## **NEWBIGGIN VILLAGE HALL** Registered Charity 1180409 Trustees Annual Report 1[st] April 2024 – 31[st] March 2025 Newbiggin, Penrith, Cumbria, CA11 0HT. Www.newbigginvh.co.uk ## **Trustees** Dr AJ Rich Chairman Mrs D Cameron Treasurer Mrs H May Secretary Mr G Dugmore Bookings Secretary Mr D Bell Mrs J Rich Mr J Cameron Mrs A Dugmore Mrs B Hope Mr S Veitch ## **BANKERS** Cumberland Building Society ## **INTRODUCTION** The original village hall was built in 1951 on land donated by Harrison’s Limeworks. In 2010 the Hall was completely rebuilt with the assistance of na�onal and local grants. At this �me a quarter acre land behind the Hall was donated to the charity. Custodian. The Hall has its hea�ng and domes�c hot water supplied by a ground-source heat pump. Photo-electrical panels on the roof provide energy for the Hall and export surplus to the na�onal grid. ## **APPOINTMENT OF TRUSTEES** The Cons�tu�on governs the appointment of trustees and the management of the charity. ## **POLICIES AND PROCEDURES** To assist the management commi�ee in exercising its duty of care to users of the Hall the following policy statements have been adopted: - Health and safety - Safeguarding - Equal Opportuni�es - Environmental Copies of the policies are provided in the Hall Informa�on for Users folder. ## **HIRING AGREEMENTS** Use of the Hall is subject to a hiring agreement which must be signed by the hirer when booking. The hiring agreement sets out the condi�ons for hire and iden�fies the respec�ve responsibili�es of each party to the agreement. Included in the hiring package are the standard condi�ons of use and informa�on about the safe use of the Hall and its equipment and facili�es. These documents are available to download from the Village Hall website, so that users can determine in advance if the agreement meets their needs. ## **LICENSES** The Hall has a Premises License. ## **RISK MANAGEMENT** The Hall has a procedure for the assessment and management of risk. This is reviewed and updated annually. The Hall is insured with Ansvar Insurance for buildings and contents, employers liability, public and products liability, and legal assistance and expenses. The policy also covers private users. ## **ASSET MANAGEMENT** - The ground-source heat pump and the photo-voltaic panels are serviced annually. - - Portable electrical appliances are subject to PAT tes�ng every three years by a competent person. - The LPG pipe-work and the gas cooker are serviced every ten years by a registered CORGI engineer. - - Volunteers from the Commi�ee carry out day-to-day repairs, replacements and maintenance. - A register of portable assets is maintained. ## **OBJECTIVES OF THE CHARITY** To manage a village hall for the use of the inhabitants of Newbiggin and the neighborhood for mee�ngs, lectures and classes and for other forms of recrea�on and leisure �me occupa�on with the object of improving their condi�ons of life. ## **PRINCIPLE ACTIVITIES IN PURSUIT OF OBJECTIVES** Regular ac�vi�es take place every day of the week. There is an ac�vity or event most weekends. Bookings are being made for events in 2026 and 2027 ## **FUNDING STRATEGY** Hall, fund-raising events and revenue from electricity genera�on are set to achieve this. events, and accordingly do not aim to achieve maximum occupancy of the facili�es at the Hall. ## **COST CONTAINMENT** Management costs are kept to a minimum by the use of volunteers for day-to-day administra�on, for the support of the weekly community ac�vi�es and for the maintenance of the Hall. Volunteers also give their �me in organising and running the annual events, maintaining the website and organising marke�ng and publicity. Where this is not possible, commercial operators are used to ensure that the Hall is maintained as a safe, clean, pleasant environment. ## **RESERVES** The Hall trustees believe it is prudent to maintain a sum of approximately £10,000 as an unrestricted reserve against the possibility of urgent building maintenance or equipment failure out-with the scope of the insurance policy. **2024– 2025 ACHIEVEMENTS** healthy. This reflects the trustees’ inten�ons to invest income in the local community and maintenance of the facility. to the bar. As a result it has already been used on several occasions for mee�ngs, seminars, or as a break-out room for large func�ons. This provides addi�onal income from hire fees. We have worked with a local partner to install an EV charging point in the car park at no cost