St. James FLETCHAMS EAD -Deeper in o further out- Annual Report 2022 Annual Parochial General Meeting 1.15pm, 2nd April 2023 Contents Page I Annual Parochial Meeting Agenda Page 2-3 Vicarfs Report Page 4 Parochial Church Council 2019 Page 5 SafeguardingJPrayer Ministry Page 6 Church Warden's Report Page 7 Fabric Report & Deanery Synod Pa8e 8 Accounts Page 9 Budget 2020 Page Il>ll Children, Youth & Families Page 12 Community Charity Shop/Life Group5 Page 13 Pastoral Care/Bereavement Team & Open Doors Pa8e 14 JIGSAW Page IS Shawl Ministry & Christmas Shoebox Appeal Page 16 Thank youl Page 17 Can you help? Back Our Parish & Our Mission Annual Parochial Meeting Agenda Annual Parish Meeting Minutes of 2022 AGM Election of Church wardens Appointment of deputy wardens AOB Annual General Church meeting Agenda Minutes Reports Elections: Treasurer and secretary 5 PCC members 2 Deanery Synod members Future vision Vicar's Report 2022 'Oeeper In and further out. erln leadershl ift4>rientated minist I begin with a thank-you to all of you and all who have given lirne and talents over the last year. Thank you to all vtho have ministered in leadership. In 2018 v created a new larger Leadership team. It has been exciting lo work with this team and see them stepping up in leadership. A new Pastoral tèam was creatèd and tralned and launched early 2020. This has taken up the need lo connect th people and partiGularly those not in lrfe groups durirvJ ihe pandemic. It has continued to conneci by telephone calls and suppcxi. Anne and Helen have led this so effectively. Passlonate s Irltual ur corporate prayer meetings on Thursdays at 7pm have been well supported. This has a farthful group vtho pray week by v￿ek. I have been encouraged with the engagement by so many of the CCYl9regation wtth the bible readings and thankful for so rnany contributing to written reftections. In Irln hl 22 was the year of retumlng in terms of coThJregalion number5. A gentle grovth as the coryregatK*n found their way back lo Sunday Gatherings. This showed at Christmas with the numbers al Carols and the early evening Christmas eve Communion. We have been *Dnderfully blessed by our musicians of b)th generations leading us. We have made some lentative steps towards re4ntroducing Prayer ministy and in 23 we will lake this forward. The Café time retumed and has been a great way for encouragement and coNJregats"on meeting. We have seen many peopl8 share 'Farth stories. and use Spiritual gifts. These groups are a key part of discipleship and fellowship. There were S running viith over 40 people takirvJ part in 22. We look forward to gr0￿ing these in 2023. Need rl ntat As a church V￿ suPp￿t the focxj banks. A Lrfe Group has links with St. Judes, residential home. The communily shop is a place vthere ￿pIe can be supported. We were able to be generous in giving away profrts to the communty. Jigsaw and Open Doors are activities ¥%there we invite in Ihe community and continue to meet needs. The group producing prayer sha￿lS is thriving arKI these are beirvJ received with thanks. 'Community fun day. in May was a great success. We have congregation members who work for Hope Coventry. It's a blessing to support them. A group has taken part in the Evangelism Hub which ran from September 21 unb'l Septernber 22. We will continue to enC￿rage people to eThJage with the 4 key activtties: Pray for S. take 1 S minutes a day for scsipture sludyl wayer, share Faith Stories, and thk for connections to invite others. lall hl The pandemic saw many churth members step up in showing love arKI care lo congregation members and neohbours. This contin￿1 in 22. nctl nal The PCC along with Ihe leadership team have meet and help to lead us forward. In September 2018 V￿ had a churth away day to look at vision. With two traths of growlh identified.. ￿ Growlng as dlsclples who make Dlsclples, and B: Meetlng and Iransfornilng the communlty. We are refocusirvJ on these aJain in 2023. Personal Notes Firstly Thank you to Kathy for her supwl of me and her sacrificial ministry io the church. 