cio Bradfield Village Hall
Annual Report April 2025 – March 2026
This is the Annual Report of the Bradfield Village Hall CIO – Charity number 1180330 (formerly Bradfield Village Hall Trust – charity number 300129) of Southend Road, Bradfield Southend, Reading RG7 6EY. The trustees during 2025/26 have been Antony Powell, (Chair), Eva Roggenstein (Treasurer), Jane Gaut, Nigel Neenan, Steve O’Reilly (who resigned August 2025), Chris Tidbury and Fiona Woods, with Sarah Westcar as secretary. Rosemary Balsdon took over as Parish Council representative in May 2025. It is a Charitable Incorporated Organisation governed by its constitution. The Trustees are also known as the Management Committee. As well as the Village Hall, the Trustees are the managing trustees of the adjacent Bradfield Playing Fields (Charity Number 314297) on behalf of Fields in Trust. Emma Rolfe has continued in her role as the Bookings Administrator. She also cleans the hall and posts on our social media pages.
The major project this year has been the refurbishment of the hall. This started at the end of July 2025 with the scaffolding going up. The main plan put forward was to reduce the hall operating costs by making it more energy efficient. This involved replacing the roof, insulating the walls internally, rewiring the building and bringing the heating system up to modern day standards. Because of successful fundraising we were able to include what had been seen as phase 2 into the summer schedule and this involved moving the toilets to where the kitchen and storeroom had been and relocating the kitchen to the old committee room. We also used the opportunity of the roof asbestos removal to remove the leaky asbestos roof from the back storage unit.
Due to the generosity of locals, we were able to make full use of a match funding grant of £25,000 from the Greenham Trust. We had a grant of £5,000 from Englefield Trust and the Parish Council were able to use CIL funds to give £50,000. We also got a West Berks Council Rural England Prosperity Fund grant of £18,000 which went towards the solar panels and new heating system. At the last minute, due to some hard work from members of the committee we received a Platinum Jubilee Village Halls grant of £40,834 which came from Defra. The new Fundraising subcommittee also put on a wonderful Music Bingo and Curry night.
One of the main reasons that we were able to do so much work on a tight budget was due to Tim Mote acting as our Project Manager. He was ably helped by Jon Alderman and a team of locals who were called on to help at various stages of the project. Jeremy Harrison and Edwin Bruce-Gardner were also invaluable in keeping an oversight on the project.
The main works were completed by the end of October and we had an opening ceremony on 1[st] November 2025 with Chris Tarrant cutting the ribbon. The work of many people was recognised when The Village Hall and the Associated Committees who were involved with the renovations were nominated for a West Berks Community Champion Award by Kimiko Dearing, chair of the Parish Council, and were highly commended in the Community Group category.
There are still some details to finish off but the list of these is gradually being reduced. It is good to see that the Bridge Club that had left to find warmer accommodation has come back and the positive comments from the Gardening Club members, when they had their opening meeting this month, were very encouraging. Other regular users, such as the Thursday Coffee and Cake mornings, Saturday Markets and WI seem very happy with the new setup. We have already gained some new regular users and hopefully more will come when they see the facilities that we now offer. The next major event is the Mayfayre and we hope that the weather will be kind for that.
The playing field is being kept in good condition by our contractors, Scofell, and we appreciate the contribution the Parish Council have given us towards the upkeep of the grounds. There is now a subcommittee looking at the refurbishment of the playground, which is our next major project. We were very grateful to various people who enabled us to replace the fencing across the front of the playground which already makes it look smarter,
We hope that we now have a community asset that really enhances the village, and thanks again to all those who made it possible.
