**Registered number: 1106461 Charity number: 1180261** 

**Whitehill & Bordon Community Trust (A company limited by guarantee)** 

## **Unaudited** 

**Trustees' report and financial statements** 

**for the year ended 31 October 2023** 



**Whitehill & Bordon Community Trust** 

## **(A company limited by guarantee)** 

## **Contents** 

||Page|
|---|---|
|**Reference and administrative details of the charity and its trustees**|1|
|**Trustees' report**|2-5|
|**Independent examiner's report**|6|
|**Statement of financial activities**|7|
|**Balance sheet**|8|
|**Statement of cash flows**|9|
|**Notes to the financial statements**|10 - 16|





## **Whitehill & Bordon Community Trust** 

## **(A company limited by guarantee)** 

**Reference and administrative details of the charity, its trustees and advisers for the year ended 31 October 2023** 

## **Directors and Trustees** 

Sarajane Bartlett (resigned 29 September 2023) Sarah Burch Gary Butler Julie Butler Mark Eastlake (resigned 18 July 2023) Emma Fyfield Christopher Taylor (resigned 18 July 2023) 

## **Company registered number** 

11006461 

## **Charity registered number** 

1180261 

## **Registered office** 

Building 51E, Whitehill and Bordon Enterprise Park, Budds Lane, Bordon. GU35 0FJ 

Page 1 



**Whitehill & Bordon Community Trust** 

## **(A company limited by guarantee)** 

## **Trustees' report For the year ended 31 October 2023** 

The Trustees present their annual report together with the financial statements of the charity for the 1 November 2022 to 31 October 2023. The Trustees confirm that the Annual Report and financial statements of the company comply with the current statutory requirements, the requirements of the company's governing document and the provisions of the Statement of Recommended Practice (SORP), applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) as amended by Update Bulletin 1 (effective 1 January 2015). 

Since the company qualifies as small under Section 383, the strategic report required of medium and large companies under The Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 is not required. 

## **Objectives and Activities** 

## **Policies and objectives** 

The Whitehill & Bordon Community Trust is an organisation working in partnership with residents, local authorities and other community organisations to enhance the growing community. We will create and manage events and places for people that support active, healthy lifestyles promoting pride of place. 

We do this by bringing people together to set the community’s vision for the town and through working in partnership with the Town and District Councils and the developers of the regeneration programme. 

The Charity's Objects are specifically restricted to the following: - 

- to relieve hardship for young people in the Area of Benefit by providing recreational and leisure time activities in the interest of social welfare and improving quality of life; 

- to relieve hardship by providing assistance and advice through training, employment and enterprise opportunities for unemployed people and for those with financial or other charitable need in particular but not exclusively for young people in the Area of Benefit; 

- to advance citizenship and community development by helping people living or working in the Area of Benefit develop the skills and ability to participate more fully in society; 

- to relieve those in charitable need or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants by providing and managing facilities, activities and services for recreation and leisure purposes in order to improve health and wellbeing and social welfare; 

- to further the participation in an understanding of arts, culture and heritage by providing and managing facilities, activities and services to improve education and quality of life; and 

- to advance amateur sport by providing opportunities for sports and healthy lifestyle activities for public benefit. 

- In the furtherance of the Objects the Charity shall at all times actively promote and take into consideration the principles of equality of opportunity. 

Page 2 



**Whitehill & Bordon Community Trust** 

## **(A company limited by guarantee)** 

## **Chairman’s Report** 

## **Achievements and performance** 

It is with great pleasure that I am writing my third report for the Whitehill & Bordon Community Trust Annual Report. We are a registered charity with the aim to ensure our local community is at the heart of everything we do. 

The Community Trust was established in 2017 as part of the town regeneration and 6 years on now 

consists entirely of community members. The trustees share the same vision, to ensure that the best outcomes are delivered for everyone living and working in Whitehill & Bordon, working in partnership with other local organisations to promote a pride of place. To achieve this, we work hard alongside all existing community groups already in place to ensure we do not replicate but enhance what already happens in the town. 

During the last year our trustees have remained focused and we look forward to being able to welcome new trustees from the community in the near future. 

Café Hogmoor has had another fantastic year. The café employs a number of staff (all from the local community) with 2 completing their apprenticeships. The Café was also able to donate £23,000 profit to the Trust to assist us with our future projects and events and in supporting other local organisations and charities. In July we held our successful Community Day event 

The Beehive continues to have regular use by the local organisations that hire it. During the summer months we hold a monthly craft fair which continues to increase in number of stalls attending regularly. The Reading Fairy is just one of the regular hirers of the space It is great having the toilet facilities and Café Hogmoor complimenting the Beehive and we plan to continue increasing its use. 