2022 f¢x us was a year of sickness. My thanks go to those have encouraged and supported Kathy arKI l. and o have upheld us in prayer. pleas6 keep prawng for us. We really value the encouragement. Your& in the Father's love Looknng fornard in 2023." Continue emphasis on mission,. re4ntroduce Prnyer Ministry Growing ￿'sCIpleShip." to use Life shapes and F8ther Heart of God teaching F￿u5 on: A. Growlng as dlsclples, who make dlsclples, and B: Maatlng and transfomilng the communlty. Parochial Church Council The Clergy: Steve Burch Vlicar since 2(X)4) Officers: Tirn Pollard (Warden since 2019) Des Frenth (Warden since 2022) Des French (Se(xetary since 2020) Dave Cuttler (Treasurer since 2022) mbers: Emmanuel Davidson; Sue Clayden; vacancy. (Unts'l 2025) Anne Lancaster; Trecia Davdson; Marlene Pearson. (Unlil 2024) Jonathan Burch; txvayne Cooke; vacancy. (Until 2023) Other Roles.. Parish Safeguarding Officer.. Anne Lancaster (since 2017) Gift Aid Offi(xr: Jonathan Burch (since 2016) Electoral Roll Officer: Sue Clayden (since 2022) Deanery Synod Reps: Tim Pollard: Jess Day Pollard. The PCC is constituted in accordan￿ with the Church Representation Rules. Ils business is to knrk in cooperation with the minister in promoting in the parish the wthole mission of the thurch: pasloral. evangelistic, social arKI ecumenical." by workiTrJ with the Vicar arKI the leadership team to ertsure the smooth running of the church. The PCC m6t 5 times in 2022 . Buildings. Finan(*s and Safeguarding are set items. A number of items were discussedlagreed. including staffing. services, link to the 'Bridge' group of churches, Leading Evangelism course. Wam Space: Gas. electricity and telecoms contracts. Our charitable giving in 2022 included: Core Charities: Coventry City Mis* sion £1000; Coventry Youth for Christ. £1 OLKI: Gilead Health Development, £101XI; Bible Society, £1000; TheoKthilus Bible Club, £500; HOPE Coven- try. £1 OC#): Thrive, £1000; Resource Centre for the BlirKI. £500; Lighl House Trust, £500: CPAS. £500; Food Bank. £1 (MJO: Open Doors (replacing Bamabas Fund) £500: Toilet Tv•rynning. £180. As well as support for indiwduals. Buildings report: In 2022 a number of electJical Jobs were camed out in- duding blanking of san(luary lights. c(xona removal and repairs to upstairs sockets and1>3hls. New front sign. replacing Hall boiler eleclrical board. Des French Safeguarding No new safeguardiThJ issues or concems have been raised. Four people have renewed their OBS certificates. One per￿n has completed Basic Safeguarding Training. one has fin- ished Foundation and one has completed Leadership. The safeguarding core group consisting of Anne Lancaster. Sue Clay- den and Steve Burch has mei 7 times durirvj Ihe year. Helen Keamey has agreed lo join the group. The Social Media Policy, Responding to Concems and Allegation. Revision of risk assessments for all church activtties involving children and vulnerable adults and Ex-offenders Ra- cruitment Policy have all been approved by the PCC. All church and non-church activities that involve children and vulnerable adults have been approved by the PCC. Our Safeguarding Recnrds comply with GDPR regulations and are re- tained according to the diocesan guidelines. We follow the Diocesan Safeguarding Policy and the Safeguarding Action Plan is regularly re- viewed and approved by the PCC. The PCC has complied with the duty to