## **St. Gabriel’s Parent Teacher Association** ## **Trustees Report & Accounts** **Year ending 31 August 2023** ## **Charity Number: 1180465** St Gabriel’s Parent Teacher Association 1 ## **Trustees’ Annual Report** The Trustees of St. Gabriel’s Parent Teacher Association (SGPTA) present their annual report and independently reviewed accounts for the year ending 31 August 2023. ## **Objectives and Activities** The charity exists to support and supplement St Gabriel’s school in the provision of a quality learning environment for pupils. To meet our charitable objectives the SGPTA - Undertakes a number of school-community based fundraising activities throughout the year to generate income; - Operates a second-hand uniform shop, which allows parents to recycle outgrown items of school uniform and purchase uniform at reduced prices. Profits generated from this activity contribute to the SGPTA general funds; - Through consultation with the school, uses the funds raised to provide “icing on the cake” facilities and equipment for pupils at the school; - Keeps parents informed about what the activities of the Association and how the funds are utilised; and - Aids parental and school community networking by organising social events for parents and pupils that aim to both raise funds for the SGPTA and promote a harmonious school environment. The Trustees confirm that the SGPTA is run in accordance with the charitable objectives of the Association and Charity Commission guidance on public benefit. ## **Achievements and Performance** The SGPTA conducted the following events and activities to raise funds and support its aims: - Opened the second-hand uniform shop on two afternoons a week during term time; - Hosted an annual Fireworks and Bonfire night for the benefit of both the St Gabriels’ community, family & friends; - Organised a Christmas fair at St Gabriel’s School for admission by the general public; - Facilitated an Art project for the children of the junior school; - Hosted two quiz nights; - Facilitated the collection of unwanted clothes and textiles for “Bags 2 School”; - Organised an Easter Egg Hunt for the nursery and junior school community - Started the 200 Club; - Encouraged parents to join Easy Fundraising and earn the Association funds from their shopping activities; and - Put on the Summer Bash. St Gabriel’s Parent Teacher Association 2 ## **Achievements and Performance (continued)** The SGPTA was unfortunately not the recipient of any donations from Vodafone’s matched funding initiative this year but is working to regain this facility for next year. The SGPTA approved the use of funds by St Gabriel’s school to: - Paid for Y6 leavers books - Donation of £3000 towards costumes for the school play - Nursery school play equipment - Books throughout the school - Junior school indoor games - Supplementary percussion instruments - Choir Folders - Embroidery sewing machine ## **Use of Volunteers** The SGPTA relies on the use of volunteers to run its events. Each event is assigned a project manager/event host who is responsible for the organisation of the event and the smooth running on the day. The project manager/event host will then request any additional volunteers as required for the event. The project manager/event host will ensure that the correct training / certification is in place for themselves or any volunteers such as: child protection and food preparation. ## **Financial Review** The SGPTA financial year runs to the 31[st] August. The independently inspected accounts are appended to this report. Total income received for the year was £26.213. Our total expenditure was £24,792, giving rise to a net surplus of £1,501. Our Net Assets at 31[st] August 2023 were £27,692 comprising predominately cash at bank. None of our funds are restricted. The SGPTA has no ongoing liabilities requiring significant reserves outside of incidental operating expenses that will be drawn from operating income. Grants of £9,719 for the purchase of equipment and refurbishment of the school were made during the school year. This report is prepared on the assumption that the SGPTA is a going concern. ## **Reserves** The SGPTA does not hold any reserves. The SGPTA has no ongoing liabilities requiring significant reserves outside of incidental operating expenses that would be drawn down from operating income. St Gabriel’s Parent Teacher Association 3 ## **Structure, Governance and Management** The St. Gabriel’s Parent Teacher Association is governed by a written constitution which is lodged with the Charity Commission and available for inspection on request to the Committee. St. Gabriel’s Parent Teacher Association is an unincorporated charitable association for