Building 94 is our facility providing a safe space for the local youth. Currently it is home to the local Scout group and Y-Plus who operate a twice weekly youth club and school holiday activities. The Trust has also supported Y-Plus in their outreach work. We intend to continue providing activities from this venue to support the local youth. 

The Trust continues to develop Honey Pin Orchard and Nut Tree Meadow (Pocket Parks) with added raised beds for local residents to use. 

We continue to support the local food bank as they become in higher demand. 

April saw the second Secrets of the Heath come to Hogmoor Inclosure and was such a success that there are already discussions taking place in collaboration with Southdown’s, Landtrust and Deadwater Valley Trust to bring it back again in September next year. This will become an annual event attracting 3000 visitors to the site. 

In May we assisted and facilitated Charity Walk for Peace in Hogmoor Inclosure along with other managing partners of the Inclosure. A number of local charities took part in this event. Talks are already in place for the event next year. 

We continue to attend regular meetings with all local groups and organisations to support them on their events and projects. We supported Whitehill & Bordon Regeneration Company at their events. 

Throughout the year we work in collaboration with Abri and Whitehill Town Council to bring community gardens to the local community. The poly tunnel continues to thrive, allowing local schools and groups to grow vegetables or plants from seed which are all put to good use in the community including supplying the food bank. 

I would like to thank all my fellow trustees and volunteers who support the Trust. I would like to offer special thanks to our staff for all the hard work they continue to do in supporting the Trust. I look forward to working with them all going forward as we continue to work alongside and support other local organisations and charities while continuing to bring a sense of pride for the community we serve. 

Page 3 



**Whitehill & Bordon Community Trust (A company limited by guarantee)** 

## **Financial review** 

## **a. Going concern** 

After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. 

## **b. Reserves policy** 

The Trustees will endeavour not to set aside funds unnecessarily. The Trustees have considered the level of reserves they wish to retain, appropriate to the charity’s needs. This is based on the charity’s size and the level of financial commitments held. The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. 

## **Structure, governance and management** 

## **a. Constitution** 

The charity is registered as a charitable company limited by guarantee governed by its Memorandum and Articles of Association dated 5 September 2017. 

The charity is constituted under a Memorandum of Association dated 5 September 2017 and is a registered charity number 1180261. 

## **b. Method of appointment or election of Trustees** 

For the purposes of the Companies Act 2006, the Board of Trustees is recognised as the Board of Directors of the company. The Trustees of the company through the year and to the date of signing the report are as shown on page 1 

The Trustees may at any time co-opt any person duly qualified to be appointed as a Trustee to fill a vacancy in their number. 

## **c. Risk management** 

The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems, will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. 

## **Trustees' responsibilities statement** 

The Trustees (who are also directors of Whitehill & Bordon Community Trust for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards. 

Company law requires the Trustees to prepare financial statements for each financial year. Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to: 

- select suitable accounting policies and then apply them consistently; 

- observe the methods and principles in the Charities SORP; 

- make judgments and accounting estimates that are reasonable and prudent; 

Page 4 



**Whitehill & Bordon Community Trust (A company limited by guarantee)** 

- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; 

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. 

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. 

This report was approved by the Trustees, on 13/06/2024 and signed on their behalf by: 

Gary Butler Treasurer 

Page 5 



**Whitehill & Bordon Community Trust (A company limited by guarantee)** 

**Independent examiner's report For the year ended 31 October 2023** 

## **Report** 

I have examined the financial statements and paperwork, which have been prepared under standard accounting policies.  I have examined the entries in Xero, the Trial Balance and detailed entries report. 

## **Basis of Opinion** 

I have conducted this examination on a test basis of evidence relevant to the amounts and disclosures in the financial statements and deem the accounting policies appropriate to the circumstances.  I have checked the income and outgoings to the bank statements and entries on Xero. 

## **Opinion** 

In my opinion the financial statements reflect a fair view of Whitehill & Bordon Community Trusts affairs on 31 October 2022 based on the information provided. 


Nicky Cole MAAT 

Mad About Bookkeeping Ltd Wolfe Mead Farnham Road Bordon GU35 0NH 

17[th] July 2024 

Page 6 



## **Whitehill & Bordon Community Trust** 

## **(A company limited by guarantee)** 


The Notes on pages 10 to 17 form part of these financial statements 

Page 7 



**Whitehill & Bordon Community Trust** 

## **(A company limited by guarantee)** 


The charity's financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. 

The Trustees consider that the charity is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 2006 ("the Act") and members have not required the charity to obtain an audit for the year in question in accordance with section 476 of the Act. 

The Trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements. 

The financial statements were approved and authorised for issue by the Trustees on 13/06/2024 and signed on their behalf, by: 

Gary Butler Treasurer 

The notes on pages 10 to 16 form part of these financial statements. 