have due regard to the House of Bishops guidance in relation to safeguarding. My special thanks to Steve and Sue Clayden for their invaluable help and supkx)rt. Anne Lancaster Prayer Ministry The Emer8ency Prayer Chain The Emergency Prayer Chain has been a great means of support to many. Urgent prayer requests for Church members are quid(ly passed round the congregats.on by email or text message. If you would like to 'n please speak to Anne Lanc2Ster. - Anne Lancaster. Church Wardens, Report I have been Se￿Ing as Churd) Warden for just over 3 years now since 2019 - and been a part of PCC for muth longer. Ho￿*Ver. I still feel like I've not really leamt how to 'vRrden a church. fully. As such I want io start by thanking all the many [￿pIe who have been involved in running the church over this past year - especially as il often feels as though Covid isn'l that far in the past arKI ￿￿ are new lo "in person church-. Between Des, Dave and myself vft have held the roles of Warden, PCC-Chair, PcC￿e￿elary and PCC-Treasurer- and I do think they have done the majority of the 'hard ￿￿rk. so l ￿￿nI io record a thank you to them for the various ways they ve helped. Aso thanks go io the deputy wardens. who are often proaclive in making sure that someone is arOUr￿ to lock up {even vthen l once forgot my key3...) which has been a great help knowing there is one less thing to worry abouL Maintenance of the buildings is a topic touthed upon in PCC meetings - earlier in the year Des and l inspected the cracks in the church hall - and I have gone back lo record them on several or￿S1OnS lo (x)nfirm they are not growing. Needless to say. while not in imminent darwJer, the church hall could benefit from a lot of upgrade work. Perhaps most notable improvements to Ihe main building have been {intemally) the removal of the old lTrghl-corona. and (extemally) the new swn. The design was deliberated over a few times - and hopefully V*ill last now rnany years lookirwJ smart. professional. and importantly welcoming. Finally, I vrant to thank again all those ￿0 give their time to the lrfe of St James - both those t￿0 have helped in the organisationmunciional roles of church lrfe behind the scenes, as ￿?11 as those have helped with other vitsl roles (such as church ywth). Tim Pollard Buildings & Fabric Report: In 2022 a number of electrical Jobs ￿re carried out induding blanking of sanctuary lights, corona removal and repairs lo upstairs sockets arKI lights. Also replacing Hall t)oiler electrTrcal tx)ard. Also last year it vms dec?ded to replace the front ￿gn with a new front sign and has been well reoth regular Churth members and non-churth members. We are a friendly group welcome new members to come in and hwle a chat over cake and a [￿pP3 and engage in a range of activities. These indude Quizzes, Beetle Drives, Craft ideas, gentle amichair exer- cises. occasional outings. guest speakers. name that tune. music, skittles and seasonal meditations. Over the past year we have had members leave the group and move to new homes. We continue lo gel new members who feel welcomed arKI soon settle in. If anyone would like to join us then you would be made very welcome. Helen Keamey & Anne Lancaster 13 Jigsaw God has continued to bless us as we have sought to provide a safe place where mums and toddlers (average attendance 58) can experience sorneihing of the Kingdom of God. Our prayer tirne before each session has enabled us to draw on G(yJ's arnazing resources lo love as He has loved us. and from that has ￿)rne increasing trusl and Véillingness to share sxoblems and Joys and maybe ask for public or private prayer. JIGSAW is prepared. run and tidied a¥vay by the follo¥%ing: Rosemary. Helen. Heather. Sue Clayden. Diana. Sue