to the hall. At present this is not yet func�onal and is awai�ng our partner’s contractor to complete the power connec�on. ## **FUTURE PLANS** planning. Happily, younger people have been encouraged to come forward and the trustees are planning, as permitted by the cons�tu�on, a hall management commi�ee. It is intended this will be formed mainly by our new volunteers in the expecta�on that they will become more experienced and involved and graduate to future trusteeship. Our sea�ng is showing its age and it is planned to replace the current mixture of sea�ng with a single commercial brand. This will enable chairs to be stacked and used more flexibly between all the hall rooms. system. As a result it is not always at an adequate temperature. Professional advice is being sought on realis�c improvement op�ons. Our low-carbon features, PV cells and the ground-source heat pump, are now 15 years old. The cells and their inverters are near the end of their opera�onal life. Further, the feed-in tariff that they generate is also nearing its termina�on, and any replacement tariff is likely to be considerably less generous. We will need to review whether replacing the PC panels when they come to the end of their life is value for money if the feed-in tariff they a�ract is significantly less. Newbiggin Willage H311 Charitable Incorporated Organi5atlon Charity Number.. 1180409 Company Number: CE015438 Unaudited Account5 for the Year Ended 31 March 2025 Newbiggln Village Hall Business Details For The Year Ended 31 March 2025 Proprietor Mrs Dc>reen Carneron A￿ountants ASAP Affountancy Service5 Ltd 11 Devonshire Sireet Penrith Cumbri CAII 7SR Newbiggin Village Hall Accounts Approval Statement For The Year EndÉd 31 March 2025 E approve these unaudited accounts whlch comprlse a PrO￿t and L055 Account, Ba14nee Sheet and related note5. 13cknowledge my responsibility for the accoufits Including the provisitrn of all Ihe information ond expl3natlon$ nece55ary for the completioti. S1gned rs Doreen Cameron 091L012025 Newblggin Village Hall Accountant's Report For The Year Ended 31 March 2025 In accordance w5th the engagemeni letter d6ted 16 April 20ZI, we have prepared the accounts, whicn cornprise.he Prof,t and Loss account. tho Bal4nce Sheet and the related notes, from the accovnring records, Informalion &Trd explanations pr¢¥ide¢ to us. Thls report is made to you in occordènce with the terms of our engagetnertr. Our work ha5 been undertaken to enable us to prepare the accounts on your beha￿ and for no other purpose. To the fullest extent permitted by law, we do not a£tspt or SS1ime responsibility to anyone other th8ll to you, the t4￿￿t. for ou-. work or for this report. You have approved and acknowled9ed your responsibility for these accounts. We have not been In5trvrted to complete an audit of the accounts. For this reason, we have not Yerilied the accurèry pr cornpleteness of the accounyng re£oros, Information or explanations you have PTovided. Therefore we do nor express ani opinion on the accounts. Sl9ned Suzanne Stldand 09110/2025 AP Accountancy Services Ltd I l Devonshlre Street Peorith Cumbria CAII 7SR Newbiggin Village Hall ProfSt and Loss Account For The Year Ended 31 March 202S 202S 2024 Turnover Grants receive 500 other Qperatiny Income Elettric - feed In tariff D¢nation5- Trf8 & 8ar Donatloils Hall Hire Insurance claim 4.432 6.023 20.937 3,967 6.045 15,644 5,841 31,392 31,497 31,892 112,797 Other Encome nk interest receivable 194 32,086 112,797 Expenditure Secretarkil services Ligfvt and heal water rdtes leaning Cornmunity e%cursion5 Rep8irs, renewals and maintenènce InSu￿nCe Printlf,9. PQStège and stationery roèdband Accountancy [￿$ Exerclse class fees LKen Chèritable donations 1,473 4,922 395 4.384 746 16,095 1.229 56 438 264 580 180 95 1,240 2.793 278 4,404 679 96,527 57 288 240 1.025 180 30,857 1.229 Depreclabo Depreciation of fixtures and fittings 3,785 1,093 1.365 1.093 1,365 NET PROF 136 2,420 Newblggin Village Hall Balance Sheet As At 31 March 2025 2Q25 2024 Notes 71XED ASSETS Ta*gible Assers CURRENT ASS￿$ C45h at Dank and in hand 568,964 i70,057 34,219 CURRENT LIABILrrIES Accrua15 and deferred income 32.966 264 240 NET CURRENT ASSEYS 33,955 32,726 TOTAL ASSETS LESS CL¥RRENT LIABILITIES 602,919 602,783 NEY ASSÈTS 602,919 CAPITAL ACCOiJNT Balance at l April 2024 Profi&/lLossI for the periodlyear 602.7e3 602,783 136 600,363 2,42D Balance Carr¢ed Pornard 602.979 602.783 Nèwblggln Village Hall Notes to the Accounts For The Year Ended 31 March 2025 Ac¢Duntlng PDIICY Those un4udited accounts have been completed in accordance with UK Generally Accepted Accounting Practice guidelines and pro¥ldes sufflclent and relevant information to enable cornpletion of a tax return. 