parents and guardians of pupils at both the Junior and Senior Schools of St Gabriel’s School and Sandleford Nursery. The SGPTA was registered as a Charity on 29th October 2018. The SGPTA Annual General Meeting is held in the Autumn Term each year where the Trustees report on the activities in the preceding year and the Association’s financial status. The meeting is publicly advertised to the parent body 28 days prior to its occurrence. The general members vote at the meeting to elect new committee members/trustees, with trustees normally serving for a three-year term. The committee members/trustees hold at least one and generally two meetings per academic term (including the AGM). Attendance of the general membership of the Parents’ Association and representatives of the school management team is encouraged at these meetings. Minutes of all committee meetings are published no later than 48 hours after the meeting. ## **Administrative Information** St. Gabriel’s Parent Teacher Association. Registered Charity Number 1180465. The Charity’s principal address is 65 Fifth Road, Newbury, Berks, RG14 6DT. The Charities Executive Body for the period 2022 / 2023 consists of: |Chair|Chris Jones|Appointed 2 December| |---|---|---| |||2020| |Secretary|Ian Bunce|Appointed 16 May 2022| |Treasurer|Alison Thorne|Appointed 23 September| |||2018| St Gabriel’s Parent Teacher Association 4 Balance Sheet St Gabriels PTA- Registered Charity 1180465 As at 31 August 2023 3IAVG2023 Current Assets Cash aibankand in hand 2nd H3nd Shop CASH 7.346.99 9(6.05 PTAAllo(ated Funds 2.099.45 StGabriel's PTA MainAtCOunt 18225 82 Totalcashatbank and in hand 28.581.3l Accounts Receivable 226.40 Totsl CurrentA55ets 2￿￿7.71 Creditor5.' amount5 fallin Incorne In Advan( due within one ear l.L15.00 Total Creditors.. amountslallingduewithinotheyear 1.115.00 Net Current A55et5 (Liabilities) 27.692.7l Total Assets less Current Liabilities 27,692.7L Creditors.. amounts fallin Uncleafed Cheques Toral Creditors.. amouhtsfallingdueaftw more thanone year due after more than one ear 846_50 816.50 Net Assets 2Q846.2L ital and Reserve5 Cu¢rentYeai Earnifigs Retained Earnin8& Totèl Capital and Reserve5 1.421.18 25.425.03 26.846.21 St Gabriel's Parent Teacher Association Profit and Loss St Gabriels PTA- Registered Charity 1180465 For the year ended 31 August 2023 InClub IrKome 617427 2,69535 60AXJ Easy FundTri%Th8 mmer8a5h 4132 4,453.IY* Othtrln¢on*. Get￿￿pTA Ban& interest PTA 1171 Totsllncrrfn• 1r0mckntab￿￿￿VIthS 14.441.74 diturt on RaI￿n Funds EastÈr Egg HuntENpnsÈs ArewuksNight&per LzN￿ht Expenses mmef 8a5hENpen5es 16735 61233 3￿99.02 TOtslLwwthj￿ A*51￿F￿ 9*01.03 Administrative Costs GErberJl Experne5 Stripp Fee5 la9.￿} Totsllthinistsati¥eCosts Donationsto St Gabrfeis School th)nati(￿S to St Gabrie& khth)I 9,71942 TOts1DDNti￿￿1D StGabri•15SchDc4 9.719A2 Exctsslshortfall for Genèral PTA Income 2nd Hand Sh Sales- tknnated stock items 929D50 $al￿- NEwstockiterrtslhatsibapl Bank Interest-ShopaccouTht TotsllrKrrfne Znd Handshop 2￿35￿1 39.19 11.764.69 Ex nditure 2nd Hand Sho General EyperE5e5- Shop 2J97.fL) Profrt Share Expenses 2.723. TotslLKpendibJre 2nd Hand ShDP 5J46.70 Excesslshortfall for 2nd Hand Shop 6J1739 Gross Profit St Gabriel's Parent Teacher Association ## **Report into the independent review of the St Gabriel’s Parent Teacher Associa:on accounts for 2022/23** ## **Procedure** I have examined the informa0on providing to me. This included: - Bank statements for three bank accounts - Full details of income and expenditure ## **Findings** The records kept are in good order. There are no unusual transac0ons, with all income and expenditure being in line with the associa0ons’ purpose. The current controls within the associa0on appear to be appropriate for the size and complexity of the organisa0on. ## **Conclusion** period from 1 September 2022 to 31 August 2023. Kayleigh Dibble – Finance Director 12th April 2024 4 Oakridge Wash Water Newbury RG20 0LE St Gabriel’s Parent Teacher Association 7 ## **Declarations** The St. Gabriel’s Parent Teacher Association Trustees declare that they have approved The Trustees’ Report above. Signed on behalf of the Charity’s trustees Chris Jones Chair. 