Savage and the very ￿lCoMe addition of Rosie Dalman. with Steve helping to move fumiture and Irene providing emergency café support. At JIGSAW parentslgrandparenls are encx)ura3ed to help their children learn to play safely. share toys and develop larKJuage and manual skills. and to enjoy c%aft sessions celebrating God's w)nderful creats'on. Te&lsquash and toast time wovides opw)rtunities for building friendships and developng children's social skills, while tidy-up time Iries lo instil the discipline of relumiry the right loy to the right box. Song time at the end of the session is a special time lo come tcgether as the JIGSAW family to share inf0m￿tIOn and prayers, celebrate birthdays and to enjoy songs ar￿ remind ourselves that our God is a greal b￿ God holds us in His hands. This God has given us a greater freed(xn to talk about our faith as well as demnstrale IL - Rosemary Llne 14 Shawl Ministry The Shawl Ministry is still thriving. despite a drop in demand due to the pandemic. In 2019 gave out 68 sha￿lS and 5 scarrfes. to both Church members and lo people in the ￿lder community, in times of illness and bereavement. Since feV￿r funeral services a￿ now held in Church, we have not given out so many shawls. but at the Pkmorial Service in 2021 we gave shawls to those remembering loved ones lost during the pandemic. Wherever they are given. Ihe Sha￿rfS are very much appreciated. One lady had lost her husband was delighted with her shawl and was amazed that someone would knit one for her. She had no Christian faith. but has found so much (L>mfort from her shawl that she shows it to fn'ends and family, telling them all about it. We feel privileged to be able to use the gift of our kntttirKJ skills to share God's love freely in this practical and tangible way. As we do not sell the shawls, V￿ aim to be self-finanong Ihrough donations and fund-raising. We have received several donations recently ￿lch have kept us financially viable. I should like io thank Steve again for his continued support and to thank all our knitters for the excellent ￿)rk they do. Val, Carol Bloxham's friend, deseprfes a special mention for knitting so many shal￿5 for us. We alvrays welcome new knitters either to join th8 Church Knitting Group or to knit sha￿S al home. Diana Bartlett Knitting group Knitting group meet f￿tnigh1lY on Thursday afternoons from 1.45- 3.3￿)rn at church. have about 8 regular members. We knrt sha￿S and scarves f(￿ the Sha￿ mintstry and we knit for shoe boxes, we also knil for ourselves. We give a donation to the church and to shoeboxes. We have tea, coffee and biscuits and chat while we kniL New members always welcA)me. Marlene and Carol We celebrate all the good things that God does among us; the signs of his kingdom that we see. As you have read the reports you will see there is much to celebrate. So a very big...... Thank you to all who have served the kingdom of God. Thank you for all the giving of time energy finances love and compas- sion. Thank you to those who serve in our structures on PCC and the leadership team. Thank you to those who support the children's and youth ministries. Thank you to those who are in- volved in giving pastoral care and support. Thank you to those involved in Sunday Worship gatherings up the front and at the back or in the kitchen. Thank you to those who have lead Life groups. Thank you to those involved in our outward facing min- istries. 