Trustees Annual Report for Year 1 October 2022 to 30 September 2023
## **Trustees:**
Chair: Nicolas Monk,
Treasurer: Gareth Roblin
Trustees: Tania Baldwin, Nancy Davis, Kavita Abraham, Muryel Boulay
## **Introduction:**
Over the financial year 2022/ 2023, Marlow Refugee Action (MRA) continued to give grants to charities focused on providing aid to refugees in the UK and in Europe.
The charity also provided support to a local organisation called Marlow Ukraine Collective (MUC), a group of volunteers dedicated to hosting and supporting Ukrainian refugees in settling in the country. The collective did not initially have a charitable status and one of our trustees supported them through the initial phase of receiving donations and allocating it to activities supporting the newly arrived families in Marlow.
Similar policies applied for all donations restricted to MUC as to what would have been received for MRA activities. A strict separation of funds was applied all the way through the year.
## **Activities:**
The MRA trustees divided their time between fundraising activities, managing partnerships with refugee charities and supporting MUC while raising awareness about the refugee situation around the world.
Please see below the list of events where MRA organised a stand for fundraising:
|fundraising:|fundraising:||
|---|---|---|
|BigBand Sept 22||£700.00|
|BigBand Feb 23||£694.00|
|Marlow Carnival 23||£236.50|
|Marlow Carnival 22||£621.18|
|Oh Shala Wellness Festval||£1,210.0
0|
|Slack||£484.32|
The grants were allocated following the review of a detailed grant applications during fund allocation meetings. The list below details the grants allocated per country and organisation:
|Care4Calais|£803.17|France|
|---|---|---|
|Collectve Aid - Calais winter appeal|£2,506.52|France|
|ForRefugees Calaisfoodcollectve|£500.00|France|
||£3,809.69||
|Acton for EducatonQuarterly|£3,250.00|Greece|
|Human Rights Legal Project|£4,451.25|Greece|
|I Have Rights|£1,373.33|Greece|
||£9,074.58||
|Asylum Welcomeyouth/boxing|£300.00|UK|
|Distribute Aid|£2,000.00|UK|
|Foodkind|£1,250.00|UK|
|ForRefugees BigGive 22|£500.00|UK|
|Mamasuze|£2,880.00|UK|
|White Helmets|£288.00|UK|
||£7,218.00||
## MUC:
MRA Chair was part of the MUC committee managing fundraising and fund allocations. The funds were used for, amongst other things, language lessons, school uniforms and shoes and some entertainment activities. The funds would be received via MRA and MRA would pay for the agreed services on behalf of MUC.
A total of £22,413.32 was received in donations and grants. £12,199.96 was spent to support the Ukrainian families hosted in Marlow.
Here are the details of how the donations for Ukraine was spent:
## MUC EXPENSES
|MUC EXPENSES||
|---|---|
|Afer school clubs|£190.90|
|Household supplies|£5431.61|
|IT supplies|£247.98|
|Language tuiton,books|£2686.38|
|Miscellaneous|£455.68|
|School shoes,books,trips,other|£2099.92|
|Van hire,cycle equipment|£1087.49|
£12,199.96
## **Conclusion:**
At the end of the financial year, MRA saw a few changes with trustees leaving the charity: Nancy Davies and Gareth Roblin.
MUC started the process of becoming a charity which they obtain in November 2023.
MRA continues its fundraising and raising awareness activities within the Marlow community, having decided to recentre its scope towards UK based charities.
## Accounts:
## Bank
Current account @ 1 October 2022 Current account @ 30 September 2023
Difference Balance of Income over Expenditure
£19,895.39 £24,407.05
£4511.66 £4511.66
|Expenditure
Income|Expenditure
Income|Expenditure
Income|
|---|---|---|
|Bank charges|£72.22||
|Candles|£15.00|£35.00|
|Donatons|£12.00|£10,281.53|
|Event|£40.00|£3,986.00|
|Expenses|£299.94|£19.20|
|Funding|£20,102.27||
|PaymentQuery|£1,250.00|£1,250.00|
|Tea Towels||£518.00|
|Ukraine|£12,199.96|£22,413.32|
|Grand Total
£33,991.39
£38,503.05|||
## Income Detail
|Income Detail|Income Detail|
|---|---|
|Included in Donatons:||
|Facebook fundraising|£438.47|
|HMRC Gif Aid Claim|£1,099.6
9|
|Refugee Week|£1,212.9
1|
## Included in Events:
|BigBand Sept 22|BigBand Sept 22|£700.00|
|---|---|---|
|BigBand Feb 23||£694.00|
|Marlow Carnival 23||£236.50|
|Marlow Carnival 22||£621.18|
|Oh Shala||£1,210.0
0|
|Slack||£484.32|
## Expenditure Detail
Bank charges £72.22
Expenses £299.94 (Trustee leaving gifts, Postal address annual fee, Leaflets, SumUp machine refund)
Funding (detailed below) £20,102.27
|Acton for EducatonQuarterly|£3,250.0
0|
|---|---|
|Asylum Welcomeyouth/boxing|£300.00|
|Care4Calais|£803.17|
|Collectve Aid - Calais winter appeal|£2,506.5
2|
|Distribute Aid|£2,000.0
0|
|Foodkind|£1,250.0
0|
|ForRefugees BigGive 22|£500.00|
|ForRefugees Calaisfoodcollectve|£500.00|
|Human Rights Legal Project|£4,451.2
5|
|I Have Rights|£1,373.3
3|
|Mamasuze|£2,880.0
0|
|White Helmets|£288.00|
## MUC EXPENSES
|MUC EXPENSES||
|---|---|
|Afer school clubs|£190.90|
|Household supplies|£5431.61|
|IT supplies|£247.98|
|Language tuiton,books|£2686.38|
|Miscellaneous|£455.68|
|School shoes,books,trips,other|£2099.92|
