## Sutton Coldfield Christadelphian Ecclesia Trustees Annual Report For Financial Year Ending December 2022
## Section A Reference and Administration Details
Charity Name Sutton Coldfield Christadelphian Ecclesia Registered Charity Number 1180434 Charity’s Principal Address Trinity Hill, Sutton Coldfield, B72 1TA
Names of the Trustees for the year: -
J Newman (Secretary)
T D Austin
I Brown
J Greenway
R Newman
R B Newman
C Norton
J T Plumb
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## Section B Structure, Governance and Management
Type of governing document
Constitution which is our governing document including practices and procedures as well as additional provisions required by the Charity Commission. This was adopted September 2018 following a ballot of members
How the charity is constituted
Unincorporated association
Trustee selection method
Annual appointment by secret ballot of the charity members
Additional information
The trustees form an arranging committee responsible for the activities of the ecclesia. They are chosen by nomination from members of the ecclesia and are familiar with the objectives and activities of the ecclesia
## Section C Objectives and Activities
The objects of the Charity:
To advance Bible-based Christian faith to the glory of God and the honour of Jesus Christ in accordance with the Christadelphian Birmingham Amended Statement of Faith (BASF) for the benefit of the Christadelphian community and members of the public, particularly in and around Sutton Coldfield and district.
## The activities
Activities undertaken to meet the objects include but are not limited to: -
- Holding meetings, open to the public, for worship, prayer, breaking of bread by Christadelphians and Bible study and teaching.
- Engaging with the local public through personal preaching and/or by invitations to preaching / teaching meetings and/or by other means, including the provision of Sunday school and/or youth club(s) and/or other occasional activities.
- Engaging with the wider Christadelphian community and wider public through periodic donations to charitable needs, including donations for; Meal a Day, World Disasters, Samaritan Fund, Christadelphian Care Homes.
- Serving, to the extent feasible, the pastoral and other welfare needs of ecclesial members and others.
All our activities are open to all. No fee is charged, and no-one receives private benefits from the charity other than as a legitimate beneficiary. There is no public detriment in any of our activities.
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## Section D Achievements and Performance
Our ecclesia ended the year with a membership of 102 adults. The average attendance of members at services and other activities remained steady.
Our collective fellowship and preaching activities have continued to be affected by the COVD-19 pandemic. The majority of meetings and activities continue to be accessible online with some being online only and some held at our hall as well as being streamed.
Summary of regular weekly activities using our hall / online: -
- Regular meetings on Sunday, for sharing bread and wine
- Bible Study Class meets regularly on Tuesday
- Activities for young people include Sunday School, occasional Youth Circle and Discussion Classes
- We have held additional regular online meetings for members, particularly our older members who would otherwise be isolated, to stay in touch and maintain their spiritual focus, including;
- 3 times weekly fellowship sessions
- For Bible readings and discussion
- For Bible studies
Summary of one off and irregular activities held: -
- We hosted a family fraternal at Elford village hall in May
- We held a carol service in December which was advertised to the public
## Other activities: -
- We are providing support to refugees from Iran, some of whom are now members and others are attending our services
- We hold regular collections of food and other essential items for donation to our members and a local public food bank
- We have encouraged Bible reading by regular distribution of leaflets and newspaper adverts entitled ‘Grab Your Bible’. An offer of a free Bible reading course is included.
## Section E Financial Review
The cash movements and balances are summarised in the receipts and payments accounts and statement of balances below. In addition, details are given of the financial support given to good causes, both by specific donations to restricted funds and as grants from the unrestricted General Fund.
The reserves policy of the ecclesia is to hold £10000 (originally part of the General Fund balance) in an unrestricted General Reserve fund to meet any financial emergency as determined by the trustees. All funds are held in two instant access bank accounts and one 60 day notice account. The balance in these funds at the end of the year was considered sufficient to meet the ongoing expenses of the ecclesia.