16 You .qUPPORT NEEDED You will see that we need support in various areas as we seek to go deeper in and further out. Teams for children and youth need further volunteers. Musicians are required to develop the 10:45 music teams. Welcome and café: Could you offer to help in the kitchen or greet people at the door? Finances: We have a substantial deficit in the Budget for 2023. Could you stsrt giving or give a little more? If you don't gift aid could you? 17 Our Parish From Hearsall Cornrnon, westwards to the city boundary. We serve the cornrnunities of Tile Hill South. Tile Hill Village. file Hill Lane, the 'trees' and 'cotes', Mount Nod and Coventry Business Park. Our Mission The church we envisage is God-centred; - that everything we do is rooted in him - that we live out the Father's love and compassion with one another and the cornrnunities we live in - that we are joyfully sharing the Good News about Jesus with everyone that we are seeing the releasing and tfansformation of lives in the power of the Holy Sprit -that we are generously giving as we have received St James Churth. 395 Tile Hill Lane. Coventry. CV4 9DP 02476 466262 www.stjamesfietch.org.uk l admin@stjamesfietth.or8.uk @stjamesfletch @stjamesfletch ## **Summary - St James Fletchamstead Church** **----- Start of picture text -----**
St James Fletchamstead
Income 2021 2022 2022 2023
Actual Actual Budget Budget
Collections 75078 82469 75000 72000
Fees and Rents 17289 17520 13850 13330
Misc 8648 3185 1500 1830
Donations 0 241 0 0
INCOME TOTAL 101015 103416 90350 87160
Expenditure 2021 2022 2022 2023
Actual Actual Budget Budget
Contributions to wider Church 50235 52840 52840 54000
Ministry Expenses 985 316 2000 1750
Church Buildings 8039 9833 11950 11400
Worship resources 1186 1393 1800 1950
Hall 3226 3843 3750 5250
PCC houses 2932 384 850 900
Vicarage 803 795 0 100
Parish Office/Communications 5668 2118 5175 3975
Fees 784 1902 0 0
Mission 7325 7181 7500 8175
Education 100 360 400 400
Giving 9988 10330 10000 10000
Pastoral & Social 19 166 50 50
Other 0 519 400 400
Expenses Total 91290 91978 96715 98350
Excess (Income - Expenses) 9725 11437 -6365 -11190
**----- End of picture text -----**
Page 1 of 5 **----- Start of picture text -----**
31-Dec-21
2022 - Income
2021 2022 2022 2023
Actual Actual Budget Budget
Collections
Gift Aid direct debit 42539 34808 45000 40000
Gift Aid Blue envelopes 959 630 1000 1500
Tax Rebate 10994 11917 13000 11500
Regular giving (not gift aided) 9371 13351 5500 8000
Plate Collections 3838 3301 4000 4000
One off gifts (gift aided) 4631 2750 5000 2000
One off gifts (non-gift aided) 2746 15712 1500 5000
TOTAL 75078 82469 75000 72000
Fees and Rents
Wedding and funeral Fees 781 3060 450 750
Church Lettings 0 440 0 0
Seashell Play Group 5911 0 0 0
Hall Lettings 2512 5020 5000 4000
Hall Letting Deposits 0 100 0 0
Land Rent 0 500 0 0
PCC House 8085 8400 8400 8580
TOTAL 17289 17520 13850 13330
Misc Income
Other funds generated 75 253 0 50
Grants 3000 2000 0 500
Furloughed staff refund 4065 0 0 0
Interest on accounts 5 137 30
intern support 0 0 1000 1000
PCC house deposit 700 0 0 0
Vicarage Gas 803 795 0
Misc Income 0 0 500 250
TOTAL 8648 3185 1500 1830
Donations -designated
Funday / Ukraine 241
TOTAL 0 241 0 0
INCOME TOTAL 101015 103416 90350 87160
Income 101015 103416 90350 87160
Expenditure 91290 91978 96715 98350
(Income - Expenditure) 9725 11437 -6365 -11190
**----- End of picture text -----**
Page 2 of 5 **----- Start of picture text -----**
2022 - Expenditure
2021 2022 2022 2023
Actual Actual Budget Budget
Parish Share 50100 52840 52840 54000
External ministry costs 135 0
TOTAL 50235 52840 52840 54000
Ministry Expenses
Incumbent expenses 25 316 750 500
Vicars training/retreats/books 0 250 250
Intern support 960 0 1000 1000
Curate
TOTAL 985 316 2000 1750
Church Buildings
Gas 1501 2461 4000 2750
Electricity 642 1048 1000 2500
Insurance 3289 3071 3350 3350
Church R & M Building 830 0 1000 1000
Church R & M Fittings 1527 2850 500 500
Furnishings & Equipment 0 403
Church cleaner 210 0 2000 1200
