CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1711012020 Period start date To 1611012021 Period end date Charity name: Musica Secreta Charlty registration number: 1180343 Objectives and Activities SORP Eferen Sumrnary of the purposes of the charity as set out in its goveming documenl Para 1.17 The purposes of our charity are To advance education, for the public benefit. in the knowledge and appreciation of music primarily but not exclusively for female voices, whether for choir, consort, or solo voices, accompanied or unaccompanied. To further the development of public appreciation of and education in the musical arts through concerts, workshops, conferences, lertures, broadcasts, publications (print. digital, and online), and recordings, and by such other means as the trustees shall from time to time determine. The charity fulfils ils purposes through giving ConrtS. making recordings, and running workshops. Where possible and practical. amaleur choirs are invited to be involved in performances. Summary of the main activities in relation to those purposes for the publi benefit, in particular, the aclivities, projects or seNices idontified in thg ac(x)unts. Para 1.17and 1.19 The charity also engages in primary irading through its website, selling scores and CDS. The website is also used to distribute free scores and advice to choirs wishing to develop experience in singing female-voice polyphony. The charity supports two ensembles: Musica Secrela, a professional ensemble normally comprising 8-10 singers, viol, and keyboard (organ or harpsichord}- and Celestial Sirens, an amateur choir based in the south of England that meets on an ad hoc basis to prepare perfomiances, sometimes alongside Musica Secreta. Musica Secreta is directed by Laurie Stras- Celeslial Sirens will in the future be directed by Deborah Roberts.
Statement confirming whether the trustees have had regard lo the guidance issued by the Charity Commission on public benefit P8r8 1.18 In shaping the objectives for and planning the charity's activities, the trustees have had regard lo the Charity Commission's guidance on public benefit and fee charging. The ensemble relies on grants and income from fees and primary trading to cover the costs of ils aclivities. Budgets for projects are based on industry- appropriate rates (such as union- recommended rales. where available); grants are sought to reduce the fees char eable to romoters. Additional information (optional) You ma choose to include fijrther statements where relevant about: SORP reference Pard 1.38 Policy on grant making Para 1.38 Policy on social inve8tmenl including program related inveslment The charity. the prirnary trading. and the ensemble are all managed by one person {Stras}, who is also responsible for the research on which prograrnmes are based. This involves all reporting tasks (accounting and annual report). populating and managing the website, grant writing arid other forms of fundraising. administralion around recordings and rehearsals (including accommodation, scheduling, booking of artisls and technicians). More tasks are being added to the overall load - managing a self-release label, social media marketing land profile strategy} and delivery. Somelimes this feels unsustainable, but other members of the ensemble are only able to help in a limited way because none of the activity is r8munerated. Pard 1.38 Contribution made by volunleers Other Achievements and Performance SORP refe
Between 17 October 2020 and 16 October 2021. fomial activities have included: Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Pera 1.20 Work towards a new recording I concert series. including a new commission Launch of the new score shop on the ensemble websile. Mother, Sister, Daughter This project has come about because of Stras's discoveries in respect of two Italian manuscripis connected with convents - and the desire to create a programme that is about women's conversations about women's relalionships. For this project. the ensemble has also made its first commission. to British composer Joanna Marsh, for a new work. °The Veiled Sisters." We have successfully raised £7000 towards the project- from the Leche Trust, the Ambache Charitable Trusl, Angel Early Music- and were given funding-in-kind by Stapleford Granary for a residency in August. We will be running a crowdfunder campaign in January and February. Recording should have taken place from 17-20 Oclober 2021, right after the close of this accounting year, however one of thE ensemble's children contracted covid and the sessions were cancelled. The release of the CD is due to take place in June 2022. with a launch concert al Kings pla in London. since the recording is now postponed until March 2022 (and will now take place at Stapleford Granary), the release will be digital only (with some physical copies pressed for concerts) and we will self-release the CD. ConrtS are planned at Stapleford Granary, Kings Place, and Music at Stour. We have submitted a proposal for a filmed COnrt to Bloomington Early Music Festival. We will hear about this in the new year. If successfijl, filming will take place before the Stapleford Granary concert and the recording. Musica Secreta score shop We have been selling the Swres for Lucrezia Borgia's Daughterfrom Ihe website for some years now, but the process of ordering, invoicing, then sending the scores by email was very labour-intensive lo avoid problems with VAT. The new score shop is Sgt u for download sales to the UK, and
non-EU countries EU sales can slill be paid for on the website. but have to be sent manually as before. We are offering more . free scores. accompaniment scores. and backing tracks for download. We have a sharp learning cutve that will no doubt conlinue into the next financial year. specifically in the areas of soual medialinternet PFofile and marketing. Financial Review Review of the charity's financial position at the end of the period Para 1.21 The bank account had a credit balance of £12,825.73. and the cash box contains £54.00. Total income from all sources was £8320.15. Total expenditure was £5808.94. Expenditure was lower than incom& this year, bul a large portion of the credit balance will be used by recording in the next financial year. Statement explaining the policy for holding reserves stating why they are held Ptra 1.22 Reserves are needed to bridge the gap between spendinglpaying fees and receiving payment from promoters. The ideal level of reserves is £3000 per contracted concert. the minimum we judge to be necessary to cover compensatory artists, fees for a single concert in case of romoter non- menl. Although there is no separate account for reserves. there is capacity to cover our ideal reserve amount for 2020121 in the eneral fund. nla Amount of reserves held 1.22 Reasons for holding zero reseTves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going conrn Pèrè 1.22 Para 1.24 nla Pard 1.23 nla Additional informatlon {optional)
