providers to deliver these activities
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
Downham Market Arts is not a grant making body nor does it have any investments
You **may choose** to include further statements, where relevant, about:
It is however volunteer led and managed and they contribute 100% of the organisations activities and co-ordinate activities provided by arts professionals and other skilled professionals who run workshops
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
Downham Arts was effectively mothballed during the period of the Covid 19 pandemic. When restrictions were lifted in March 2021 it began to organise events and started to fund raise to support its activities. The active period for the charity in 21/22 year of operation was effectively March – October 2022
During this time it re-established its presence in the town with a celebratory event i.e. celebrating the Queen’s Jubilee running a poetry workshop focusing on the Queen’s reign, specialist film festival around the theme of Halloween and a Christmas one man show celebrating Chrales Dickens Christmas Carole
A specialist workshop working with deaf children and adults was also facilitated
**Section E Financial review**
March **2012**
**TAR**
5
## **Brief statement of the charity’s policy on reserves**
The charity aims to hold 10% of its income in reserve, however, as it has no fixed costs or employment costs all it requires in reserve is to cover the cost of any cancelled shows/activities hence the small amount set aside
**Details of any funds materially in deficit**
No funds in deficit
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
Downham Arts derives its income from two principle sources, grants obtained and income generated from events including fundraising activities within the events themselves.
All money raised is directed wholly towards the creation running and evaluating of events that are run by the charity and help it fulfil its objectives
The charity has no investment policy
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)** Jacqueline D Westrop
**Full name(s)** Jacqueline D Westrop **Position (eg Secretary,** Chair **Chair, etc) Date** 30/01/2022
March **2012**
**TAR**
6
## **SIMPLE STATEMENT OF ACCOUNTS FOR**
## **DOWNHAM MARKET ARTS BETWEEN OCTOBER 2021 – OCTOBER**
## **2022 Charity number 1180470**
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Date Description Money In Money out Balance
Year Opening 2673.74
ending balance
October
2022
Grant one 500.00
Grant 2 200.00
Grant 3 250.00
Fee income 85.00
Grant 400.00
income
Fee income 140.00
Total 1575.00
income for
financial
year
Total 4248.74
income
Artist fees 250.00
Venue Hire 439.75
Sundry 61.75
expenses
Licence fees 21.75
Total 773 25 773.25
outgoings
for the
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financial
ear
Closing
balance
3475.49