Upkeep churchyard 40 0 100 100
TOTAL 8039 9833 11950 11400
Worship resources
Upkeep of services 207 86 500 500
Flowers 103 0
Organ/piano tuning 362 700 600
Music and music group 100 100
Operational Licences & Subs 876 944 500 750
TOTAL 1186 1393 1800 1950
Hall
Gas 990 364 1000 1000
Electric 875 1982 1000 2500
Insurance 1294 1064 1250 1250
Operational Costs 72
R & M 66 320 500 500
Deposit refunds 40
TOTAL 3226 3843 3750 5250
PCC houses
Water (+ Gas/Elec/Council) 255 0
Insurance 425 384 350 400
R & M 1552 0 500 500
Deposit 700
TOTAL 2932 384 850 900
Vicarage
Redecoration 50
Vicarage Gas 803 795
Maintenance 50
TOTAL 803 795 0 100
**----- End of picture text -----**
Page 3 of 5 **----- Start of picture text -----**
2022 - Expenditure 2021 2022 2022 2023
Actual Actual Budget Budget
Parish Office/Communications
Salary of parish administrator 4636 996 4000 2500
Photocopier (rent & printing) 560 507 600 700
Office supplies 69 200 250
Postage 26 0 25
Printing 43 87
Telephone/Broadband 403 459 375 500
TOTAL 5668 2118 5175 3975
Fees
Dioc.Board of Fin. 415 1902
Account Charges 369 see below
TOTAL 784 1902 0 0
Mission
FME 6825 6969 7300 7475
Alpha/Emmaus/streams 0 50 50
Buying books 0 50 50
Bible material 0 50 50
School Links 0 50 50
Other (mission activity) 500 212 0 500
TOTAL 7325 7181 7500 8175
Education & Training
Adults 100 360
Young People 200 200
Creche &JIMS 200 200
TOTAL 100 360 400 400
Giving- tithe
Overseas missionary Societies 3488 3080
Home mission 5000 6750
Giving to individuals 1500 500
To be decided
TOTAL 9988 10330 10000 10000
Pastoral & Social
Social Events 166 50 50
Funeral Follow-up
Token Gifts 19
TOTAL 19 166 50 50
Other
Miscellaneous 0 400 400
Secular Appeals 250
Account Charges see above 269
TOTAL 0 519 400 400
Expenditure Total 91290 91978 96715 98350
Income 101015 103416 90350 87160
Expenditure 91290 91978 96715 98350
(Income - Expenditure) 9725 11437 -6365 -11190
**----- End of picture text -----**
Page 4 of 5 St James FINAL REPORT Community Care Centre (Charity Shop) Accounts for the year 2022 - as of 7-Feb-2023 |Income
Till Sales - Cash/Cheque
Till Sales - Card
Sale of Rags
Donations and Efforts
Direct Payments
_(Refunds)_
Bank Interest
Less Expenses
Rent
Rates
Repairs
Donations and gifts
Insurance
Electricity
Card Fees
Telephone
Water
Office Supplies
Container
Cleaning (incl windows)
Sundries
Bank Charges
Misc.
Surplus for the year
Balance brought forward
from
2021
Bank Reconciliation
Balance carried forward
to
2023
Outstanding liabilities
Container
to be paid in
2023
Phone
Vouchers
Theater Trip
Global Care
Zoe's Place
Light House
Salvation Army|8656.33
6396.35
1530.00
673.50
0.00
6.01
17262.19
3632.51
140.80
100.00
6523.54
480.81
1050.44
107.91
60.00
224.80
119.42
576.00
0.00
194.92
116.16
150.00
13477.31
3784.88
36455.19
40240.07
Business Money Manager
3273.87
Community Account
36966.20
40240.07
Variance (Bank v Receipts)
0.00
48.00
12.00
40.00
300.00
1000.00
1000.00
1000.00
1000.00
4400.00| |---|---| Page 5 of 5 St James Fletchamstead Church Accounts for the year ending 31 December 2022 Independent Examinerfs Statement The procedures taken for an independent examination do not provide all the evidence that would be required in an audit and subsequently I do not express an audit opinion on the view given by the accounts. In connection to my examination, no matter has come to my attention which gives any reasonable cause to believe that in any material aspect the Trustees, responsibility to keep accounting records and prepare accounts which comply with accounting standards have not been met or to which in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Graham Foxwell th 16 March 2023 134 Torbay Road Coventry (Accounts reports dated 4 ) March 20231