## **Trustees’ Annual Report for the period** **From 1/4/2020 Period start date To 1/4/2021 Period end date** **Charity name: Benllech Playgroup** **Charity registration number: 1180308** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes of Para 1.17 Enhance the development and education of
the charity as set out in its children in Wales, for the public benfit by
governing document encouraging parents to understand and
provide for their needs through high quality
childcare provision.
Summary of the main Para 1.17 and Accounts
1.19
activities in relation to those Payroll
purposes for the public Fees
benefit, in particular, the Policy and procedures
activities, projects or Recruitment
services identified in the
Ongoing fundraising
accounts.
Ongoing grant applications
Trustee report and AGM
Statement confirming Para 1.18 The trustees at Benllech Playgroup have
whether the trustees have regarded the charity commission guidance on
had regard to the guidance public benefit in running the committee.
issued by the Charity
Commission on public
benefit
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference
Will be discussing this on next meeting in the
Para 1.38 new year
Policy on grant making
Will be discussing this on next meeting in the
Para 1.38 new year
Policy on social investment
including program related
investment
n/a
Para 1.38
Contribution made by
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## **Additional information (optional)** You may choose to include further statements where relevant about: volunteers Will be looking into supportive policies we Other could have written in place for the committee in the new year to help them in meeting guidelines and roles of a committee. ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
We have been able to raise and make a huge
investment into the charity this year. There has
been a large covid capital grant we were
Summary of the main Para 1.20 succefull in applying for which has been put
achievements of the charity,
back into the setting.
identifying the difference the
We also fundraised holding a sponsored listen
charity’s work has made to
which raised funds for a new reading corner
the circumstances of its
and many books.
beneficiaries and any wider
The treasurer has brought in new excel
benefits to society as a
spreadsheets to make the accounts running
whole.
more smoothly.
It was the year of covid so the committee were
much more limited than usual and they carried
on with zoom meetings to ensure we could still
plan ahead for the year.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
We still managed to have a great year
financially despite covid so have achieved the
Achievements against Para 1.41 objectives set
objectives set
Objectives met
Performance of fundraising
activities against objectives Para 1.41
set
N.A
Investment performance Para 1.41
against objectives
N/A
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 The charity is in a strong position ending with a
financial position at the end small profit of £989.41 despite covid but also
of the period with huge reinvestment into the setting with
over £15000 of grants invested into the charity
and setting last year
Statement explaining the Para 1.22 There was no reserves policy in place
policy for holding reserves previously and the new leader and it is being
stating why they are held created has come on board and this is currently
being created and a policy on how much and
why so this is being built up currently but will
be £5000 (covers a months wages and a month
of rent should we ever have to move locations-
but this can be used should a large council
grant become available where payment
upfront I required as long as funds are replaced
once grant is paid)
Amount of reserves held Para 1.22 Will be £5000
Currently £2000—building this up monthly
until it reaches £5000 by end of this tax year
Reasons for holding zero Para 1.22 Previously the need for the reserves had not
reserves been known to the previous leader and had
been overlooked- this is currently being sorted.
There was no reserves policy in place
previously and the new leader and it is being
created has come on board and this is currently
being created and a policy on how much and
why so this is being built up currently but will
be £5000 The is now a policy in place and it is
on our gdrive and in the filing cabinet
Details of fund materially in Para 1.24 N/A no material debt
deficit
Explanation of any Para 1.23 No uncertainties or concerns for ongoing in the
uncertainties about the future
charity continuing as a going
concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Fees- those from children atending who aren’t
funded by government
Educaton grant- based on number of 3 year
olds in atendance
Childcare grant- based on number of 3 year| |---|---|---|---| ||||| **----- Start of picture text -----**
olds in attendance.
Capital grant- for recovery from covid
Hygiene grant
Co op grant
Extra educational grant- to help settings
following covid
N/a we have no investments
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
Currently covid is the main risk as we had to
A description of the principal Para 1.46 close for several months over the last financial
risks facing the charity year due to low numbers of attendance with
people not wanting to send their children in
times where we were in lockdown or covid
numbers were high
N/a
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing document Para 1.25 CIO - ASSOCIATION Registered 15 Oct 2018
(trust deed, royal charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection methods Para 1.25 Volunteers are voted in during commitee
including details of any meetings
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
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## **Additional information (optional)** You may choose to include further statements where relevant about: This has just been written and a copy is on the gdrive and in the filing cabinet Policies and procedures adopted for the induction Para 1.51 **----- Start of picture text -----**
and training of trustees
We are a CIO not for profit charity. We have a
staff team inplace for the everyday running of
The charity’s organisational the setting including leader/manager and
structure and any wider Para 1.51 deputy. Our Committee has a chair, treasurer
network with which the
and secretary and an additional trustee. We
charity works
hope to increase those attending in future also.