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Contributions from members are made through regular monthly donations, with taxpayers encouraged to use the Gift Aid provision. Funds donated specifically for external charities or organisations are normally forwarded to the relevant body within three months of the donations being received. We do not seek to raise funds from members of the public.
Welfare financial support to our members is managed confidentially by a sub-committee based upon need on a case-by-case basis. Funds used by this sub-committee are taken from the welfare fund. Grants above a certain threshold value require the approval of the trustees (the arranging brothers). On occasion interest free welfare loans are granted which are financed from the general fund.
All financial decisions and activity is subject to the acceptance and approval of the members, normally given at a quarterly business meeting of the ecclesia.
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## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
> **Report to the trustees/** Sutton Coldfield Christadelphian Ecclesia **members of On accounts for the year** 31[st] December 2022 **Charity no** 1180434 **ended (if any)**
> **Set out on pages** Spreadsheet: ‘Crosscheck_2022 Accounts_Review_MJ_Ver05’
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2022.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Date: Signed:** 5[th] April 2023 **Name:** Mark R Jones **Relevant professional qualification(s) or body (if any): Address:** 33 Grosvenor Close Four Oaks Sutton Coldfield, West Midlands
**October 2018**
1
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). N/A
**Give here brief details of any items that the examiner wishes to disclose** .
None
**October 2018**
2
**IER**
|**Sutton Coldfield Christadelphian Ecclesia**
**Receipts and Payments Account (£)**
**Year Ended 31st December 2022**|**Sutton Coldfield Christadelphian Ecclesia**
**Receipts and Payments Account (£)**
**Year Ended 31st December 2022**|||||||||||||||**V .1**||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**Total**
**Total**
**Funds**
**2022**|||**SCCE**||||||||||||**Restricted**
**Appeal**
**Funds**|**Total**
**Funds**
**2021**|
|||**Total**
**SCCE**||||||||||||||||
|||||**Unrestricted Funds**|||**Restricted Funds**|||||||||||
|||||**General**
**Fund**|**Reserve**||**Building**|**CYC**|**Camp **|**Foodbank **|**Minibus **|**Preaching**|**Sunday**
**School**|**Welfare**|**Youth**
**Weekend**|||
|**RECEIPTS**
Weekly and other non-GA collections
Monthly contributions and one-off donations
Non gift aided collections and donations
Gift aid recovered on donations (2020/21)
Flat rental income
Insurance Settlement
Bank interest
**Total External Receipts**
Transfers into funds
**Total Receipts (Inc Transfers)**
**PAYMENTS**
Donations to beneficiaries
* Donations to other causes
Food parcels/Foodbank
Other welfare expenses
Major building work
CYC expenses
Camp expenses
Foodbank Purchases
Minibus Expenses
Preaching expenses
Sunday school expenses
Youth weekend expenses
Utilities
Repairs and maintenance
Flat Utilities
Insurance
Technology
Speakers' Expenses
Catering
Activities
Cleaning
Secretarial, Postage, Printing
Subscriptions/Magazines
Equipment
Wine
Consumables
Bank Charges
Sundries
**Total Payments to External**
Transfers out of funds
**Total Payments (Inc Transfers)**|404
25,666
1,352
14,380
2,700
17,244
145|17,285
1,260
10,312
2,700
17,244
145||11,516
290
7,409