2. Tanglble Assets Land & Property Freehold Flxtures & Flttln95 Computer Equlpment Total Cost As at l April 2024 564.595 LO,975 438 576,008 As at 31 M?rch 2025 564,595 LO.975 438 ?76,008 Depre¢iatlo As 2t l April 2024 Provided durin9 the period As at 31 March 2025 5,513 1,093 438 5,951 1,093 6,606 438 7,044 Net Book Value at 3L Marctt 2025 564,595 4.369 568,964 As at l April 2024 564,595 5,462 57C,057 Newbiggin Willage H311 Charitable Incorporated Organi5atlon Charity Number.. 1180409 Company Number: CE015438 Unaudited Account5 for the Year Ended 31 March 2025 Newbiggln Village Hall Business Details For The Year Ended 31 March 2025 Proprietor Mrs Dc>reen Carneron A￿ountants ASAP Affountancy Service5 Ltd 11 Devonshire Sireet Penrith Cumbri CAII 7SR Newbiggin Village Hall Accounts Approval Statement For The Year EndÉd 31 March 2025 E approve these unaudited accounts whlch comprlse a PrO￿t and L055 Account, Ba14nee Sheet and related note5. 13cknowledge my responsibility for the accoufits Including the provisitrn of all Ihe information ond expl3natlon$ nece55ary for the completioti. S1gned rs Doreen Cameron 091L012025 Newblggin Village Hall Accountant's Report For The Year Ended 31 March 2025 In accordance w5th the engagemeni letter d6ted 16 April 20ZI, we have prepared the accounts, whicn cornprise.he Prof,t and Loss account. tho Bal4nce Sheet and the related notes, from the accovnring records, Informalion &Trd explanations pr¢¥ide¢ to us. Thls report is made to you in occordènce with the terms of our engagetnertr. Our work ha5 been undertaken to enable us to prepare the accounts on your beha￿ and for no other purpose. To the fullest extent permitted by law, we do not a£tspt or SS1ime responsibility to anyone other th8ll to you, the t4￿￿t. for ou-. work or for this report. You have approved and acknowled9ed your responsibility for these accounts. We have not been In5trvrted to complete an audit of the accounts. For this reason, we have not Yerilied the accurèry pr cornpleteness of the accounyng re£oros, Information or explanations you have PTovided. Therefore we do nor express ani opinion on the accounts. Sl9ned Suzanne Stldand 09110/2025 AP Accountancy Services Ltd I l Devonshlre Street Peorith Cumbria CAII 7SR Newbiggin Village Hall ProfSt and Loss Account For The Year Ended 31 March 202S 202S 2024 Turnover Grants receive 500 other Qperatiny Income Elettric - feed In tariff D¢nation5- Trf8 & 8ar Donatloils Hall Hire Insurance claim 4.432 6.023 20.937 3,967 6.045 15,644 5,841 31,392 31,497 31,892 112,797 Other Encome nk interest receivable 194 32,086 112,797 Expenditure Secretarkil services Ligfvt and heal water rdtes leaning Cornmunity e%cursion5 Rep8irs, renewals and maintenènce InSu￿nCe Printlf,9. PQStège and stationery roèdband Accountancy [￿$ Exerclse class fees LKen Chèritable donations 1,473 4,922 395 4.384 746 16,095 1.229 56 438 264 580 180 95 1,240 2.793 278 4,404 679 96,527 57 288 240 1.025 180 30,857 1.229 Depreclabo Depreciation of fixtures and fittings 3,785 1,093 1.365 1.093 1,365 NET PROF 136 2,420 Newblggin Village Hall Balance Sheet As At 31 March 2025 2Q25 2024 Notes 71XED ASSETS Ta*gible Assers CURRENT ASS￿$ C45h at Dank and in hand 568,964 i70,057 34,219 CURRENT LIABILrrIES Accrua15 and deferred income 32.966 264 240 NET CURRENT ASSEYS 33,955 32,726 TOTAL ASSETS LESS CL¥RRENT LIABILITIES 602,919 602,783 NEY ASSÈTS 602,919 CAPITAL ACCOiJNT Balance at l April 2024 Profi&/lLossI for the periodlyear 602.7e3 602,783 136 600,363 2,42D Balance Carr¢ed Pornard 602.979 602.783 Nèwblggln Village Hall Notes to the Accounts For The Year Ended 31 March 2025 Ac¢Duntlng PDIICY Those un4udited accounts have been completed in accordance with UK Generally Accepted Accounting Practice guidelines and pro¥ldes sufflclent and relevant information to enable cornpletion of a tax return. 2. Tanglble Assets Land & Property Freehold Flxtures & Flttln95 Computer Equlpment Total Cost As at l April 2024 564.595 LO,975 438 576,008 As at 31 M?rch 2025 564,595 LO.975 438 ?76,008 Depre¢iatlo As 2t l April 2024 Provided durin9 the period As at 31 March 2025 5,513 1,093 438 5,951 1,093 6,606 438 7,044 Net Book Value at 3L Marctt 2025 564,595 4.369 568,964 As at l April 2024 564,595 5,462 57C,057