Charity Number., 1180273 SWANLAND VILLAGE HALL CIO TrUSTEES' REPORT AND FINANCIAL STATEMENTS Period ended 31 Decethber 2025 Phoenix Accountancy and Business Consultancy Limited SWANLAND VILLAGE HALL Charity Number.. 1180273 Contents to the Financial Statements For the period ended 31 December 2025 Page Report of the Board of Trustees Independent Examiners Report Statement of Financial Activities Balan￿ Sheet Notes to the Financial Statements 10 SWANLAND VILLAGE HALL Charity Numkr.. 1180273 TRUSTEES. REPORT The Trustees present their annual report together with the financial statements for the year to 31 December 2025. The financial staternents comply with the Charities Act 2011 , the Constitution, and Accounting and Reporting by Charities.. Statement of RecJ)mmended practi￿ applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS Charity name: Swanland Village Hall Registered charity number. 1180273 Structure: Charitable Incorporated Organisation (CIO) Principal address: Main Street Swanland East Yorkshire HU14 3QR Trustees: At the date of this report the trustees were: Andrew Page Neil Bowerman Allan Quarterman Christine Page Christine Walker David W81ker Elaine Holmes Michelle Johns David Ev8ns Dr Mie Mie Kyaing Rebecca Feetam Bary Maddison Chair from 01101123 No changes took pla￿ during the year and Sin￿ the year end: SWANLAND VILLAGE HALL Charity Number.. 118Q273 TRUSTEES. REPORT (continued) Bankers: Barclays Bank plc 1￿ ￿"ng Edward Street Hull HU13RL Beverley Building Soaety 57 Mark&t Place Beverley East Yorkshire HU17 8A4 Independent examiner: Rebecca Triffitt MA4T Phoenix Accountancy and Business Consultancy Limited 4-6 Robert Street Scunthorpe North Lincolnshire DN15 6NG STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity was established under a Constitution (foundation model) dated 11 October 2018 as amended on 17 February 2020 and is a registered Charitable Incorporated Organisation (CIO). Goveming body The responsibility to ensure appropriate govemance and management of the charity is vested in the Trustees. Appointment of Trustees The appointment of trustees is in accordance with the Constitution. The Constitution states that there must be at least 4 charity trustees and the maximum number of charity trustees is 14. There is also provision for an ex-officio trustee, the Chair of Swanland Village Association and a nominated trustae from Swanland Parish Council. SWANLAND VILLAGE HALL Charity Number: 1180273 TRUSTEES. REPORT (continued) OBJECTIVES AND ACTIVITIES Objects The object of the CIO is.. 'to use the woperty, the trust funds and the income for the purposes of providing and maintaining a village hall for the use of the inhabitants of the P8rish of Swanland, without distinction of sex, sexual orientation, age, disability, nationality. race or political, religious or other opinions, including use for meetings, lectures and cla55es or other forms of recreation and leisure time occupation in the interests of social welfare and wrth the object of improving the conditions OT lrfe for the said inhabitants. Publlc benefit The Trustees confirm that they have complied with the duty, contained in Section 4 of the Charities Act 2011, to have due regard to the guidance on public benefit issued by the Charity Commission. The charitable purpose of the charity within the meaning of the act is contained within its objects staled above. ACHIEVEMENTSAND PERFORMANCE Review of the financial period The trustees and stsff continLEd to work hard to ensu￿ the hall remain8J a great place to hire and use. Encourdgingiy our k)rvJ-term hirers continue to do well, and some have expanded their sessions. We have had several new hirers induding a monthly Youth dub, and a diverse range of short-term hire events which are primarily around family events. Room rntes were not changeyf significandy again this year as we continue our focus on increasing hall usage and support residents in using the hall. R￿M usage increased as shown in the hirer income and other sources of income - bar sales around events, 100 club lottery, collection bjxes arKI clothing bank have all progressed. The monthly Itve events that we jointly run with the Willage assc(iation are proving very tM)pular with many sold out and provide a great opportunity ￿ village residents to m￿t and scKialise. Whilst we achiev￿ a surplus in the year, this was primarily reflettive of the suctrss in increaslng revenue but also sUPF¥)rted an increased rna1ntenan￿ stEnd with the main hall floor sandinglrebufflng and internal painting tEing completed in 2025. AII LNuipment and facility compliance checks were ￿0Mpleted to plan. The nEkt steps from the car park risk assessment cornpleted in 2024 by an independent expert have been prcy3ressed on a phased basis with some imwovement seen by leaving the lJ)Ilard in pla￿. The final steps are ￿ng finalised and have implications for other stakeholders. There were no trustee resignations or aptx)intments in the year. We continue to simplify the running of the hall to benefit current and future tnJstee5. The online LKoking system, Hallmaster, is used by the majoiity of hirers rM)w and the system simplifies invoicing. The content management system is now storing all key documents including kK)licies, equipment compliance records and training videY)s for trustees and staff. SWANLAND VILIAGE HALL Charity