## **NEWBIGGIN VILLAGE HALL** 

Registered Charity 1180409 

Trustees Annual Report 

1[st] April 2022 – 31st March 2023 

Newbiggin, Penrith, Cumbria, CA11 0HT. newbigginvh.co.uk 

## **Trustees** 

Dr AJ Rich Chairman Mrs D Cameron Treasurer Mrs H May Secretary Mr G Dugmore Bookings Secretary Mrs J Backshall Mr D Bell Mr J Cameron Mrs A Dugmore Mrs B Hope Mrs H Nixon Mrs J Rich Mr S Veitch Mrs K Whitehead 

## **BANKERS** 

Cumberland Building Society 

Barclays 

## **Introduction** 

The original village hall was built in 1951 on land donated by Harrison’s Limeworks. In 2010 the Hall was completely rebuilt with the assistance of national and local grants. At this time a quarter acre land behind the Hall was donated to the charity. 

The charity is the registered owner of the building and the land which are both freehold. It is vested with the Official Custodian. 

The Hall has its heating and domestic hot water supplied by a ground-source heat pump. Photoelectrical panels on the roof provide energy for the Hall and export surplus to the national grid. 

## **Appointment of Trustees** 



The Constitution governs the appointment of trustees and the management of the charity. 

## **Policies and Procedures** 

To assist the management committee in exercising its duty of care to users of the Hall the following policy statements have been adopted: 

- Health and safety 

- Safeguarding 

- Equal Opportunities 

- Environmental 

Copies of the policies are provided in the Hall Information for Users folder. 

## **Hiring Agreements** 

Use of the Hall is subject to a hiring agreement which must be signed by the hirer when booking. The hiring agreement sets out the conditions for hire and identifies the respective responsibilities of each party to the agreement. Included in the hiring package are the standard conditions of use and information about the safe use of the Hall and its equipment and facilities. 

These documents are available to download from the Village Hall website, so that users can determine in advance if the agreement meets their needs. 

## **Licenses** 

The Hall has a Premises License. 

## **Risk Management** 

The Hall has a procedure for the assessment and management of risk. This is reviewed and updated annually. 

The Hall is insured with Ansvar Insurance for buildings and contents, employers liability, public and products liability, and legal assistance and expenses. The policy also covers private users. 

## **Asset Management** 

- The ground-source heat pump and the photo-voltaic panels are serviced annually. 

- The fixed electrical installation is inspected by a qualified electrical engineer at five-yearly intervals. 

- Portable electrical appliances are subject to PAT testing every three years by a competent person. 

- The LPG pipe-work and the gas cooker are serviced every ten years by a registered CORGI engineer. 

- The fire alarm and fire-fighting equipment are inspected every six months by Beacon Fire. 

- Volunteers from the Committee carry out day-to-day repairs, replacements and maintenance. 

- A register of portable assets is maintained. 



## **Objectives of the Charity** 

To manage a village hall for the use of the inhabitants of Newbiggin and the neighborhood for meetings, lectures and classes and for other forms of recreation and leisure time occupation with the object of improving their conditions of life. 

## **Principle activities in pursuit of objectives** 

Regular activities take place every day of the week. There is an activity or event most weekends. Bookings are neing made for events in 2023 and 2024. 

## **Funding strategy** 

It is intended that the revenue budget is managed on a self-financing basis. The contributions made by users of the Hall, fund-raising events and revenue from electricity generation are set to achieve this. 

The trustees recognise that the Hall needs to be available for ad-hoc use by local residents for significant family events, and accordingly do not aim to achieve maximum occupancy of the facilities at the Hall. 

## **Cost containment** 

Management costs are kept to a minimum by the use of volunteers for day-to-day administration, for the support of the weekly community activities and for the maintenance of the Hall. Volunteers also give their time in organising and running the annual events, maintaining the website and organising marketing and publicity. Where this is not possible, commercial operators are used to ensure that the Hall is maintained as a safe, clean, pleasant environment. 

To help contain energy costs, as it becomes redundant, lighting in the hall is being replaced with LED fittings. 