You ma choose to inclLtde further statements where relevant al)oul'. Royalties on recordings: primary trading grants; crowdfunding The charity's principal sources of funds (including any ftjndraising) Part 1.47 Investment pollcy and objectives including any soaal investmalll policy adopted P8f8 1.46 Risks include: director retiring shrinking of arts sector in the UK continued pandemic making performancelrecordinglscheduling unviable A description of the principal risks facing the charity Pard 1.46 other Structure, Governance and Management Description of charity's trusts.. Type of governing document Pard 1.25 Tha charity is govemed by a constitution. How is the charity constituted? o)rporated rl%S()r.ipiion, Cl(),, Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 The charity is a Charitable Incorporated Association. Para 1.25 The trustees were approached by the ensemble's directors on Ihe basis of their knowledge and skills associated with thè charity's purposes. Additional fnforniatlon (optlonal) You ma choose to indude fvrther statements where relevant about= Policies and procedures adopted for the inductlon and training of trustees Por8 1.51 The charity's organisational structure and an wider Para 1.51
neOrk with which the charity works Relationship with any related parties Para 1.51 Mr Nick Boslon completed his first term as Trustee on 16 October 2021. He has volunteered to serve lor an additional lerm to 16 October 2024, to lCh the other Trustees reed wth thanks. Other Reference and Admlnistrative details Charit name Other name the charit uses Re istered chari number Charily's principal address Musica Secreta 1180343 24 Oakmount Ave Southampton S017 1DR UK
Names of the charfty trustees who manage the charity Datbs actsd If not for who 8ar Trust•• nam Offlce Ilf any) Nam• of rsOn lor botyl èntitled toa Int trusts• Mr Nick Boston Chair Terms.. 1711012018- 1611012021 & 1711012021-16110124 Term: 1711012018- 1611012022 Term: 1711012020- 1611012023 Ms Sarah Dunant Prof Andrew Pinnock Funds held as custodian trustees on behalf of others Description of the assets nla held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls wthin the Gustodian charity's objects nla Delails of arrangements for safe custody and segregation of such assets from the charity's own assets nla Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address advisor Name of chief executive or names of senior staff members {Optional information) Professor Laurie Stras- administrator for the charity: director of the ensemble Exemptions from disclosure Reason for non-disclosure of ke ersonnel details nla
Declarations Th8 trusteès declare that they havè approved the trustees, report above. Slgned on behalf of the charity's trustees Signature(s) Full name{s) Position {eg Secretary, Chair, etc) hj. A. 8os7DNI Cl*lIR Date 2+111121
Charity Name No (if any) Musica Secreta 1180343
Receipts and payments accounts For the period Period start date To from 10/17/2020
Period start date Period end date To 10/17/2020 10/16/2021
Section A Receipts and payments
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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Concerts - - - -
Donations 450 - - 450
Education 125 - - 125
Grants - 3,200 - 3,200
Primary trading 948 - - 948
Royalties 539 - - 539
3,058 - - 3,058
Gift Aid - - - -
Sub total (Gross income for AR) 5,120 3,200 - 8,320
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total [ - ] - - -
Total receipts 5,120 3,200 - 8,320
A3 Payments
Accommodation and subsistence 738 - - 738
Primary trading expenses 225 - - 225
Professional fees - musicians 3,000 1,300 - 4,300
Professional fees - technical - - - -
Professional fees - other - - - -
Space charges/hire - 24 - 24
Transaction charges 42 - - 42
Travel - 479 - 479
- - - -
Sub total 4,006 1,803 - 5,809
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - -
Total payments 4,006 1,803 - 5,809
Net of receipts/(payments) 1,114 1,397 - 2,511
A5 Transfers between funds - - - -
A6 Cash funds last year end 9,121 1,248 - 10,369
Cash funds this year end 10,235 2,645 - 12,880
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Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted | ||||
|---|---|---|---|---|---|
| Categories | Details | funds | funds | ||
| B1 Cash funds | Cash in bank Cash in hand |
Total cash funds | to nearest £ 10,181 54 - 10,235 |
to nearest £ 2,645 - - 2,645 |
|
| (agree balances with receipts and payments account(s)) |
OK | OK | |||
| Unrestricted | Restricted | ||||
| funds | funds | ||||
| Details | to nearest £ | to nearest £ | |||
| B2 Other monetary assets | stocks of CDs | for resale: 671 @£4.50 each | 3,020 - - - - - |
- - - - - - |
|
| B3 Investment assets | Details | Fund to which asset belongs |
Cost (optional) - - - - - |
||
| B4 Assets retained for the | Details | Fund to which asset belongs |
Cost (optional) - |
||
| charity’s own use | - - - - - - - - |
||||
| Fund to which | Amount due | ||||
| B5 Liabilities | Details | liability relates | - - - - - (optional) |
||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Name |
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CC16a
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Last year
to the nearest £
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10,004
1,591
800
3,336
1,771
63
-
-
17,464
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17,464
621 590 19,636 3,885 1,451 296 35 1,726 - 28,240
28,240 - 10,776 - 21,091 10,315
Endowment funds
to nearest £
-
OK
Endowment funds to nearest £
-
Current value (optional)
-
Current value (optional)
When due (optional)
Date of approval