2,700
145|||977
4
609|251
2
184|145
101|1,850
100
298|77
151
17,244|899
5
597|456
2
290|1,064
857
627|50
46
**96**|404
8,381
92
4,068
**12,945**
3,000|0
12,271
1,694
5,229
25|
||**61,892**
3,000|**48,947**||**22,061**|||**1,590**|**437**|**246**|**2,248**|**17,472**|**1,501**|**748**|**2,548**|||19,219|
||64,892|48,947||22,061|||1,590|437|246|2,248|17,472|1,501|748|2,548|96|15,945|21,174|
||5,178
18,135
144
1,797
87
2,480
7
3,224
326
2,183
1,111
2,191
1,449
927
223
397
292
385
253
163
80
68
1,350|5,178
3,050
144
1,797
87
2,480
7
3,224
326
2,183
1,111
2,191
1,449
927
223
397
292
385
253
163
80
68
1,350||3,050
2,183
1,111
2,191
1,449
927
223
397
292
385
253
163
80
68
1,350|||1,797||87|2,480|7|3,224|326|5,178
144||15,085
**15,085**|3,400
1,456
4,130
165
1,371
700
64
147
168
248
175
15
699
80
45|
||**42,423**
3,000|**27,338**
3,000|*|**14,096**
3,000|||**1,797**||**87**|**2,480**|**7**|**3,224**|**326**|**5,322**|||**12,864**
4,500|
||45,423|30,338||17,096|||1,797||87|2,480|7|3,224|326|5,322||15,085|**17,364**|
|* See next page for detail||||||||||||||||||
|**Balances**
Opening Balances 1 Jan 2021
External Receipts
Net Transfers between Funds
Less Payments to External
**Closing balances 31st Dec 2022**
Plus Unallocated Cash Received
**Closing Total Funds Balance**|57,246
61,892
0
42,423|57,246
48,947
-3,000
27,338||14,656
22,061
(3,000)
14,096|10,000
0
0
0||13,875
1,590
0
1,797|1,471
437
0
0|1,322
246
0
87|503
2,248
0
2,480|1,186
17,472
0
7|5,640
1,501
0
3,224|2,017
748
0
326|6,224
2,548
0
5,322|352
96
0
0|1
12,945
3,000
15,085|51,013
44,230
37,997|
||**76,715**
0|**75,854**||**19,621**|**10,000**||**13,668 **|**1,908 **|**1,482**|**271**|**18,651**|**3,917**|**2,439**|**3,450**|**448**|**861**|**0**
0
**0**|
||**76,715**|||||||||||||||||
|||||||||||||||||||
|**Bank Accounts as at 31st Dec 2022**
Lloyds Current
Lloyds Deposit
Shawbrook (CAF) Deposit
Cash in Hand
**Total Funds**|907
20,580
55,155
73||||||||||||||||2,595
4,568
50,022
62|
||**76,715**||||||||||||||||**57,246**|
*** Donations made to good causes**
**2022**
2021
|Year Ended 31st December 2022
**From Donations to and Collections for Appeal Funds**
IncludingGift Aid Tax Refunds & £3000 topupdonation from General Fund|**£**||**£**|
|---|---|---|---|
|Christadelpian Benevolent Fund (CBF)
Christadelphian Care Homes (CCH)
Christadelphian Auxiliary Lecturing Society (CALS)
Christadelphian Bible Mission - General Fund (CBMG)
Christadelphian Bible Mission - Welfare Fund (CBMW)
Christadelphian Isolation League
Christadelphian Meal a Day Fund (MaD)
Christadelphian Samaritan Fund
Solihull Bible Leaning Centre (SBLC)
World Disasters (DEC India and Afghanistan Appeals)
Sundries (Malawi)
Sundries (Parkinsons UK)
**Total**|**347**
**2,529**
**1,516**
**2,052**
**3,752**
**484**
**2,631**
**1,042**
**302**
**430**||509
1,187
3,359
2,988
1,874
528
3,624
1,301
413
1,335
373|
||**15,085**||17,492|
|||||
|**Grants from the General Fund**|**£**||**£**|
|**To External Organisations**
Appeal Funds Topup in lieu of collection support *
Solihull BLC Funding Support
Sutton Baptists Funding Support
CBM Covid Appeal
Burton Building Appeal
DEC Ukraine Appeal
C'ian Video Productions Funding Support
CARA (C'ian Refugee Support Funding Support
Christadelphian Care Homes Covid Appeal
Ashton Building Appeal
**To SCCE Funds (Funds transfer)**
Foodbank Topup
**Total**|**3,000**
**800**
**300**
**1,000**
**150**
**500**
**100**
**200**||3,500
800
300
2,000
300
1,000|
||**6,050**||7,900|
|*|included in above table|||