## **Reserves** 

The Hall trustees believe it is prudent to  maintain a sum of approximately £10,000 as an unrestricted reserve against the possibility of urgent building maintenance or equipment failure out-with the scope of the insurance policy. 

## **2022 – 2023 Achievements** 

The annual accounts show a loss this year, but this reflects the timing of grant payments related to repairs , renewals and maintenance. Income from hirings, actibities and events weas healthy. 

During the year grant applications were made for re-roofing of the hall with a long-lasting material. Contractors were appointed sand it is anticipated the work will take place later in 2023. 

## **Future Plans** 

The Trustees are also considering the installation of electric vehicle charging points in the car park if a survey of users shows sufficient demand. 

The new Function Room has proved very successful and the Trustees consider that its use could be expanded if the bar area was fitted with security shutters. Further investigation of practicalities and possible costs will be made. 



## 



|The Charity Numberis|1180409|
|---|---|
|TheTrustees oftheCharityare|DrAlanRich-Chairman|
||JoyRich|
||GordonDugmore-Booking Secretary|
||AnnDugmore|
||DavidBell|
||DoreenCameron-Treasurer|
||JohnCameron|
||HelenMaY-SecretarY|
||SimonVeitch|
||CathyWhitehead|
||HelenNixon|
||JoanneBackshall|
||BarbaraHoPe|





## 



## 



## 



## 

||2023||2022||
|---|---|---|---|---|
|||||E|
|Turnover|||||
|Grantsreceived||5,236||18,607|
|Other Operating Income|||||
|Electric-feedintariff|4,320||3,159||
|Donations-Cafe&Bar|4,7t9||2,2L1.||
|Donations-Hall Hire|16,1 19||11,009||
|EDC-Covidgrants|||8,000||
|||25,158||24,379|
|||30,394||42,986|
|Expenditure|||||
|Secretarialservices|1,L57||1,080||
|Liqht andheat|3,370||3,737||
|Waterrates|270||111||
|Cleaning|4,799||2,703||
|Communityexcursions|640||||
|Repairs, renewalsandmaintenance|16,936||4,234||
|Insurance|1,028||951||
|Printing,postageandstationerY|827||409||
|Broadband|330||240||
|Telephone|||to||
|Accountancy fees|240||204||
|Professional fees|37L||||
|Exercise class fees|1,060||300||
|Licence|180||rB0||
|lubileegiftsandcelebrations|552||195||
|||31,760||t4,392|
|||(1,366)||28,594|
|Depreciation|||||
|Depreciation of fixturesandfittings|1,549||L,937||
|||7,549||L,937|
|NETLOSS||(2,9r-s)||26,657|






## 

|||2r)23||2022||
|---|---|---|---|---|---|
||Notes||E||E|
|FIXEDASSETS||||||
|Tangible Assets|||570,t96||572,345|
|CURRENT ASSETS||||||
|Cashatbank and inhand||29,999||3L,576||
|CURRENTLIABILITIES||||||
|Tradecreditors||792||439||
|Accrualsand deferredincome||240||204||
|||432||643||
|NET CURRENT ASSETS|||29,567||30,933|
|TOTALASSETS LESSCURRENT<br>LIABILITIES|||600,363||603,278|
|NETA,SSETS|||600,363||603,278|
|CAPITAL.ACCOUNT||||||
|Balanceat1April2022|||603,278||576,62L|
|Profit/(Loss) fortheperiod/year|||(2,91s)||26,657|
|BalanceCarriedForward|||600,363||603,278|





## 

## 

|heseunaudited accountshave beencomplete<br>rovides sufficient and relevant informationto<br>.TangibleAssets|d inaccordancewithuKGenerall<br>enablecompletion ofaLaxreturn<br>Land &|y AcceptedAcco<br>.|untingPracticeg|uidelinesan|
|---|---|---|---|---|
||Property||||
||Freehold|Fixtures&<br>Fittings|Computer<br>Equipment|Total|
||E|c.|e.|E|
|Cost|||||
|Asat 1April 2022|564,595|10,349|438|575,382|
|Asat31March 2023|564,595|10,349|438|575,382|
|Depreciation<br>Asat1April 2022||,qoo|438|3,037|
|Providedduringtheperiod||t,549||1,,549|
|Asat31March 2023|-|4,L48|<br>438|4,586|
|Net Book Value<br>Asat31March 2023|564sqs|6,207|<br>-|570,796|
|Asat1April 2022|q64sqs|f.750|-|572,345|





