Primetime at the Vine
Charity number 1180235
Annual Report and Financial Statements
for the year ended 31 March 2023
Primetime at the Vine
Annual Report and Financial Statements for the year ended 31 March 2023
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the accounts | 8 to 13 |
Prepared by West Yorkshire Community Accountancy Service CIO
1
Primetime at the Vine
Trustees' report for the year ended 31 March 2023
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Position Dates Chair of trustees
Rev. Gary Hodgson Vicky Bell Louise Coates-Black Elizabeth Gallagher Charles Glenn
Appointed 3 February 2022 Appointed 3 February 2022
Charity number
1180235
Registered in England and Wales
Registered and principal address
Bankers
The Vine Community Centre Virgin Money plc Parsonage Road 14 Broadway Laisterdyke Bradford Bradford BD4 8PL BD1 1EZ
Independent examiner
Simon Bostrom FCIE West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) Foundation formed on 8 October 2018 and is governed by a constitution.
Method of recruitment and appointment of trustees
Trustees are appointed for a term of 3 years by a resolution at a properly convened meeting of the charity trustees.
The Vicar of Tong and Laisterdyke shall automatically be a charity trustee as long as he or she holds that office.
2
Primetime at the Vine
Trustees' report (continued) for the year ended 31 March 2023
Objectives and activities
The charity's objects
The following objects will be undertaken in accordance with Christian principals:
To promote for the benefit of the inhabitants of Bradford and throughout the UK without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and other leisure time occupations with the objects of improving the conditions of life of the said inhabitants, in particular for those in need by reason of youth, age, ill-health, disability, financial hardship or other disadvantage by providing a range of social events, educational and volunteering opportunities, skill development, information and advice services and recreational activities; and
To establish or secure the establishment of a community centre (hereinafter called 'the centre') and to maintain and manage the same (whether alone or in co-operation with any local authority or person or body) in furtherance of these objects.
The charity's main activities
Primetime at The Vine creates positive places where we are all safe, have fun, are genuinely cared for, good behaviour is modelled, and everyone has an opportunity to contribute and grow.
The Vine centre is used 7 days a week for a range of activities - some delivered by us, some in partnership with other providers.
-
l Primetime Meeting Point has continued to provide activity sessions for the over 50s, for 5-days each week, from within our centre and other spaces in the local community.
-
l Primetime Bradford has provided after-school and school-holiday activity sessions.
-
We have grown new partnerships to develop our Young Leaders Network, an accredited programme
-
l which is designed to empower Young Leaders to design, develop and deliver social action.
-
We have established a Primetime NEET Support Centre, providing 1-to-1 and group support, training
-
l and social opportunities for young people not in employment, education or training (NEET).
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and the relief of those in need, by reason of youth, age, ill-health, disability, financial hardship or other disadvantage.
Achievements and performance
We are hugely grateful to our supporters who have enabled us to respond to post-pandemic challenges and the cost-of-living crisis, as we continue to create positive places where we are all safe, have fun, are genuinely cared for, good behaviour is modelled, and everyone has an opportunity to contribute and grow.
Over the year, we worked with 79 older people and 66 vulnerable adults. 409 children and young people accessed our programme, and many more have been engaged through our community café, work on the streets and in schools.
The Vine Community Centre: We were able to open 6-days each week, providing a warm safe space, where ‘it’s OK not to be OK’. Our Food-Poverty-Project continued, sustaining our mini-market, providing takehome meals for those struggling to regain independence, and providing emergency food parcels. ‘Refresh’, our men's mental health support group, continued to meet three-times weekly. A weekly craft-group for ages 18+ was established, and next year we plan to move delivery into a local residential centre, helping us to engage more adults with complex needs.
3
Primetime at the Vine
Trustees' report (continued) for the year ended 31 March 2023
Achievements and performance continued
Primetime Bradford: In addition to our existing term-time and school-holiday activities, two additional afterschool sessions for ages 5-10 and 11-18 have increased our capacity to support many more children who have been severely impacted by the pandemic. Groups of different sizes have enabled us to work more intensively with those who have been most negatively impacted by the pandemic. A number of these beneficiaries have been able to attend several days each week.
School Interventions: Daily detached youth-work sessions in our local secondary school has enabled us to support harder to reach young people. Young people have developed positive relationships with Youth Workers and as a result they have also engaged in our wider programme.