|Van hire,cycle equipment|£1087.49|
|£12,199.96||
**Charity Name No (if any) Receipts and payments accounts For the period** Period start date Period end date **To from** 10/1/2022 9/30/2023 **Unrestricted Restricted Endowment Total funds funds funds funds**
**CC16a**
## **Section A Receipts and payments**
|**Section A Receipts and payments**
**Unrestricted**|**Section A Receipts and payments**
**Unrestricted**|**Section A Receipts and payments**
**Unrestricted**|**Restricted**|**Restricted**|**Endowment**|||
|---|---|---|---|---|---|---|---|
|**A1 Receipts**
Donations
**10,282**
Fundraisingevents
**4,558**
Payment error
**1,250**
**-**
**-**
**-**
**-**
**-**
**16,090**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 16,090**
**A3 Payments**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**|||**to the nearest £**
**22,413**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**22,413**
**-**
**-**
**-**
**22,413**
**funds**||**to the nearest £**
**funds**|**Total funds**
**to the nearest £**
**32,695**
**4,558**
**1,250**
**-**
**-**
**-**
**-**
**-**
**38,503**
**-**
**-**
**-**
**38,503**
**20,102**
**40**
**-**
**72**
**1,250**
**5,432**
**2,686**
**2,291**
**2,118**
**33,991**
**-**
**-**
**-**
**33,991**
**4,512**
**-**
**19,895**
**24,407**|**Last year**
**to the nearest £**|
||||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**32,695**|**27,775**|
|||||||**4,558**|**2,547**|
|||||||**1,250**|**550**|
|||||||**-**|**-**|
|||||||**-**||
|||||||**-**||
|||||||**-**|**-**|
|||||||**-**|**-**|
|||||||**38,503**|**30,872**|
|||||||||
||||||**-**
**-**
**-**|**-**||
|||||||**-**|**-**|
|||||||**-**|**-**|
|||||||||
||||||**-**|**38,503**|**30,872**|
|||||||||
|Grants|**20,102**||**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**20,102**|**15,206**|
|Cost of fundraisingevents|**40**||**-**|||**40**|**524**|
|Stationery,domain renewals|**-**||**-**|||**-**|**557**|
|Bank charges|**72**||**-**|||**72**|**92**|
|Payment error|**1,250**||**-**|||**1,250**|**550**|
|Household supplies|**-**||**5,432**|||**5,432**|**200**|
|Language tuition,books|**-**||**2,686**|||**2,686**|**4,144**|
|School shoes,trips,after school clubs|**-**||**2,291**|||**2,291**|**856**|
|Miscellaneous|**327**||**1,791**|||**2,118**|**-**|
|**_Sub total_ **|**21,791**||**12,200**||**-**|**33,991**|**22,129**|
|**-**
**-**
**_Sub total_ -**
**_Total payments_ 21,791**
**_Net of receipts/(payments)_ - 5,701**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**19,895**
**_Cash funds this year end_ 14,194**
**A4 Asset and investment**
**purchases,(see table)**|||**-**
**-**
**-**
**12,200**
**10,213**
**-**
**-**
**10,213**|||||
||||||**-**
**-**
**-**|**-**||
|||||||**-**||
|||||||**-**|**-**|
|||||||||
||||||**-**|**33,991**|**22,129**|
|||||||||
||||**10,213**||**-**
**-**
**-**
**-**|**4,512**|**8,743**|
||||**-**|||**-**|**-**|
||||**-**|||**19,895**|**11,151**|
||||**10,213**|||**24,407**|**19,894**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**14,194**## **10,213**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examIneS report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
Marfow Refugee Action
On accounts for the year
ended
3010912023
Charity no
(If any}
1180428
Set out on pages
I report to th8 trust88s on my examination of the accounts of Ihe above
charrty (Yhe Trust-) for the year ended 3010912023.
Rosponslbllltles and
bas18 of report
As the charitys truste88, you are responsible for the preparation of the
accounts in accordance Voryth the requirements of the Charities Act 2011
('the Act.).
I report in resp8Ct of my examination of the Trust's accounts carried out
under section 145 of the 2011 Ad and in carrying out my examination. I
have followed all the applicable Directions given by the Charrty Commission
under section 1445){b} of the Act.
Independent I have completed my examination. I confirm that no material matters havè
examinerfs 8tat•m•nt come to my attenb'on in connection wrth the examination {olh8r than that
disclosed below ") which gives me Cause to believe that in, any material
respect..
the accountlng records vKre not kept in accordance wtlh section 130
of the Chanties Aci; or
the accounts did not accord wrth the accounting records; or
the accourrts did not comply with the applicable requirements
¢onceming the fom and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a Irue and fair, view which is not a matter
considered as part of an independent examination.
Th8 charfty needs to m8int8in moTr complete rncords of the appointment,
training and resIgn8t of tnist88S.
Slgned:
Date:
0310912025
Name:
Christina Shear8r
Relevant professlonal
qualification{s) or l)ody
(rf any):
Retired ACA
Address:
Flat 7 The Residence, Wycombe Road
Saunderton HP14 4EA
IER
Oct 2018
Section B
Disclosure
Only corn8t8 rf the examiner needs to highlight malenal matters of concern
{see CC32, Independent examination of charity accounts. directions and
guidan for examiners).
Give here brief dotails of
any Items that the
èxaminer wishes to
disclose.
IER
Oct 2018