## **Trustees' Annual Report for the period**
Period start date Period end date 01 April 2020 31 March 2021 **From To**
## Section A Reference and administration details
|**Charity name**
**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**|
Refugee Aid from Taunton|
Refugee Aid from Taunton|
|---|---|---|
||||
||
RAFT||
||1180367||
||
The Auction House||
||Canal Road||
||Taunton, Somerset||
||**Postcode**|TA1 1PN|
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Kate Swann||||
||Elaine Dew||||
||Fareda Fakhrai||||
||Federica Smith-
Roberts|Chair|||
||Jessica Wintrip||||
||Jill Denton||||
||Keith Dew|Treasurer|||
||Lynette Clark||||
||Mark Curtis||||
||Michelle Ferris||||
||Paul Roylance||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
**Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution dated 18 October 2018 Type of governing document
(eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Trustees are appointed by the current board, based on their expertise and Trustee selection methods experience of the charity. (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
New trustees receive a copy of the charity’s constitution, accounts and You **may choose** to include major policies on appointment. It is anticipated that any new trustees are additional information, where likely to already be aware of the charity’s operations but full briefing will be relevant, about: given by existing charities if required.
- policies and procedures adopted for the induction and training of trustees;
The charity is run on a day to day basis by its trustees. All trustees are volunteers and practically the operations are carried out by volunteers, both trustees and others. The charity does not have any paid staff.
- the charity’s organisational structure and any wider The trustees consider the major risks to the charity at every meeting and network with which the charity what is being done to manage them. works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
- The objects of the CIO are: 1) For the public benefit to relieve and assist the victims of war, conflict or natural disaster throughout the world, in particular but not exclusively, by the provision of clothing, sanitary wear, volunteers, funds, food, medical aid, accommodation, access to water and sanitation and other humanitarian assistance.
- 2) The prevention or relief of poverty or financial hardship in particular, but not exclusively, by providing persons in need with grants or money or by providing or paying for services, items or facilities.
**TAR**
March **2012**
2
- 3) The protection and preservation of the environment, in particular but not exclusively, by the promotion of recycling and sustainable waste management;
- 4) To further such other purposes which are charitable under the laws of England and Wales as the trustees from time to time determine.
The charity carries out its objects in practice by receiving donations from members of the public (both financial and of goods and clothes) and distributing these to refugees, both in the local community and across the world. Any items unsuitable for distribution are sold at a reduced rate to the local community.
We aim to be zero waste wherever possible, using all donated items in some form, donating to other charities where no other options are available.
**Summary of the main** Public benefit is achieved throughout all our operations, primarily through **activities undertaken for the** the distribution of aid to those in need, and the availability of reduced rate **public benefit in relation to** clothing (including school uniform). **these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
3
We provide grants to other organisations who share similar charitable objectives. These are assessed by the trustees and full due diligence undertaken to ensure that the organisations that we provide funding to are registered charities.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
Our entire organisation is run by volunteers, for which we are hugely indebted. We would not be able to operate without the generosity of our volunteers, some of whom give large amounts of time to assist us. We are unable to recognise this value in our financial statements, however wish to express our thanks to anyone who has volunteered with the charity during the year.
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**TAR**
March **2012**
4
## Section D Achievements and erformance p
**Summary of the main** This year, the Covid-19 pandemic has had a considerable impact on the **achievements of the charity** operations of the charity. To protect the public and our volunteers, we **during the year** have been closed for the majority of donations since the middle of March 2020, only accepting items that have been specifically requested for planned shipments. This remained the case at the year end, with gradual reopening from 12[th] April 2021, in line with government guidance. Due to the disruption in travel and quarantine requirements, many of the individuals and organisations who took shipments for us are no longer able to travel, which has severely disrupted our ability to send items to where they are most needed.
We have also not been able to run any fundraising activities such as our sales since mid-March 2020, but are fortunate to still receive some donations, and have continued to sell items (particularly fabric) online. This has allowed us maintained sufficient reserves to enable us to make monetary donations to organisations working in the areas that we would normally ship to, to allow some aid to still be delivered.