N/A
Relationship with any related Para 1.51
parties
N/A
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Benllech Playgroup
Other name the charity uses
Registered charity number 1180308
Charity’s principal address Uned Mathafarn
Benllech
Anglesey
LL74 8SG
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Names of the charity trustees who manage the charity
Dates acted
Office (if Name of person (or body) entitled to appoint trustee (if
Trustee name if not for
any) any)
whole year
Rachael chair
1
Barber
2 Ffion Morris treasurer 15/10/21
Carolyn NA 15/10/21
3
Archer
Barbara secretary 15/10/21
4
Jones
5
6
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7 8 9 10 11 12 13 14 15 16 17 18 19 20 Corporate trustees – names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A
held in this capacity
Name and objects of the N/A
charity on whose behalf the
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## **Funds held as custodian trustees on behalf of others** assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** **----- Start of picture text -----**
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Natalie Hajbok
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## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** This year the settings leader has changed and there have been a few things not in place committee policy and reserves wise that need to be addressed – these are currently being addressed and updated or policies written where required ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s)** RKBarber **Full name(s)** Rachael K Barber **Position (eg** chair **Secretary, Chair, etc) Date** 10/11/21 |**Descripton**
**Wages (INC Tax , EXCL NI)**
**Resources/Equipment/consumables**
**Insurance**
**ICO**
**DBS**
**Devon Payroll**
**Natonal Insurance**
**Grant from council**
**Fees**
**OTHER GRANTS and donatons**
**total income**|EXPENSES
31808.95
13135.24
197.42
35
56.4
397.2
106.56
INCOME
5331
25828.48
15566.7
**46726.18**|**TOTAL**
**TOTAL**|**45736.77**
**46726.18**|**Summary of FY 20-21**| |---|---|---|---|---| |**total outgoings**|**45736.77**|**PROFIT**|**989.41**|| |**Bank Balance @ 1/4/20**|**£9,331.01**|||| |**Bank Balance @1/4/21**|**£9,330.52**|||| **----- Start of picture text -----**
Liz Tricia Natalie Christine Stacey National Insurance to pay Tax
1 ### 625.65 496.27 508.81 453.01 0 0 98.8
2 ### 825.83 496.07 508.81 420.49 0 4.56 90.8
3 ### 825.83 496.07 508.81 420.49 0 4.56 90.8
4 ### 825.83 496.07 508.81 420.29 0 4.56 91
5 ### 1001.19 606.22 580.58 470.03 0 28.56 130.8
6 ### 657.34 521.85 816.41 561.78 0 3.12 132.4
7 ### 677.25 530.77 838.65 561.78 0 6.48 135
8 ### 691.48 571.41 816.41 410.65 109.55 3.12 134.4
9 ### 677.25 569.7 785.41 472.99 70.29 0 139.8
10 ### 682.94 521.65 816.41 448.07 181.55 3.12 59.4
11 ### 773.94 543.67 906.3 448.07 170.81 15.6 146.8
12 ### 863.63 701.29 926.17 116.67 450.45 32.88 171.2
Total 9128.16 6551.04 8521.58 5204.32 982.65 106.56 1421.2
Total salary 30387.75
Total tax 1421.2
TOTAL 31808.95 SALARY, NI and TAX
National Ins out 106.56
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Normal 30 hours Job retention
04/20 0 0 1146.06
05/20 0 567 0
06/20 0 675 1238.16
07/20 0 729 928.62
08/20 0 0 2262.8
09/20 1149 450 2126.42
10/20 1072.5 513 1811.17
11/20 1725 783 0
12/20 840 891 408.64
01/21 60 576 0
02/21 922.5 54 1535.15
03/21 1980 1026 358.46
Total 7749 6264 11815.48
total 25828.48
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10/20 ucheck DBS 50.4
ucheck new user 6
Total 56.4
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04/01/2020 1777 Ynys Mon
04/01/2020 262.98 coop grant
07/29/2020 200 Hygiene grant
10/01/2020 1777 Ynys Mon
10/10/2020 100 Llanfair ME donation
11/01/2020 1379.02 Coop grant
11/01/2020 25.19 easy fundraising
12/01/2020 735 Cheque paid in - unknown - Nat to check
12/01/2020 100 Ynys mon grant
12/01/2020 214 Raffle and Donation
01/01/2021 1777 Ynys mon grant
02/01/2021 6420 cov ccap grant
03/01/2021 200 ffrindiau mon
03/02/2021 800 fundraise
03/03/2021 2806 it grant and training
03/03/2021 2319.51 gov grant
03/14/2021 5 donation
20897.7 total
5331 from council
15566.7 non council donations
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06/20 ICO membership 35
(WPPA/Early Years not paid this year
total 35
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## **WPPA Membership** ||date paid||**Devon Payroll**| |---|---|---|---| |quarter 4 of 19-20|04/16/2020|66.36|| ||||| |07/20||181.2|| |09/20||172.8|| |10/20||43.2|| ||||| ||||| ||||| ||||| |**total**||**397.2**|| 03121 197.42 Insurance 11J- total 197.42 **----- Start of picture text -----**
General Description
### petty cash £12.99
### petty cash 7.99
### petty cash 176.09
### petty cash 77.85
### petty cash and lix food hygeine course 177.57 Resources
### petty ash and food hygiene 124.51
### petty cash 9.87
### petty cash and courses for stacey 310.78
### petty cash 98.65
### petty cash 142.66
### building works 6070
### new resouces including new sofa, booksheves, books,
playequipment, 2732.69
petty cash 487.59
it 2706
total £13,135.24
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## **THESE ARE EXCLUDING INSURANCE, WPPA MEMEBERSHIP, DBS** CHARITY COMM15510N FOR fNGIAND ANO WALES •x*miMf• 14ssxbldv￿ gltt I 4pry