3[rd] June 2024 St Gabriel’s Parent Teacher Association 8 ## **St. Gabriel’s Parent Teacher Association** **Trustees Report & Accounts** **Year ending 31 August 2023** ## **Charity Number: 1180465** St Gabriel’s Parent Teacher Association 1 ## **Trustees’ Annual Report** The Trustees of St. Gabriel’s Parent Teacher Association (SGPTA) present their annual report and independently reviewed accounts for the year ending 31 August 2023. ## **Objectives and Activities** The charity exists to support and supplement St Gabriel’s school in the provision of a quality learning environment for pupils. To meet our charitable objectives the SGPTA - Undertakes a number of school-community based fundraising activities throughout the year to generate income; - Operates a second-hand uniform shop, which allows parents to recycle outgrown items of school uniform and purchase uniform at reduced prices. Profits generated from this activity contribute to the SGPTA general funds; - Through consultation with the school, uses the funds raised to provide “icing on the cake” facilities and equipment for pupils at the school; - Keeps parents informed about what the activities of the Association and how the funds are utilised; and - Aids parental and school community networking by organising social events for parents and pupils that aim to both raise funds for the SGPTA and promote a harmonious school environment. The Trustees confirm that the SGPTA is run in accordance with the charitable objectives of the Association and Charity Commission guidance on public benefit. ## **Achievements and Performance** The SGPTA conducted the following events and activities to raise funds and support its aims: - Opened the second-hand uniform shop on two afternoons a week during term time; - Hosted an annual Fireworks and Bonfire night for the benefit of both the St Gabriels’ community, family & friends; - Organised a Christmas fair at St Gabriel’s School for admission by the general public; - Facilitated an Art project for the children of the junior school; - Hosted two quiz nights; - Facilitated the collection of unwanted clothes and textiles for “Bags 2 School”; - Organised an Easter Egg Hunt for the nursery and junior school community - Started the 200 Club; - Encouraged parents to join Easy Fundraising and earn the Association funds from their shopping activities; and - Put on the Summer Bash. St Gabriel’s Parent Teacher Association 2 ## **Achievements and Performance (continued)** The SGPTA was unfortunately not the recipient of any donations from Vodafone’s matched funding initiative this year but is working to regain this facility for next year. The SGPTA approved the use of funds by St Gabriel’s school to: - Paid for Y6 leavers books - Donation of £3000 towards costumes for the school play - Nursery school play equipment - Books throughout the school - Junior school indoor games - Supplementary percussion instruments - Choir Folders - Embroidery sewing machine ## **Use of Volunteers** The SGPTA relies on the use of volunteers to run its events. Each event is assigned a project manager/event host who is responsible for the organisation of the event and the smooth running on the day. The project manager/event host will then request any additional volunteers as required for the event. The project manager/event host will ensure that the correct training / certification is in place for themselves or any volunteers such as: child protection and food preparation. ## **Financial Review** The SGPTA financial year runs to the 31[st] August. The independently inspected accounts are appended to this report. Total income received for the year was £26.213. Our total expenditure was £24,792, giving rise to a net surplus of £1,501. Our Net Assets at 31[st] August 2023 were £27,692 comprising predominately cash at bank. None of our funds are restricted. The SGPTA has no ongoing liabilities requiring significant reserves outside of incidental operating expenses that will be drawn from operating income. Grants of £9,719 for the purchase of equipment and refurbishment of the school were made during the school year. This report is prepared on the assumption that the SGPTA is a going concern. ## **Reserves** The SGPTA does not hold any reserves. The SGPTA has no ongoing liabilities requiring significant reserves outside of incidental operating expenses that would be drawn down from operating income. St Gabriel’s Parent Teacher Association 3 ## **Structure, Governance and Management** The St. Gabriel’s Parent Teacher Association is governed by a written constitution which is lodged with the Charity Commission and available for inspection on request to the Committee. St. Gabriel’s Parent Teacher Association is an unincorporated charitable association for parents and guardians of pupils at both the Junior and Senior Schools of St Gabriel’s School and Sandleford Nursery. The SGPTA was registered as a Charity on 29th October 2018. The SGPTA Annual General Meeting is held in the Autumn Term each year where the Trustees report on the activities in the preceding year and the Association’s financial status. The meeting is publicly advertised to the parent body 28 days prior to its occurrence. The general members vote