Number: 1180273 TRUSTEES, REPORT (continued) The trust￿ have prioritised fijtU￿ invesbnents with the installation of further solar panels which is now progressed to an aC￿ptsble scheme and a grdnt a￿liCatm)n being Submitted. The kitchen refvrbishment project ha5 not pr(¥Jressed as grant fvnding was not available from the supplier. We were delighted to be wesented with our Hallmark 3 award and the Village Hall network conference in April 2025. We remain one of the few halls in our area to achieve this. Financial regulations The f1nancial statements have been prepared in ac£ordance with the accounting policigs set out on page 9 and 10 and comply with the constitution and applicable accounting standards. Financial results Total Income was £69,991, Mostly from hiring the hall £51:268, Drinks and sn8ck Income £5,481 and Library Rent of £4,4%. Total expenditure was £55,947. The surplus for the period was £14,044. Policy on reserves The Trustees, policy on resarves is that monetary reserves shall be maintained equivalent to 6 months, average routine revenue expendtlure. At the financial year*nd cash balan￿S amounted to £131,$00 which signfficantly exceeded the amount required by the policy. FUTURE PLANS The managemenl committee will continue to maintain the hall to a very high standard, making it an altractive and well used asset to residents of the village and beyond. As a management committee we are planning to work closely with other villag8 groups and organisations to collaborate on activities and projects which will be of 8 benefit to the residents of Swanland. Trustees will continue to ensure the future of the hall by working in p8rtnership with our long and short-term hirers as well as seeking new hirers to inc*ease room use. Addrtionally, the trustees will endeavour to prioritise in govemanTr and recruit and welcome any nèw trust@es who can ensur8 the hall will continue to excel SWANLAND VILLAGE HALL Charity Number.. 1180273 TRUSTEES. REPORT {continued) TRUSTEES, RESPONSIBILITY FOR THE ACCOUNTS The law 8pplicable to charities in England and Wales requires the Trustees to prepare statements of account for each financial year which give a true and fair view of the state of affairs of th9 charity and of its incoming resources and application of reSoUr￿S for that period. In preparing those financial statements. the Trustees S￿ required to.. select suitable accounting policies and apply them ￿nsIStentIy,. make judgements and estimates that are ￿aSonable and prudent", prepare the financial statements in accordan￿ with the methods and principles sel out in the Statement OT Recommended Practice, Accounting and Reporting by Charities, and to state whether or not the accounts have been prepared in accordan￿ with that statement and applicabte accounting standards., prepare the financial statements on the going concem basis unless it is inappropriate to presume that the charity will continue in operation. The Trustees are responsible for keeping proper accounting records which are sufficient to show and explain the charity s transactions and to disclose with reasonable accuracy at any time the financial position of the Charty, and to enable them to ensure that any statements of account Comply with the requirements of the Charty (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Tnjstees on .. and signed on their behaff by.. Aft¢of Andrew Page Chair SWANLAND VILLAGE HALL Charity Number: 1180273 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SWANLAND VILLAGE HALL I report on the accounts of the Charitable IncO￿orated Organisation for the period ended 31 December 2025 ￿lch are set out on pages 8 to 16. ReSpeC￿ve responsibilities of trustses and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charitses Act 2011 (the Charities Act) and that an independent examination is needed. It is my rèsponsibility to.. examine the accounts under section 145 of the Charities Act., to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the Charities Act.. and to stste whether particular matters have o)me to my attention. Basis of independent examinerfs report My examination was carried out in accordan￿ Nmtti the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and See￿ng explanations from you as trustees conceming any such matters. The pr¢xedures undertaken do not provide all the evidence that would be required in an audit, and consequenuy. no opinK)n is given as to whether the accounts present a 'true and fairf view and the report is limtted to those matters set out in the statement below. Independent examinerfs statement I have cornpleted my examination. I confim that no material matters have cnmè to my attention in Connection with the examination which gives me cause to believe that in, any material respect.. th8 acpAunting ￿CordS were not kept in accordance with section 130 of the Charities Act or the accounts did not accord with the 8CCOUrting records., or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charitiés {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection the examination to which attention should be drawn in this report in order to enable a proper understanding of the aGwuntS to be reached. Rebecca Triffitt MAA T Phoenix Accountancy and Busines$ Consultanw Limited 4-6 Robert Stset Scunthorpe North Lincolnshire DN15 6NG l@(-fv Date.. i/i/a rn￿£0 )fJrDCOv (N ¢5) Ifj r