Page 8 



**Whitehill & Bordon Community Trust (A company limited by guarantee)** 

## **Statement of cash flows** 

## **For the year ended 31 October 2023** 

||**Note**|**2023**|**2022**|**2022**|
|---|---|---|---|---|
|||**£**|**£**||
|**Cash flows from operating activities**|||||
|Net cash provided by operating activities|**13**|69,928||29,068|
|**Change in cash and cash equivalent in the year**||69,928||28,934|
|cash and cash equivalents brought forward||94,327||65,393|
|**Cash and cash equivalents carried forward**|**14**|164,255||94,327|
|The notes on pages 10 to 16 form part of these|financial|statements.|||



Page 9 



**Whitehill & Bordon Community Trust (A company limited by guarantee)** 

**Notes to the financial statements for the year ended 31 October 2023** 

## **1. Accounting policies** 

## **1.1 Basis of preparation of financial statements** 

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. 

Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy. 

## **1.2 Company status** 

The charity is a company limited by guarantee incorporated in England and Wales. The members of the company are the Trustees named on page 1. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. 

## **1.3 Going concern** 

The financial statements have been prepared on a going concern basis as the Trustees believe that no material uncertainties exist. The Trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern. 

## **1.4 Income** 

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably. 

Gifts in kind donated for distribution are included at valuation and recognised as income when they are distributed to the projects. Gifts donated for resale are included as income when they are sold. No amounts are included in the financial statements for services donated by volunteers. 

Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. 

Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service. 

Page 10 



**Whitehill & Bordon Community Trust (A company limited by guarantee)** 

**Notes to the financial statements for the year ended 31 October 2023** 

## **1. Accounting policies (continued)** 

## **1.5 Expenditure** 

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. 

Governance costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements. 

Charitable activities and Governance costs are costs incurred on the charity's educational and social welfare operations, including support costs and costs relating to the governance of the charity apportioned to charitable activities. 

## **1.6 Debtors** 

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. 

## **1.7 Cash at Bank and in hand** 

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. 

## **1.8 Stock** 

Any stock is valued at lower of cost and net realizable value. 

## **1.9 Fund accounting** 

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. 

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements. 

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. 

Page 11 



**Whitehill & Bordon Community Trust (A company limited by guarantee)** 

## **Notes to the financial statements for the year ended 31 October 2023** 

## **2. Income from Donations and Legacies** 

|**2. Income from Donations and Legacies**|||
|---|---|---|
|Donations from the public & local businesses<br>Abri Youth Activities (Refunded)<br>Swish Fibre Youth club Project<br>Charity Walk for Peace<br>Asmodee Youth Project<br>Spring Into Heath 2<br>Recycle my Cycle<br>Bilb Planting<br>Other grants<br>Total 2022<br>**3. Income from charitable activities**<br>Residents contributions<br>Total 2022<br>**4. Other Income**<br>Recharge Staff Costs<br>Hire of hall<br>Beverage & Miscellaneous Sales<br>Total 2022|**Unrestricted**<br>**Funds 2023**<br>**Restricted**<br>**Funds 2023**<br>**Total**<br>**Funds**<br>**2023**<br>**£**<br>**£**<br>**£**<br>24,969<br>-<br>24,969<br>-<br>-4,940<br>-4,940<br>-<br>5,000<br>5,000<br>-<br>1,250<br>1,250<br>971<br>971<br>-<br>9,142<br>9,142<br>-<br>1,000<br>1,000<br>-<br>3,000<br>3,000<br>-<br>547<br>547<br>**24,969**<br>**15,970**<br>**40,939**<br>**60,355**<br>**8,559**<br>**68,914**<br>**Unrestricted**<br>**Funds 2023**<br>**Restricted**<br>**Funds 2023**<br>**Total**<br>**Funds**<br>**2023**<br>**£**<br>**£**<br>**£**<br>83,171<br>-<br>83,171<br>**83,171**<br>**-**<br>**83,171**<br>**37,043**<br>**-**<br>**37,043**<br>**Unrestricted**<br>**Funds 2023**<br>**Restricted**<br>**Funds 2023**<br>**Total**<br>**Funds**<br>**2023**<br>**£**<br>**£**<br>**£**<br>-<br>-<br>22,538<br>22,538<br>388<br>388<br>**22,926**<br>**-**<br>**22,926**<br>70,583<br>-<br>70,583|**Total**<br>**Funds**<br>**2022**<br>**£**<br>57,770<br>4,940<br>-<br>-<br>-<br>-<br>2,585<br>584|
|||**65,879**|
|||**Total**<br>**Funds**<br>**2022**<br>**£**<br>37,043|
|||**37,043**|
|||**Total**<br>**Funds**<br>**2022**<br>**£**<br>59,154<br>10,280<br>1,149|
|||70,583|
||||