at the meeting to elect new committee members/trustees, with trustees normally serving for a three-year term. The committee members/trustees hold at least one and generally two meetings per academic term (including the AGM). Attendance of the general membership of the Parents’ Association and representatives of the school management team is encouraged at these meetings. Minutes of all committee meetings are published no later than 48 hours after the meeting. ## **Administrative Information** St. Gabriel’s Parent Teacher Association. Registered Charity Number 1180465. The Charity’s principal address is 65 Fifth Road, Newbury, Berks, RG14 6DT. The Charities Executive Body for the period 2022 / 2023 consists of: |Chair|Chris Jones|Appointed 2 December| |---|---|---| |||2020| |Secretary|Ian Bunce|Appointed 16 May 2022| |Treasurer|Alison Thorne|Appointed 23 September| |||2018| St Gabriel’s Parent Teacher Association 4 Balance Sheet St Gabriels PTA- Registered Charity 1180465 As at 31 August 2023 3IAVG2023 Current Assets Cash ai bank and in hand 2nd H3nd Shop CASH 7.346 99 909.05 PTAAllo(ated Funds 2.0￿.45 StGabriel's PTA MainAttOunt IB225 82 Totalcashatbank and in hand 28.581.3l kcounis Receivable 226.40 Totsl CurrentA55ets 2￿￿7.71 Creditor5.' amount5 fallin InLume In AJvJnLe due within one ear l.Ll5. Total Creditors.. amountslallin8duewithinothèyear 1.115.00 Net Current A55et5 ILiabilrties1 27.692.7l Total Assets less Current Liabilities 27,692.71 Creditors.. amounts fallin due after more than one ear UnLleafed Cheques Toral Creditors.. amouhtsfallingdueaftw more thanone year 846.$0 846.50 Net Assets 2Q846.2L ital and Reserve5 Current Yeai Eornin 1.421.18 Retained Earnin8& Totèl Capital and Reserve5 25.425.03 2Q846.21 st Gabriel's Parent Teacher Association Profit and Loss St Gabriels PTA- Registered Charity 1180465 For the year ended 31 August 2023 Incorne from CharitableActiwtes Firework5 t4ighE Incom 6I7427 2,69535 Bag2 Sckn 2WClublrKome Easy Fund￿%￿¥ mrnerea5h 4132 4,453.IY* Icrt). Othwln¢ofi*. Get￿￿pTA Bankinterest PTA 1171 Totsllncom• Iramcharitab￿k￿Y1th5 14.448.74 diturt on Raisin Funds EaStÉrE￿ HuntENprtsÈs ArÉwuksNight&per6e5 N￿ht Expenses Summer8a5hExpen5es 16735 61133 3￿9￿A)2 9*01.03 Administrnti¥e Costs GEneral ExPe￿e5 Stripe Fee5 TotsllthirHstrati¥etosts Donationsto St Gabriels School tknnations to StGabrie& khcry)I 9,719A2 TotslDDnation5 to StGabri•155chDc4 9.719A2 Ex£*sslShortfall for Genèral PTA (S.1￿61 Income 2nd Hand Sh SalÈs- tk)natÈd stock items 929DSO Sales- m￿s1OCkiteM$IhatsIb1$& Bank Interest-shopaccount TotsllrKrrfne Znd Handshop 2￿]5. 39.19 11.164.69 Ex nditure 2nd Hand Sho Gpnerèl Expen5e5- Shop Card Fee5. Shoptransacbon5 Profft Shatp Eypen5es 2J97.fL) 2.723.ts) TotslLYpenditure 2nd Hand ShDP 5J46.70 Ex£esslShortfall for 2nd Hand Shop 6J1739 Gross Profit st Gabriel's Parent Teacher Association Report into the independent review of the St Gabriel’s Parent Teacher Associaton accounts for 2022/23 Procedure I have examined the information providing to me. This included: - Bank statements for three bank accounts - Full details of income and expenditure ## Findings The records kept are in good order. There are no unusual transactions, with all income and expenditure being in line with the associations’ purpose. The current controls within the association appear to be appropriate for the size and complexity of the organisation. ## Conclusion I conclude that the accounts are a true and fair view of the associations’ finances for the period from 1 September 2022 to 31 August 2023. Kayleigh Dibble – Finance Director 12th April 2024 4 Oakridge Wash Water Newbury RG20 0LE St Gabriel’s Parent Teacher Association 7 ## **Declarations** The St. Gabriel’s Parent Teacher Association Trustees declare that they have approved The Trustees’ Report above. Signed on behalf of the Charity’s trustees Chris Jones Chair. 3[rd] June 2024 St Gabriel’s Parent Teacher Association 8 **Report into the independent review of the St Gabriel’s Parent Teacher Association accounts for 2022/23** ## **Procedure** I have examined the information providing to me. This included: - Bank statements for three bank accounts - Full details of income and expenditure ## **Findings** The records kept are in good order. There are no unusual transactions, with all income and expenditure being in line with the associations’ purpose. The current controls within the association appear to be appropriate for the size and complexity of the organisation. ## **Conclusion** I conclude that the accounts are a true and fair view of the associations’ finances for the period from 1 September 2022 to 31 August 2023. Kayleigh Dibble 12[th] April 2024 4 Oakridge Wash Water Newbury RG20 0LE