cio Bradfield Village Hall
Annual Report 2024/25
This is the Annual Report of the Bradfield Village Hall CIO – Charity number 1180330 (formerly Bradfield Village Hall Trust – charity number 300129) of Southend Road, Bradfield Southend, Reading RG7 6EY. The trustees during 2024/25 have been Antony Powell, (Chair), Eva Roggenstein (Treasurer), Jane Gaut, Nigel Neenan, Steve O’Reilly (Parish Council representative), Gordon Fletcher (who resigned in January 2025), Chris Tidbury (who joined in October 2024) and Fiona Woods (who joined in February 2025) with Sarah Westcar as secretary. It is a Charitable Incorporated Organisation governed by its constitution. The Trustees are also known as the Management Committee. As well as the Village Hall, the Trustees are the managing trustees of the adjacent Bradfield Playing Fields (Charity Number 314297) on behalf of Fields in Trust. Emma Rolfe has continued in her role as the Bookings Administrator. She also cleans the hall and posts on our social media pages.
The major thing this year has been the work of the Development Committee in looking at the best way to keep the hall functioning. This resulted in a Community Consultation event at the end of November which was an opportunity for villagers to hear about the current plans and give their feedback. The main plan put forward was to reduce the hall operating costs by making it more energy efficient. This will involve replacing the roof, insulating the walls internally, rewiring the building and bringing the heating system up to modern day standards. An estimated cost for this was put at about £300,000 but one of the participants at the meeting was a project manager and he has worked hard to produce a viable work plan to reduce this to £153,060. On the other side of the equation is the fundraising. As of this past weekend, i.e. April 12[th] , we have reached our target of £25,000 so we now meet Greenham Trust's grant offer of another £25,000 to match it. Combined with what we'd already had in the development account, plus grants from the Englefield Trust (£5,000), the Bradfield Parish Council CIL fund (£50,000) and a Levelling Up grant from WBC (£18,000), we will have at least £197,000 to start the renovation project this summer. All in all, thanks to the generosity of supporters, we have raised enough to go ahead with Phase 1 this summer and even contemplate starting on Phase 2.
Meanwhile the hall is still used on a regular basis. The Thursday coffee mornings and Saturday Markets show what can be done if there are dedicated people to run them. Dog training, WI, Gardening Club and others are still regular users and we have bookings for parties and other social events. Especial mention should be made for the Race Night which raised around £1,000. Hopefully after the work in the summer we can concentrate on getting more people to use the hall.
Last year’s Mayfayre was difficult due to the rain but fortunately the field did not seem to suffer any long-term damage. Our new contractors, Scofell, are doing a good job keeping it looking good and we appreciate the contribution the Parish Council have given us towards the upkeep of the grounds and the playground inspection. The hall was a valued retreat for many during the Mayfayre and it was packed, resulting in the WI having their best takings. Again, although the floor looked in a sorry state after the event it seems OK now and after the summer works is due to be refurbished.
Thanks are due to the Shop for a grant that enabled us to improve the security cameras which Chris has valiantly kept functioning, and also to replenish some of the play bark under the climbing frame.
It was recognised a number of years ago that the drains were failing but when there was the possibility of a new hall going up there was no point in replacing them, so barriers were put in place to try to reduce further damage. Now that we are keeping the existing hall it is time to replace them. This work should be done next half term. Other work that has been completed recently is upgrading the loos,and painting the kitchen and committee room. Again, thanks to all who have been involved with this.
We are very grateful to those people and organisations who have supported the hall over the past year and we hope that the work that is planned will provide a community asset that will enhance the village.
The Management Committee
BRADFIELD VILLAGE HALL MANAGEMENT COMMITTEE
ACCOUNTS YEAR ENDING 31 December 2024
INCOME
EXPENDITURE
BRADFIELD VILLAGE HALL CHARITY No. 1180330
| BRADFIELD VILLAGE HALL CHARITY No. 1180330 | BRADFIELD VILLAGE HALL CHARITY No. 1180330 | BRADFIELD VILLAGE HALL CHARITY No. 1180330 | BRADFIELD VILLAGE HALL CHARITY No. 1180330 | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 2023 | 2024 | 2023 | 2024 | |||||||||
| 12,036.88 | Hall Lettings | 8,382.30 | 72.74 | Rates | 76.84 | |||||||
| 506.00 | Field/Court/Car Park | 495.00 | 918.36 | Water | 388.56 | |||||||
| 1,000.00 | Mayfayre grant | 300.00 | 308.26 | Licences+Memberships | 687.70 | |||||||
