## **St. Gabriel’s Parent Teacher Association** ## **Trustees Report & Accounts** **Year ending 31 August 2024** ## **Charity Number: 1180465** St Gabriel’s Parent Teacher Association 1 ## **Trustees’ Annual Report** The Trustees of St. Gabriel’s Parent Teacher Association (SGPTA) present their annual report and independently reviewed accounts for the year ending 31 August 2024. ## **Objectives and Activities** The charity exists to support and supplement St Gabriel’s school in the provision of a quality learning environment for pupils. To meet our charitable objectives the SGPTA - Undertakes a number of school-community based fundraising activities throughout the year to generate income; - Operates a second-hand uniform shop, which allows parents to recycle outgrown items of school uniform and purchase uniform at reduced prices. Profits generated from this activity contribute to the SGPTA general funds; - Through consultation with the school, uses the funds raised to provide “icing on the cake” facilities and equipment for pupils at the school; - Keeps parents informed about what the activities of the Association and how the funds are utilised; and - Aids parental and school community networking by organising social events for parents and pupils that aim to both raise funds for the SGPTA and promote a harmonious school environment. The Trustees confirm that the SGPTA is run in accordance with the charitable objectives of the Association and Charity Commission guidance on public benefit. ## **Achievements and Performance** The SGPTA conducted the following events and activities to raise funds and support its aims: - Opened the second-hand uniform shop on two afternoons a week during term time; - Hosted an annual Fireworks and Bonfire night for the benefit of both the St Gabriels’ community, family & friends; - Hosted two quiz nights; - Supported a junior school disco to raise funds for Comic Relief; - Facilitated the collection of unwanted clothes and textiles for “Bags 2 School”; - Organised an Easter Egg Hunt for the nursery and junior school community; - Provided catering for an external football tournament held on school grounds - Encouraged parents to join Easy Fundraising and earn the Association funds from their shopping activities; and - Put on the Summer Bash. St Gabriel’s Parent Teacher Association 2 ## **Achievements and Performance (continued)** The SGPTA was unfortunately not the recipient of any donations from Vodafone’s matched funding initiative this year but is working to regain this facility for next year. The SGPTA approved the use of funds by St Gabriel’s school to purchase: - Y6 leavers books - A1 printer for the art department - Test kiln for the art department - Additional car and equipment for the Greenpower Racing Club - Books for the classics book club - Business books for senior school and 6[th] form - Books and word games for Senior school book club - Spikeball set for Junior school - Yoga mats and bolsters for the Yoga club - Additional band member for the big bash ## **Use of Volunteers** The SGPTA relies on the use of volunteers to run its events. Each event is assigned a project manager/event host who is responsible for the organisation of the event and the smooth running on the day. The project manager/event host will then request any additional volunteers as required for the event. The project manager/event host will ensure that the correct training / certification is in place for themselves or any volunteers such as: child protection and food preparation. ## **Financial Review** The SGPTA financial year runs to the 31[st of] August 2024. The independently inspected accounts are appended to this report. Total income received for the year was £28,521. Our total expenditure was £28,610, giving rise to a net deficit of £89. Our Net Assets on 31[st] August 2024 were £26,756.61 comprising predominately cash at bank. None of our funds are restricted. The SGPTA has no ongoing liabilities requiring significant reserves outside of incidental operating expenses that will be drawn from operating income. Grants of £13,429 for the