Page 12 



**Whitehill & Bordon Community Trust (A company limited by guarantee)** 

## **Notes to the financial statements for the year ended 31 October 2023** 

## **5. Expenditure on charitable activities** 

|**Unrestricted**<br>**Funds 2023**<br>**Restricted**<br>**Funds 2023**<br>**£**<br>**£**<br>Staff Costs<br>38,390<br>1,377<br>Advertising and promotions<br>-<br>-<br>Activities and events<br>209<br>9,171<br>Professional services<br>1,604<br>4,222<br>Communication Costs<br>120<br>-<br>Printing , postage & stationery<br>339<br>19<br>Rent<br>9,474<br>-<br>Training<br>60<br>-<br>**50,196**<br>**14,789**<br>Total 2022<br>42,232<br>13,676<br>**6. Expenditure on other activities**<br>**Unrestricted**<br>**Funds 2023**<br>**Restricted**<br>**Funds 2023**<br>**£**<br>**£**<br>Staff Cost for Café<br>-<br>-<br>Advertising and promotions<br>4,924<br>-<br>Licences, fees and subscriptions<br>853<br>144<br>Professional services<br>1,091<br>-<br>Insurance<br>1,562<br>Bank Charges<br>178<br>-<br>Miscellaneous Expenses<br>3,941<br>-<br>Independents examiner's fee<br>97<br>-<br>**12,646**<br>**144**<br>Total 2022<br>64,210<br>4,401|**Unrestricted**<br>**Funds 2023**<br>**Restricted**<br>**Funds 2023**<br>**£**<br>**£**<br>38,390<br>1,377<br>-<br>-<br>209<br>9,171<br>1,604<br>4,222<br>120<br>-<br>339<br>19<br>9,474<br>-<br>60<br>-|**Total Funds**<br>**2023**<br>**£**<br>39,767<br>-<br>9,380<br>5,826<br>120<br>358<br>9,474<br>60<br>**64,985**<br>55,908<br>**Total Funds**<br>**2023**<br>**£**<br>-<br>4,924<br>997<br>1,091<br>1,562<br>178<br>3,941<br>97<br>**12,790**<br>68,611|**Total**<br>**Funds**<br>**2022**<br>**£**<br>36,469<br>-<br>4,747<br>13,310<br>295<br>251<br>-<br>836|
|---|---|---|---|
||**50,196**<br>**14,789**||**55,908**|
||||**Total**<br>**Funds**<br>**2022**<br>**£**<br>59,154<br>679<br>1,099<br>-<br>1,289<br>267<br>6,023<br>100|
||42,232<br>13,676|||
|||||
||**12,646**<br>**144**||**68,611**|
|||||
||64,210<br>4,401|||
|||||
|**7. Net income/ (expenditure)**||||
|this is stated after charging:||||
|||**2023**|2022|
|||**£**|£|
|Independent examiner's fee||100|100|



During the year, no Trustees received any remuneration (2022- £NIL) During the year, no Trustees received any benefits in kind (2022 - £NIL) During the year, no Trustees received any reimbursement of expenses (20212- £NIL) 

Page 13 



**Whitehill & Bordon Community Trust (A company limited by guarantee) Notes to the financial statements for the year ended 31 October 2023** 

## **8. Taxation** 

The company is a registered charity and is, therefore, exempt on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. 

No tax charges have arisen in the charity. 

## **9. Debtors** 

||**2023**<br>**£**<br>99,151<br>2,613<br>**101,764**<br>**2023**<br>**£**<br>1,050<br>20,052<br>**21,102**|**2022**<br>**£**<br>53,203<br>26,726|
|---|---|---|
||||
|Debtors|||
|Prepayments and accrued income|||
||||
|||**79,929**|
|||**2022**<br>**£**<br>582<br>630|
|**10. Creditors falling due within one year**|||
||||
||||
|Creditors|||
|Accruals and deferred income|||
||||
|||**1,212**|



**Notes to the financial statements** 

Page 14 



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Page 15

## **Whitehill & Bordon Community Trust** 

## **(A company limited by guarantee) Notes to the financial statements for the year ended 31 October 2023** 


## **15. Members' liability** 

The charity is a private company limited by guarantee and consequently does not have share capital. Each member of the charitable company undertakes to contribute to the assets of the company in the event of it being wound up while he/she is a member, or within one year after he/she ceases to be a member, such amount as may be required, not exceeding £1 for the debts and liabilities contracted before he/she ceases to be a member. 

## **16. Controlling party** 

The charity is controlled by the Trustees who are directors of the company. 

Page 16