As a result of the operational difficulties outlined above, we have only succeeded in making 18 shipments during the year, the majority of which have gone to France, providing 17 tonnes of aid (2020 – 96 shipments, providing 100 tonnes of aid).
We continue to be aware of the risk of the short term nature of the lease for the property that we operate from. We are seeking new premises but finding sufficient space in a good location, with the necessary access, is proving problematic. The situation is likely to force our hands in the near future.
**TAR**
March **2012**
5
## **Section E Financial review**
## **Brief statement of the**
**charity’s policy on reserves**
The charity is aiming to build reserves sufficient to enable an orderly run down of the charity should it ever be required. It is considered that around 6 months of expenditure should enable this, and therefore approximately £10,000. In addition, we are aware that when we are required to move premises, this is likely to be expensive and we are seeking to keep aside a further £10,000 for this. Our closing balance at the end of the year of £21,033 is slightly above this level, and any funds not required for the premises move will then be put towards our charitable activities.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
The income for the charity primarily comes from donations and the sale of goods that are unsuitable for distribution as aid.
Expenditure is spent primarily on carrying out our charitable objectives. The only overhead costs that we incur are rates on the building (the building is very kindly provided by local council free of charge, although we do pay service charge, insurance etc.), and some small admin expenses such as printing and postage. These are kept to a minimum.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|K Dew|F Smith-Roberts|
|---|---|---|
||Keith Dew|Federica Smith-Roberts|
||
Treasurer|Chair|
||10/07/2021||
||10/07/2021||
**TAR**
March **2012**
6
|**Refugee Aid From Taunton**||**1180367**||
|---|---|---|---|
|**Receipts and payments accounts**|||**CC16a**|
|01/04/2020
**For the period**
**from**|**To**|31/03/2021||
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**4,103**
**13,145**
**458**
**120**
**-**
**-**
**-**
**-**
**17,826**
**-**
**-**
**-**
**17,826**
**4,762**
**240**
**1,434**
**58**
**-**
**2,611**
**1,520**
**10,625**
**-**
**-**
**-**
**10,625**
**7,201**
**-**
**13,832**
**21,033**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**4,103**
**13,145**
**458**
**120**
**-**
**-**
**-**
**-**
**17,826**
**-**
**-**
**-**
**17,826**
**4,762**
**240**
**1,434**
**58**
**-**
**-**
**2,611**
**-**
**1,520**
**10,625**
**-**
**-**
**-**
**10,625**
**7,201**||**Last year**
**to the nearest £**|
|Donations|**4,103**|||||**7,848**|
|Sale of donated items|**13,145**|||||**12,176**|
|Fundraising|**458**|||||**3,627**|
|Gift aid received|**120**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**17,826**|||||**23,651**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**23,651**|
||||||||
|
Grants and donations|**4,762**|||||**9,990**|
|Transport|**240**|||||**4,360**|
|Insurance|**1,434**|||||**258**|
|Warehouse expenses|**58**|||||**200**|
|Purchase and repair of sewingmachines|**-**|||||**1,755**|
|Advertisingandprinting||||||**128**|
|Rent and rates|**2,611**|||||**2,570**|
|DBS checks||||||**10**|
|Postage|**1,520**|||||**-**|
|**_Sub total_ **|**10,625**|||||**19,271**|
||||||||
|**A4 Asset and investment**
**purchases (see table)**|||||||
|**,**|**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**19,271**|
||||||||
||**7,201**|**-**|**-**|
**7,201**||**4,380**|
||**-**|**-**|**-**|**-**||**-**|
||**13,832**|**-**|**-**|**13,832**||**9,452**|
||**21,033**|**-**|**-**|**21,033**||**13,832**|
CCXX R1 accounts (SS)
10/07/2021
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|K Dew
Signature
F Smith-Roberts
**Details**
**Details**
Bank account
Paypal account
Cash
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**19,059**
**-**
**1,932**
**-**
**42**
**-**
**21,033**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Federica Smith-Roberts
Keith Dew|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||F Smith-Roberts|Federica Smith-Roberts|10/07/2021|
||K Dew|Keith Dew|10/07/2021|
CCXX R2 accounts (SS)
10/07/2021
2