cio Bradfield Village Hall Annual Report 2023/24
This is the Annual Report of the Bradfield Village Hall CIO – Charity number 1180330 (formerly Bradfield Village Hall Trust – charity number 300129) of Southend Road, Bradfield Southend, Reading RG7 6EY. The trustees during 2023 have been Christine Evans (Chair), Eva Roggenstein (Treasurer), Jane Gaut, Sam Grey, Antony Powell, Nigel Neenan and Steve O’Reilly (Parish Council representative) with Sarah Westcar as secretary. Gordon Fletcher joined in 2024. Christine and Sam resigned at the end of 2023 and Antony took over as interim chair. It is a Charitable Incorporated Organisation governed by its constitution. The Trustees are also known as the Management Committee. As well as the Village Hall, the Trustees are the managing trustees of the adjacent Bradfield Playing Fields (Charity Number 314297) on behalf of Fields in Trust.
Emma Rolfe has continued in her role as the Bookings Administrator. She also cleans the hall and posts on our social media pages. Chris Tidbury took over locking the carpark gates.
The most important thing in this report is to thank Christine. The amount of work that she has put into the hall over the years cannot be overstated. We all owe her a deep debt of gratitude for all that she did, especially those things that kept the hall running but were done behind the scenes and that many of us just took for granted. She was instrumental in getting the new hall project going and if West Berks planners and the village had got behind the project as put forward in the 2017 Vision for the Future document we would probably have a new hall now. Unfortunately, that did not happen and Covid and Putin’s invasion of Ukraine changed things to such an extent that the cost to build a new hall is nearly three times what it was initially. We are very grateful to those people and organisations who have supported the project, and we hope that we can still move forward to provide a community asset that will enhance the village. Sam has also put in a great deal of work over the years and we thank her for that. Both have said that they are still prepared to help with events such as the Watermill visits and Saturday Markets and we are extremely grateful for that.
The Thursday coffee mornings and Saturday Markets show what can be done if there are dedicated people to run them. We also hosted two productions by the Watermill outreach team, Mansfield Park and Macbeth. These were successful events enjoyed by many from the village and further afield. Dog training, WI and Gardening Club are still regular users and we have bookings for parties and other social events. Unfortunately during the very cold weather Bridge Club decided to find a warmer home. We did host a Coronation lunch at the hall but many had their own celebrations so it was not overcrowded.
It was good to have the Mayfayre back as it is one event where the whole village seem to appreciate the facilities and we are very grateful for their grant. We needed to put in place a new contract for the grounds maintenance as Peter Bendall retired after having served us well over the years and that went to Scofell.
We know that we are going to have to work hard to keep this existing hall going for the time being, the roof needed repairing again after more wind damage and the heating struggles in really cold weather, it is not ideal for many who want to hire a hall. Another area that needs addressing are the drains which we had hoped could be replaced by those to the new hall but it is something being looked at.
The Development Committee that was set up to look at how to move the New Hall Project forward have put a lot of time and effort into doing this. Their first brief was to look at funding options and unfortunately, even with a very positive outlook on this, it was clear that due to the substantial rise in costs and lack of a major individual donor it was unlikely that we would be able to raise the funds needed. With this in mind they are now looking at other possible options to provide a hall for the village going forward. We thank them all for the time and effort they have put into this.
The Management Committee appreciate the contribution the Parish Council have given us towards the upkeep of the grounds and the playground inspection. The new benches they provided have now been installed and are very welcome. The playground does need some work on it, but it would still be a good idea to move it to a safer location and there should be some specific grants for this.
Many thanks go to all the committee members for the work that they put in to keep things running and we hope that we can get some positive ideas to keep things going.
BRADFIELD VILLAGE HALL MANAGEMENT COMMITTEE
ACCOUNTS YEAR ENDING 31 December 2023
INCOME
EXPENDITURE
BRADFIELD VILLAGE HALL CHARITY No. 1180330
| BRADFIELD VILLAGE HALL CHARITY No. 1180330 | BRADFIELD VILLAGE HALL CHARITY No. 1180330 | BRADFIELD VILLAGE HALL CHARITY No. 1180330 | BRADFIELD VILLAGE HALL CHARITY No. 1180330 | BRADFIELD VILLAGE HALL CHARITY No. 1180330 | ||||
|---|---|---|---|---|---|---|---|---|
| 2022 2023 |
2022 2023 |
|||||||