The Management Committee
BRADFIELD VILLAGE HALL MANAGEMENT COMMITTEE
ACCOUNTS YEAR ENDING 31 December 2025
BRADFIELD VILLAGE HALL CHARITY No. 1180330
INCOME
EXPENDITURE
| 2024 2025 8,382.30 Hall Lettings 5,013.20 495.00 Field/Court/Car Park 440.00 300.00 Mayfayre grant 0.00 3,500.00 Parish Council grant for Field maintenance 4,400.00 0.00 West Berkshire Lottery 127.00 0.00 EasyFundraising 95.40 0.00 Donation towards new playground fence 1,500.00 800.00 Shop Grant for CCTV+Playbark 0.00 400.00 Shop Ground Rent 400.00 950.58 Saturday Market Income 649.69 1,934.70 Thursday Coffee mornings 619.14 34.50 Events for general funds 196.80 8,490.00 Donation towards general funds 0.00 169.70 Interest 165.32 1,550.00 Retained Deposits 900.00 4,110.00 Donations to Dev Project (via Good Exchange) 0.00 0.00 Group donations to Dev Project 2,729.49 32.00 Individual Donations to Dev Project 21,470.86 0.00 Mayfayre grant to Dev Project 3,000.00 0.00 Grants for Development Project 121,191.00 0.00 BVH general funds 6,000.00 0.00 HMRC Gift Aid 5,127.75 245.00 West Berkshire Lottery 263.50 77.42 EasyFundraising 83.55 0.00 Thursday Coffee mornings 1,214.90 1,019.68 Events for Project funds (Profit) 3,278.84 3,030.25 Interest from Project accounts 1,413.84 27,006.78 REGULAR INCOME 14,506.55 8,515.35 PROJECT INCOME 165,773.73 BRADFIELD PLAYING FIELDS CHARITY No. 314297 115.25 Rates 2024/25 342.35 361.06 Insurance 2024/25 988.92 35,998.44 181,611.55 |
2024 2025 8,382.30 Hall Lettings 5,013.20 495.00 Field/Court/Car Park 440.00 300.00 Mayfayre grant 0.00 3,500.00 Parish Council grant for Field maintenance 4,400.00 0.00 West Berkshire Lottery 127.00 0.00 EasyFundraising 95.40 0.00 Donation towards new playground fence 1,500.00 800.00 Shop Grant for CCTV+Playbark 0.00 400.00 Shop Ground Rent 400.00 950.58 Saturday Market Income 649.69 1,934.70 Thursday Coffee mornings 619.14 34.50 Events for general funds 196.80 8,490.00 Donation towards general funds 0.00 169.70 Interest 165.32 1,550.00 Retained Deposits 900.00 4,110.00 Donations to Dev Project (via Good Exchange) 0.00 0.00 Group donations to Dev Project 2,729.49 32.00 Individual Donations to Dev Project 21,470.86 0.00 Mayfayre grant to Dev Project 3,000.00 0.00 Grants for Development Project 121,191.00 0.00 BVH general funds 6,000.00 0.00 HMRC Gift Aid 5,127.75 245.00 West Berkshire Lottery 263.50 77.42 EasyFundraising 83.55 0.00 Thursday Coffee mornings 1,214.90 1,019.68 Events for Project funds (Profit) 3,278.84 3,030.25 Interest from Project accounts 1,413.84 27,006.78 REGULAR INCOME 14,506.55 8,515.35 PROJECT INCOME 165,773.73 BRADFIELD PLAYING FIELDS CHARITY No. 314297 115.25 Rates 2024/25 342.35 361.06 Insurance 2024/25 988.92 35,998.44 181,611.55 |
2024 2025 8,382.30 Hall Lettings 5,013.20 495.00 Field/Court/Car Park 440.00 300.00 Mayfayre grant 0.00 3,500.00 Parish Council grant for Field maintenance 4,400.00 0.00 West Berkshire Lottery 127.00 0.00 EasyFundraising 95.40 0.00 Donation towards new playground fence 1,500.00 800.00 Shop Grant for CCTV+Playbark 0.00 400.00 Shop Ground Rent 400.00 950.58 Saturday Market Income 649.69 1,934.70 Thursday Coffee mornings 619.14 34.50 Events for general funds 196.80 8,490.00 Donation towards general funds 0.00 169.70 Interest 165.32 1,550.00 Retained Deposits 900.00 4,110.00 Donations to Dev Project (via Good Exchange) 0.00 0.00 Group donations to Dev Project 2,729.49 32.00 Individual Donations to Dev Project 21,470.86 0.00 Mayfayre grant to Dev Project 3,000.00 0.00 Grants for Development Project 121,191.00 0.00 BVH general funds 6,000.00 0.00 HMRC Gift Aid 5,127.75 245.00 West Berkshire Lottery 263.50 77.42 EasyFundraising 83.55 0.00 Thursday Coffee mornings 1,214.90 1,019.68 Events for Project funds (Profit) 3,278.84 3,030.25 Interest from Project accounts 1,413.84 27,006.78 REGULAR INCOME 14,506.55 8,515.35 PROJECT INCOME 165,773.73 BRADFIELD PLAYING FIELDS CHARITY No. 314297 115.25 Rates 2024/25 342.35 361.06 Insurance 2024/25 988.92 35,998.44 181,611.55 |
2024 2025 |
2024 2025 |
2024 2025 |
|---|---|---|---|---|---|
| 76.84 | Rates | 169.33 | |||
| 388.56 | Water | 436.02 | |||
| 687.70 | Licences+Memberships | 574.14 | |||
| 1,034.31 | Insurance | 1,960.21 | |||
| 4,666.58 | Electricity | 3,470.96 | |||
| 60.00 | Mobile phone | 60.00 | |||
| 1,625.69 | Maintenance | 7,953.68 | |||
| 326.40 | Playground/Court | 237.60 | |||
| 275.79 | Software | 335.79 | |||
| 4,299.25 | Mowing Field | 4,809.36 | |||
| 1,744.87 | Cleaner | 1,869.80 | |||
| 270.00 | Window Cleaning | 290.00 | |||
| 2,319.45 | Bookings Secretary | 2,492.44 | |||
| 199.08 | Social Media | 205.72 | |||
| 366.26 | Cleaning Materials | 72.43 | |||
| 2,005.90 | Returned Deposits | 400.00 | |||
| 155.10 | Miscellaneous (fundraising, etc) | 220.63 | |||
| 0.00 | Transfer to Project a/c | 6,000.00 | |||
| 2,152.80 | Development Project | 243,098.14 | |||
| 8,490.00 | Donor Request to Transfer togeneral funds | 0.00 | |||
| 300.00 | Donor Request for a refund | 0.00 | |||
| 20,501.78 | REGULAR EXPENSE | 31,558.11 | |||
| 10,942.80 | PROJECT EXPENSE | 243,098.14 | |||
| 115.25 | Rates 2024/25 | 342.35 | 115.25 | Rates 2024/25 | 342.35 |
| 361.06 | Insurance 2024/25 | 988.92 | 361.06 | Insurance 2024/25 | 988.92 |
| 35,998.44 | 181,611.55 | 31,920.89 | 275,987.52 |
BALANCE SHEET AS AT 31 DECEMBER 2025
| Accumulated Fund | |||
|---|---|---|---|
| 110,884.40 | Reserve 1.1.25 | 114,961.95 | |
| 4,077.55 | Excess of Income over | -94,375.97 | |
| Expenditure | |||
| 114,961.95 | 20,585.98 |
| Assets | ||
|---|---|---|
| 3,276.50 | Co-op Current | 2,741.07 |
| 19,060.82 | Co-op Deposit | 2,988.28 |
| -1,560.90 | Returnable Deposits | 500.00 |
| 52.11 | Petty Cash | 52.11 |
| 19,219.88 | Co-op Project (new a/c) | 14,298.34 |
| 698.70 | Co-op 95-day Project | 0.00 |
| 70,104.84 | The Charity Bank | 6.18 |
| 4,110.00 | The Good Exchange | 0.00 |
| 114,961.95 | 20,585.98 |
Signed…………………………………………………Chairman ……………………………………..Treasurer
8r•th•ld Vlllage Hall It1803301 Report to the Trustees of accounts fx the year ended 315t Decemb•r 2025 RESPECTIVE RESPONS181LmES OF TRUSTEES AND EXAJAINER The Trustees. are reSp(s1b1e for the preparation of the accounts. The Trustees consider that an audlt Is not required for this year under sectTon 144121 of the Charitie5 Act 2011 (the Act) and that an indepnt examination is needed. It 15 my resporGiblllty to: examine the flnancial statements under sert70n 145 of the Act. D fkn the procedures iald down in the general Dirertions given by the Charity Commission under sectTon 14515llb) of the Act; and state whether particutar matter5 tfft come to mv attent1. BASIS OF INDEPENDENT