**St Patrick’s Hall Organisation Consett** Report of the Trustees and Financial Statements Year Ended: 31 March 2023 Reg. Charity Number 1180405
## **Contents Page**
|Report of the Trustees|1 - 4|
|---|---|
|Independent Examiners Report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Notes forming part of the financial statements|8 - 10|
2
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31[ST] MARCH 2023**
## **OBJECTIVES AND ACTIVITIES**
## **The Organisation**
St Patrick’s Hall Organisation Consett is a Charitable Incorporated Organisation which has operated since April 2019.
The charity was registered in October 2018 and took over operations formally on 1[st] April 2019.
## **Objectives**
To provide a substantial community facility and services for the benefit of the people of Consett and its surrounding area without distinction of sex, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities and services in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for said inhabitants.
## **Activities**
As the Covid restrictions have relaxed many of our clients have returned to the hall during the course of the year and it is expected that we will continue to grow during 2023/24. In addition to the hire of the hall to additional user groups the Trustees are continuing such activities as luncheon clubs, tuition in understanding and using computers and other activities beneficial to our parish area.
## **FINANCIAL REVIEW**
## **Reserves policy**
The Reserves Policy set in 2018 stated that the organisation would aim to have 3 months reserves. The purpose of such reserves is to ensure that work continues in a managed way should the income reduce significantly for any reason, The charity has acheived the its objective and the reserves have reached the required amount.
## **Statement of Committee Responsibilities**
Charity law require the Committee to prepare financial statements for each financial year which show the assets and liabilities and consolidate all the activities of the organisation. In preparing those financial statements we are required to:
- select suitable accounting policies and apply them consistently
- make judgements and estimates that are reasonable and prudent
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the organisation will continue in business. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the organisation. They are also responsible for safeguarding the assets of the organisation and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
3
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The organisation is a Charitable Incorporated Organisation governed by its constitution, managed by a board of Trustees appointed in accordance with the constitution.
## **Organisational structure**
All strategic and tactical decisions are made by the Trustees in committee who meet monthly to oversee the affairs of the CIO. Given the loss of management staff the members of the committee have taken on individual operational responsibilities
## **Risk management**
During 2022/23 the major risks to which the charity is exposed, as identified by the Trustees, were and will continue to be reviewed.
Expenditure continues to be monitored. Robust financial controls are in place. Health & Safety assessments and Fire Risk assessments have been conducted and such corrective measures as were needed have been taken.
All other policies required under various legislation or best practice e.g. Equal Opportunities, Complaints etc. are in place
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Charity number**
1180405
## **Principal address**
Victoria Road, Consett, Co Durham, DH8 5AX
## **Trustees**
J Bagnall T Davidson K Dimmick Secretary W Simmons P Walls Treasurer M Westgarth Chair
## **Staff**
Joseph Dodds – caretaker/handyman
## **Bankers**
Lloyds Bank, Middle Street, Consett, Co.Durham
4
## **St Patrick's Hall Organisation**
## **Movement of Funds year ended 31st March 2023**
|**Notes**
**Incoming Resources**
Donations
2
**Activities to further the**
**Charity's objects**
Grants
Hire charges, fund raising
events, activites
3
**Total Incoming**
**Resources**
**Charitable Expenditure**
Expenditure relating to
grants
4
Management and
administration
4
**Total Resources**
**Expended**
**Net Incoming Resources**
Net Income for the year
**Net Movement in Funds**
Total Funds at 1 April
2022
Total Funds at 31 March
2023|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2023**
**Total Funds**
**2022**
£
£
£
288
288
102
3800
3,800
27,322
27,32
2
21,208|
|---|---|
||27,610
3,800
31,41
0
21,310|
||4701
4,701
2,535
13,880
-
13,88
0
17,250|
||13,880
4,701
18,58
1
19,785|
||13,730
-901
12,82
9
1,526|
||13,730
-901
12,82
9
1,526|
||13,268
10,253
23,52
1|
||23,620
12,135
35,75
5|
6
## **Balance Sheet as at 31[st] March 2023**
|Notes
**Fixed Assets**
6
**Current Assets**
Cash at Bank
Debtors
7
Stock
Creditors: amounts due with one year
8
Net current assets / liabilities
Restricted Funds (Grant only)
Unrestricted Funds
Reserves|2023
2022
0
0
36,150
23521
0
0
508
0|
|---|---|
||36,658
23521
1,117
1702|
||35,541
21,819|
||12,135
10,253
17,146
11,566
6260|
||35,541
21,819|
Signed M Westgarth (Chair) P Walls (Treasurer)
7
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[st] March 2021**
## **1 ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has received the funds.
## **Expenditure**
Liabilities are recognised as expenditure in the period in which they are paid.
## **Governance costs**
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the audit and accountancy fees and costs linked to the strategic management of the charity.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 15% on reducing balance
Office equipment – 10% on reducing balance
Items of equipment are capitalised where the purchase price exceeds £200.
## **Stocks**
Stocks are valued at the lower of cost and net realisable value.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
## **Pension costs and other post-retirement benefits**
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
Total
**2 Donations**
Unrestricte Restricte
Total 2022
8
|Amazon
M Westgarth
Anon
Rotary Club
BBC
**3 Incoming Resources**
Donations
Hire charges for Hall
Events/Activities
Grants|d
5
6
22
205
50|d
2023
5
500
6
22
205
50|
|---|---|---|
||288|0
288
500|
||Unrestricte
d
288
24730
2591|Restricte
d
Total
2023
Total 2022
288
500
24730
4668
2591
171
0
10652
3800
3800|
||27609|3800
31409
15991|
||||
|**4 Total Resources expended**
General Administration
Staff Wages
Repairs and Renewals
Utilities
Events
Grant expenditure|Unrestricte
d
3249
4260
3048
2902
421|Restricte
d
Total
2023
Total 2022
3249
2979
4260
3703
3048
3759
2902
6646
421
163
4701
4701
2535|
||13880|4701
18581
19785|
||||
|**5 Staff Costs**
Staff Wages|Unrestricte
d
4260
0|Restricte
d
Total
2023
Total 2022
4260
3703
0|
||4260|0
4260
3703|
## **6 Tangible Fixed Assets**
There are no fixed assets. All assets were transferred to the CIO by the organisation it replaced. As the items were approximately 10 years old there was no residual book value
|**7 Debtors**
**None**|Unrestricte
d
Restricte
d
Total
2023
Total 2022|
|---|---|
||0
0
0
0|
|||
|**8 Creditors due within one year**
St Patrick's RC Church
**9 Grants**
B/fwd 2022
Income
Expenditure
C/fwd
**10 Stock**
Bar stock @ 30th March 2023|Unrestricte
d
Restricte
d
Total 2022
1117
1117
1702|
||1117
0
1117
1702|
||Unrestricte
d
Restricte
d
Total
2023
Total 2022
13036
13036
15631
3800
3800
0
4701
4701
2595|
||0
12135
12135
13036|
||Unrestricte
d
Restricte
d
Total
2023
Total 2022
508
508
0|
9
508
508
io