| 14,167.62 | Hall Lettings | 12,036.88 | 135.17 | Rates | 72.74 | |||
| 495.00 | Field/Court/Car Park | 506.00 | 0.00 | Water | 918.36 | |||
| 0.00 | Mayfayregrant | 1,000.00 | 308.26 | Licences | 308.26 | |||
| 3,000.00 | Parish Councilgrant for Field maintenance | 3,500.00 | 969.24 | Insurance | 1,015.22 | |||
| 0.00 | Parish Councilgrant towards coffee mornings | 250.00 | 6,832.84 | Electricity | 7,480.20 | |||
| 400.00 | ShopGround Rent | 400.00 | 0.00 | Mobilephone | 37.50 | |||
| 783.80 | SaturdayMarket Income | 785.87 | 0.00 | Coffee morning | 148.07 | |||
| 2,018.74 | ThursdayCoffee mornings | 2,288.30 | 2,427.77 | Maintenance | 499.89 | |||
| 0.00 | Events forgeneral funds | 167.50 | 105.00 | Playground/Court | 111.00 | |||
| 72.31 | Interest | 119.65 | 375.32 | Software | 237.59 | |||
| 0.00 | Youth Shelter Ground Rent | 100.00 | 3,018.80 | MowingField | 4,212.34 | |||
| 2,667.00 | West Berks Covid Grant | 0.00 | 2,000.00 | Cleaner | 1,842.00 | |||
| 2,400.00 | Retained Deposits | 2,100.00 | 286.00 | Window Cleaning | 160.00 | |||
| 69.43 | Credits frompd invoices | 0.00 | 180.00 | Memberships/Purchases | 0.00 | |||
| 450.00 | Insurance Claims | 0.00 | 3,750.00 | Bookings Secretary | 2,916.00 | |||
| 4,955.66 | Donations to Dev Project(direct to us) | 1,126.77 | 250.00 | Social Media | 230.25 | |||
| 5,982.85 | Donations to Dev Project(via TGE) | 14,380.00 | 358.09 | CleaningMaterials | 198.68 | |||
| 59,700.00 | Grants for Development Project | 18,643.00 | 2,342.00 | Returned Deposits | 1,900.00 | |||
| 1,482.60 | HMRC Gift Aid | 5,351.19 | 0.00 | Miscellaneous | 164.35 | |||
| 268.50 | West Berkshire+ Nat'l Lottery | 282.50 | ||||||
| 132.07 | EasyFundraising+ AmazonSmile | 106.66 | 41,764.02 | Green Clock Bradfield Ltd | 0.00 | |||
| 1,457.32 | Watermill + other events Profit | 1,648.02 | 392.95 | Development Project | 99.28 | |||
| 0.00 | Interest from Project a/c | 1,529.70 | 167.48 | The Good Exchange Fees | 0.00 | |||
| 4,475.73 | VAT from GCB and credited to BVH | 0.00 | 1.74 | Earlyaccesspenalty | 0.00 | |||
| 1,230.00 | Credits frompd invoices | 0.00 | ||||||
| 23,721.36 | REGULAR INCOME | 23,254.20 | 23,338.49 | REGULAR EXPENSE | 22,452.45 | |||
| 82,487.27 | PROJECT INCOME | 43,067.84 | 42,326.19 | PROJECT EXPENSE | 99.28 | |||
| BRADFIELD PLAYING FIELDS CHARITY No. 314297 | ||||||||
| 202.75 | Rates 2022/23 | 109.10 | 202.75 | Rates 2022/23 | 109.10 | |||
| 323.99 | Insurance 2022/23 | 351.78 | 323.99 | Insurance 2022/23 | 351.78 | |||
| 106,735.37 | 66,782.92 | 66,191.42 | 23,012.61 | |||||
| BALANCE SHEET AS AT 31 DECEMBER 2023 | ||||||||
| Accumulated Fund | Assets | |||||||
| 26,570.14 | Reserve 1.1.23 | 67,114.09 | 6,134.48 | Co-opCurrent | 5,847.98 | |||
| 10,113.97 | Co-opDeposit | 10,401.12 | ||||||
| 40,543.95 | Excess of Income over | 43,770.31 | -2,873.00 | Returnable Deposits | -2,100.00 | |||
| Expenditure | 145.75 | PettyCash | 96.21 | |||||
| 53,442.89 | Co-opDev Fund | 409.01 | ||||||
| 0.00 | The CharityBank(2-Jan-24) | 96,230.08 | ||||||
| 150.00 | The Good Exchange | 0.00 | ||||||
| 67,114.09 | 110,884.40 | 67,114.09 | 110,884.40 |
Signed…………………………………………………Chairman ……………………………………..Treasurer
Bradfleld Vllw Hall 111803301 Reffi to th• Trust of account5 for the year end•d 31st tlec•mber 2023 RESPECTIVE RESPONSIBILITIES OF TRuEEs AND EXAMINER The Trustee5, are responslble for the preparation of the accounts. The Trustees co[0der that an audlt is not requ¥red for this year under section 144121 of the Charities Act 2011 Ithe Artl and that an independent examlnation is needed. It is rny responsibility to.. ° examine the finanaal ststernents under sertion 145 of the Act; . follow the pr¢xedures laid down in the general tlirecknons given by the Charfty Comtni55ion under wtion 14515llbl of the Act- and ° stste vthether particular matters have ccffle to my attent1. BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried out in accordance %•Ath the general difections Ven by the Charity Commission. exa1n1nati includes a reeW of the accounting records kept by the Charity and a comparisoft of the accounts presenieé th those records. It also InclLKtes cOn5?derat1 of any unusual items or thx105ure5 in the financial statement5, and seeking exp¢anatiors from yLw as Trustees cOnming any suth matters. The procedvres dertaken do r¥)t prde all the evidence that would be reoulred In an aLwtht and consequently no opinion 15 wven a5 to whether ihe a£tounts present a 'tne and falr ew, and the report Is Ilmited to those fflatters Set out In the statement below. INDEPENDENT EXAMINER'S STATEMENT In connectlon with rny examination, no matter has come to my attenti. 111 which glves me reasonable cause to belleve that in any material re5pert the reqrefflents'. to keep accountirty records in accordance with section 130 of the Charitie5 Act,. and . to prepare accounts which accord wlth the acCmt7ng records and comply with the accout>ting fequirements of the Charitie5 Art,. or 121 to which, in my OPinTon, attention should te drawn in order to enable a proper derstan(ting of the accounts to be reached. Jénnifer Ethnonds Andora Southend Road Bradfield Southend RG7 6EP Date.. 8 February 2024