purchase of equipment and refurbishment of the school were made during the school year. This report is prepared on the assumption that the SGPTA is a going concern. ## **Reserves** The SGPTA does not hold any reserves. The SGPTA has no ongoing liabilities requiring significant reserves outside of incidental operating expenses that would be drawn down from operating income. St Gabriel’s Parent Teacher Association 3 ## **Structure, Governance and Management** The St. Gabriel’s Parent Teacher Association is governed by a written constitution which is lodged with the Charity Commission and available for inspection on request to the Committee. St. Gabriel’s Parent Teacher Association is an unincorporated charitable association for parents and guardians of pupils at both the Junior and Senior Schools of St Gabriel’s School and Sandleford Nursery. The SGPTA was registered as a Charity on 29th October 2018. The SGPTA Annual General Meeting is held in the Autumn Term each year where the Trustees report on the activities in the preceding year and the Association’s financial status. The meeting is publicly advertised to the parent body 28 days prior to its occurrence. The general members vote at the meeting to elect new committee members/trustees, with trustees normally serving for a three-year term. The committee members/trustees hold at least one and generally two meetings per academic term (including the AGM). Attendance of the general membership of the Parents’ Association and representatives of the school management team is encouraged at these meetings. Minutes of all committee meetings are published no later than 48 hours after the meeting. ## **Administrative Information** St. Gabriel’s Parent Teacher Association. Registered Charity Number 1180465. The Charity’s principal address is 65 Fifth Road, Newbury, Berks, RG14 6DT. The Charities Executive Body for the period 2023 / 2024 consists of: |Chair|Chris Jones|Appointed 2 December 2020| |---|---|---| |Secretary|Ian Bunce|Appointed 16 May 2022| |Treasurer|Annabel Pearce|Appointed 13 September 2022| |||Resigned 23 January 2024| |Treasurer|Carole Marsh|Appointed 23 January 2024| St Gabriel’s Parent Teacher Association 4 Profit and Loss St Gabriels PTA- Registered Charity 1180465 For the year ended 31 August 2024 Turnover Ba¢2Schllol aThKlftli￿I￿.5hoP1ct0Urtt 51.70 3825 215 FIiEwoth5Ni¥htlntomp 6.139.76 I.0￿ rlnCufiw.G•n￿*kPrA 3.1$6.$2 Sa￿l.DOn&t￿dStQ￿kIl￿rnS sa￿5.1￿¥￿￿￿krtt￿S(hats1b4S5j SummeiBa5h 504700 S20.99 C05tolSales ComicRokntlDiS¢oEMPEn5E5 C￿￿Of&Do￿SSol￿.$hQP 661.17 75198 29181 FIiEwothsNi8h¢Exwna PicnKeoAqsÈxponsts 1.426 iiNightExpefi5e5 5ufflm￿BaShEx￿se5 13.7JS.Jl ¢m55 Profit 14,731. Administrative Costs Audit&Accountaniy(ee5 Caid F￿.sh￿trIn￿(DUftS Caid FeeStsE￿￿lPTA 7084J LIM29.12 ratntr41Expens GeTrtrialExPthSts-5h IT5oltwi*Eandlon5umib1¢5 74.&4 7D1&￿MinIslr￿1l¥I¢0rt1 14*24.18 Prffft￿¢Lv55 ￿￿b￿*FTA.￿￿edÈh￿ty11￿￿S 12Wkn14 P4ylqli St Gabriel's Parent Teacher Association •12 Ill4 ¢>ppr3ting Profit Profiton Ordinaryktivities BdoreTaxatlon ProfitafterTaxatlon 189MI Lv55 st￿￿rId5pTA.R￿￿￿ChwIl￿ UMrtt2D24 Ply2￿2 St Gabriel's Parent Teacher Association 12 11.2 Balance Sheet St Gabrie15 PTA- Registered Charity 1180465 Ls at 31 August 2024 C￿￿t￿lAssets 2ThdHandSh &442.98 l.Y144 17,544.41 27,51&¥3 TotalC35hatbaThkindlnhind 5tock-IIEwhat51b)g51orshop 96922 24A¥&05 Creditors'.amountsfalll duewlthinyne ear 1.74144 TokalCrtdkor&anKwJntsfallknidwwlthlnon•wr 1,741.44 MEtc￿rrentA55ets{LIablli￿eSj 20.75G.GI TotalAssets lessCurr*nt Liabilities 26,756.Si NttA55ets IC756.61 ital4nd Reserves ket4irt*dEi¢ni 2W21 r¢t4lCawMtala￿ Re5VbT5 25.7S&61 te5hEot 515I)dilsPTA.RWwodChwII￿465 St Gabriel's Parent Teacher Association ## **Report into the independent review of the St Gabriel’s Parent Teacher Associa:on accounts for 2023/24** St Gabriel’s Parent Teacher Association 8 ## **Declarations** The St. Gabriel’s Parent Teacher Association Trustees declare that they have approved The Trustees’ Report above. Signed on behalf of the Charity’s trustees Chris Jones Chair. - 7[th] January 2024 St Gabriel’s Parent Teacher Association 9