## 



|The Charity Numberis|1180409|
|---|---|
|TheTrustees oftheCharityare|DrAlanRich-Chairman|
||JoyRich|
||GordonDugmore-Booking Secretary|
||AnnDugmore|
||DavidBell|
||DoreenCameron-Treasurer|
||JohnCameron|
||HelenMaY-SecretarY|
||SimonVeitch|
||CathyWhitehead|
||HelenNixon|
||JoanneBackshall|
||BarbaraHoPe|





## 



## 



## 



## 

||2023||2022||
|---|---|---|---|---|
|||||E|
|Turnover|||||
|Grantsreceived||5,236||18,607|
|Other Operating Income|||||
|Electric-feedintariff|4,320||3,159||
|Donations-Cafe&Bar|4,7t9||2,2L1.||
|Donations-Hall Hire|16,1 19||11,009||
|EDC-Covidgrants|||8,000||
|||25,158||24,379|
|||30,394||42,986|
|Expenditure|||||
|Secretarialservices|1,L57||1,080||
|Liqht andheat|3,370||3,737||
|Waterrates|270||111||
|Cleaning|4,799||2,703||
|Communityexcursions|640||||
|Repairs, renewalsandmaintenance|16,936||4,234||
|Insurance|1,028||951||
|Printing,postageandstationerY|827||409||
|Broadband|330||240||
|Telephone|||to||
|Accountancy fees|240||204||
|Professional fees|37L||||
|Exercise class fees|1,060||300||
|Licence|180||rB0||
|lubileegiftsandcelebrations|552||195||
|||31,760||t4,392|
|||(1,366)||28,594|
|Depreciation|||||
|Depreciation of fixturesandfittings|1,549||L,937||
|||7,549||L,937|
|NETLOSS||(2,9r-s)||26,657|






## 

|||2r)23||2022||
|---|---|---|---|---|---|
||Notes||E||E|
|FIXEDASSETS||||||
|Tangible Assets|||570,t96||572,345|
|CURRENT ASSETS||||||
|Cashatbank and inhand||29,999||3L,576||
|CURRENTLIABILITIES||||||
|Tradecreditors||792||439||
|Accrualsand deferredincome||240||204||
|||432||643||
|NET CURRENT ASSETS|||29,567||30,933|
|TOTALASSETS LESSCURRENT<br>LIABILITIES|||600,363||603,278|
|NETA,SSETS|||600,363||603,278|
|CAPITAL.ACCOUNT||||||
|Balanceat1April2022|||603,278||576,62L|
|Profit/(Loss) fortheperiod/year|||(2,91s)||26,657|
|BalanceCarriedForward|||600,363||603,278|





## 

## 

|heseunaudited accountshave beencomplete<br>rovides sufficient and relevant informationto<br>.TangibleAssets|d inaccordancewithuKGenerall<br>enablecompletion ofaLaxreturn<br>Land &|y AcceptedAcco<br>.|untingPracticeg|uidelinesan|
|---|---|---|---|---|
||Property||||
||Freehold|Fixtures&<br>Fittings|Computer<br>Equipment|Total|
||E|c.|e.|E|
|Cost|||||
|Asat 1April 2022|564,595|10,349|438|575,382|
|Asat31March 2023|564,595|10,349|438|575,382|
|Depreciation<br>Asat1April 2022||,qoo|438|3,037|
|Providedduringtheperiod||t,549||1,,549|
|Asat31March 2023|-|4,L48|<br>438|4,586|
|Net Book Value<br>Asat31March 2023|564sqs|6,207|<br>-|570,796|
|Asat1April 2022|q64sqs|f.750|-|572,345|