| 3,500.00 | Parish Council grant for Field maintenance | 3,500.00 | 1,015.22 | Insurance | 1,034.31 | |||||||
| 250.00 | Parish Council grant towards coffee mornings | 0.00 | 7,480.20 | Electricity | 4,666.58 | |||||||
| Shop Grant for CCTV and Playbark | 800.00 | 37.50 | Mobile phone | 60.00 | ||||||||
| 400.00 | Shop Ground Rent | 400.00 | 148.07 | Coffee morning | 0.00 | |||||||
| 785.87 | Saturday Market Income | 950.58 | 499.89 | Maintenance | 1,625.69 | |||||||
| 2,288.30 | Thursday Coffee mornings | 1,934.70 | 111.00 | Playground/Court | 326.40 | |||||||
| 167.50 | Events for general funds | 34.50 | 237.59 | Software | 275.79 | |||||||
| 119.65 | Interest | 169.70 | 4,212.34 | Mowing Field | 4,299.25 | |||||||
| 100.00 | Youth Shelter Ground Rent | 0.00 | 1,842.00 | Cleaner | 1,744.87 | |||||||
| 2,100.00 | Retained Deposits | 1,550.00 | 160.00 | Window Cleaning | 270.00 | |||||||
| 0.00 | Donation to general funds (transfr'd from Project) | 8,490.00 | 2,916.00 | Bookings Secretary | 2,319.45 | |||||||
| 1,126.77 | Donations to Dev Project (direct to us) | 32.00 | 230.25 | Social Media | 199.08 | |||||||
| 14,380.00 | Donations to Dev Project (via The Good Exchange) | 4,110.00 | 198.68 | Cleaning Materials | 366.26 | |||||||
| 18,643.00 | Grants for Development Project | 0.00 | 1,900.00 | Returned Deposits | 2,005.90 | |||||||
| 5,351.19 | HMRC Gift Aid | 0.00 | 164.35 | Miscellaneous (fundraising, etc) | 155.10 | |||||||
| 282.50 | West Berkshire+Nat'l Lottery | 245.00 | ||||||||||
| 106.66 | EasyFundraising | 77.42 | 0.00 | Green Clock Bradfield Ltd | 0.00 | |||||||
| 1,648.02 | Events for Project funds | 1,019.68 | 99.28 | Development Project | 2,152.80 | |||||||
| 1,529.70 | Interest from Project accounts | 3,030.25 | 0.00 | Donor request to transfer to general funds | 8,490.00 | |||||||
| 0.00 | Green Clock Final Closure | 1.00 | 0.00 | Donor request for refund | 300.00 | |||||||
| 23,254.20 | REGULAR INCOME | 27,006.78 | 22,452.45 | REGULAR EXPENSE | 20,501.78 | |||||||
| 43,067.84 | PROJECT INCOME | 8,515.35 | 99.28 | PROJECT EXPENSE | 10,942.80 | |||||||
| BRADFIELD PLAYING FIELDS CHARITY No. 314297 | ||||||||||||
| 109.10 | Rates 2023/24 | 115.25 | 109.10 | Rates 2023/24 | 115.25 | |||||||
| 351.78 | Insurance 2023/24 | 361.06 | 351.78 | Insurance 2023/24 | 361.06 | |||||||
| 66,782.92 | 35,998.44 | 23,012.61 | 31,920.89 | |||||||||
| BALANCE SHEET AS AT 31 DECEMBER 2024 | ||||||||||||
| Accumulated Fund | Assets | |||||||||||
| 67,114.09 | Reserve 1.1.24 | 110,884.40 | 5,847.98 | Co-op Current | 3,276.50 | |||||||
| 10,401.12 | Co-op Deposit | 19,060.82 | ||||||||||
| 43,770.31 | Excess of Income over | 4,077.55 | -2,100.00 | Returnable Deposits | -1,560.90 | |||||||
| Expenditure | 96.21 | Petty Cash | 52.11 | |||||||||
| 0.00 | Co-op Project (new a/c) | 19,219.88 | ||||||||||
| 409.01 | Co-op 95-day Project | 698.70 | ||||||||||
| 96,230.08 | The Charity Bank | 70,104.84 | ||||||||||
| 0.00 | The Good Exchange | 4,110.00 | ||||||||||
| 110,884.40 | 114,961.95 | 110,884.40 | 114,961.95 |
Signed…………………………………………………Chairman ……………………………………..Treasurer
Bradneld Vllla8e Hall 111803301 Rewxt to the Tru5tee5 of xcovnts for the yw end•d 31st D•thnb•r Z024 RESPEME RESPON5181LmES OF TRUSTEES AND EXAAINER The Tru5tett. are reswslble fer the preparatkn of the accoth)ts. The TnJstees con5hler that an audll Is Th)i requlred for th15 year under Section 144111 ol Chartties Act 2011 (the Aetl and that an indepeThJwt examinatlon 15 needed. It Is reSPS1b11lty to: D eyAimine the firrKiaL ststerner der wtlt)n 145 of Art: a toilow the pr(Kedure5 laid in the gewal Dlrectlons g1¥ by Chlty cmIsSIon unoer sectio[ 14515llbl of the kl- and o state thether partlcular Matters have cone to my attentfon. bA51S OF IIIDEPENDElff EXJAIINER'S REPORT My examinad¢n wa5 carried IKrt in acCOrdae wth the genernl direcdon5 glven trry the Charity COmrni7On. An examination lThdudes a rewew of the aciixThiting TecoTd5 kepi by the Charity and a cparIsOn of the acccunts presented th those records. It also Includes (SIderatIOn of any nu5ual item5 or di5closure5 in the financlal $tat¢Mnent5, and 5eekin% explanatlons from yeu as Tru5lee5 concerTrin8 any Such matier5. The procedur undertaken th) not provide all the edeTrEe that wthld be rewred in an atht and consequently no oplnlon Is given a5 to whether the accounts present a 'tr and falr vlew, and tl report is limlted to those matters set fxrt In the stateY[t below. IDEPENOENT EXAAIINER'5 STATEMENT In ctr)nortiott Mth rny exarniaation. no miiter15 Cofft to my attentirm: 111 whkh slves reastNth cause to belleve thal sn aTry rnatedal res ihe requirernents.. U lo keep accountinB records In accortjwe 5tion 130 of the thjrttles )£i; and o to prepare accwnts whlch accord wlth the aCcMtIr recrKds and ccqnpiy wlth accoufttlrrfd requlrements of the ChJritles Aci- or 121 to whith. In my opini, attenti SMAd be drawn In der to LThbie a proper derstand?w ol accw)ts to be reached. Jwlfer Edmcffjdson Scrtjthend Road Brndfieid srrtha RG7 6EP Date.. IOFebwary 2025