EXAMINER'S REPORT My examlnatlon wa5 tarried out in accordance with the general direttions given by the Charity Commission. An examinatIL includes a review of the accounting records kept by the Charity and a comparisori of the accounts presented with those records. It also inclL¥Je5 consideration of any unusual Items or d75c105ures in the flnanclal statements. and seeking explanations from you as Tru5tee5 concerning any such matter5. The prcKedures undertaken do r)t provide all the eVidee that would be req¢thred in an alt arKt consequently no opinion is 8iven as to whether the accounts present a 'true and fair view. and the rewt TS limited to those matters set out in the statement below. INDEPENDENT EXAMINER'S STATEMENT In connection with my examination, no matter has come to my attention: 111 whlch glves me reasonable cause to believe that in any material respect the requiremersts: ° to keep accounting records in accordance wlth section 130 of the Charities o to prepare accounts which accord with the accounting recc*th c(Mwly wlth the account7n4 requirements of the Chafftles Art. or 12) to which, in my opinion, attention should be drawn in rKder to enable a proper rstandino of the accounts to be reached. Jennlfer Edmondson Andorra thend Road Bradfield Southend RG7 6EP Signatwe: Date: 17 FebruAry 2026
8r•th•ld Vlllage Hall It1803301 Report to the Trustees of accounts fx the year ended 315t Decemb•r 2025 RESPECTIVE RESPONS181LmES OF TRUSTEES AND EXAJAINER The Trustees. are reSp(s1b1e for the preparation of the accounts. The Trustees consider that an audlt Is not required for this year under sectTon 144121 of the Charitie5 Act 2011 (the Act) and that an indepnt examination is needed. It 15 my resporGiblllty to: examine the flnancial statements under sert70n 145 of the Act. D fkn the procedures iald down in the general Dirertions given by the Charity Commission under sectTon 14515llb) of the Act; and state whether particutar matter5 tfft come to mv attent1. BASIS OF INDEPENDENT EXAMINER'S REPORT My examlnatlon wa5 tarried out in accordance with the general direttions given by the Charity Commission. An examinatIL includes a review of the accounting records kept by the Charity and a comparisori of the accounts presented with those records. It also inclL¥Je5 consideration of any unusual Items or d75c105ures in the flnanclal statements. and seeking explanations from you as Tru5tee5 concerning any such matter5. The prcKedures undertaken do r)t provide all the eVidee that would be req¢thred in an alt arKt consequently no opinion is 8iven as to whether the accounts present a 'true and fair view. and the rewt TS limited to those matters set out in the statement below. INDEPENDENT EXAMINER'S STATEMENT In connection with my examination, no matter has come to my attention: 111 whlch glves me reasonable cause to believe that in any material respect the requiremersts: ° to keep accounting records in accordance wlth section 130 of the Charities o to prepare accounts which accord with the accounting recc*th c(Mwly wlth the account7n4 requirements of the Chafftles Art. or 12) to which, in my opinion, attention should be drawn in rKder to enable a proper rstandino of the accounts to be reached. Jennlfer Edmondson Andorra thend Road Bradfield Southend RG7 6EP Signatwe: Date: 17 FebruAry 2026