Young Leaders Network: Our programme which is designed to empower Young Leaders to design, develop and deliver social action projects, through our own ASDAN accredited ‘Leading in a Community Settings Award’, has engaged 49 Young Leaders. We partnered with 10 churches and youth work providers from across the UK who delivered our programme in their local communities. We also held our YLN Celebration event in July, attended by over 80 Young Leaders, Delivery Partners and community members who helped us celebrate the amazing achievements of both our Young and Adult Volunteers across our Bradford based projects.
We have experienced an increase in costs due to the cost-of-living crisis. We have made progress in a significant solar project which is scheduled for completion within our next financial year. In addition to providing educational and environmental benefit, this project will reduce our utility costs.
We have continued to make positive progress, exceeding many of the priorities within our '2021-24 Organisational Plan'.
Financial review
The net income for the year was £11,273, including net income of £20,156 on unrestricted funds and net expenditure of £8,883 on restricted funds after transfers.
Reserves policy
The trustees will aim to hold free reserves of around 3 to 6 months total expenditure in order to enable the smooth running of the charity and also to allow for an orderly winding up if that situation arose. Based on budgeted expenditure of £240k, this would equate to a lower limit of £60k and an upper limit of £120k.
The charity's free reserves, excluding fixed assets, at the year end were £107,937.
Approved by the board of trustees on 13 July 2023
Gary Hodgson (Trustee)
4
Primetime at the Vine
Independent examiner's report to the trustees of Primetime at the Vine
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2023, which are set out on pages 6 to 13.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
Since the CIO's gross income exceeded £250,000 your examiner must be a fellow of a body listed in section 145 of the 2011 Act.
I confirm that I am qualified to undertake the examination because I am a fellow of ACIE which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act;
-
2 the accounts do not accord with those records; or
-
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bostrom FCIE
20 July 2023
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
5
Primetime at the Vine
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 March 2023
| Notes 2023 Unrestricted funds £ Income from: Grants and donations (2) 3,867 Fundraising and fee income 30,035 Bank interest - Total income 33,902 Expenditure on: Wages and pensions (3) 6,129 Finance and admin - Staff and volunteer training 179 Sessional work - Activities and trips - Primetime - Activities and trips - Vintage Vines - Food and refreshments 1,169 Resources 12 Utilities and maintenance 788 Licences and insurance - Office costs - Capability, advice and marketing - Legal and professional - Monitoring and evaluation - Independent examination 54 Depreciation 7,551 Total expenditure 15,882 Net income / (expenditure) 18,020 Transfers between funds 2,136 Net movement in funds 20,156 Fund balances brought forward 99,748 Fund balances carried forward (4) 119,904 |
2023 Restricted funds £ 219,658 - - 219,658 149,927 7,276 5,528 4,416 9,998 4,894 10,388 1,899 25,461 1,631 3,619 - - 288 1,080 - 226,405 (6,747) (2,136) (8,883) 48,536 39,653 |
2023 Total funds £ 223,525 30,035 - 253,560 156,056 7,276 5,707 4,416 9,998 4,894 11,557 1,911 26,249 1,631 3,619 - - 288 1,134 7,551 242,287 11,273 - 11,273 148,284 159,557 |
2022 Total funds £ 238,379 29,612 44 268,035 175,201 7,584 3,033 1,240 5,101 5,527 14,488 4,054 24,591 1,494 536 2,780 1,285 288 1,080 6,474 254,756 13,279 - 13,279 135,005 148,284 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
6
Primetime at the Vine
Balance sheet
| as at 31 March 2023 2023 Unrestricted £ Fixed assets Tangible assets (5) 11,967 Total fixed assets 11,967 Current assets Debtors and prepayments (6) - Cash at bank and in hand (7) 109,416 Total current assets 109,416 Current liabilities: amounts falling due within one year Creditors and accruals (8) 1,479 Total current liabilities 1,479 Net current assets / (liabilities) 107,937 Net assets 119,904 Funds Unrestricted funds 119,904 Restricted funds - Total funds 119,904 |
2023 Restricted £ - - 1,602 38,051 39,653 - - 39,653 39,653 - 39,653 39,653 |
2023 Total £ 11,967 11,967 1,602 147,467 149,069 1,479 1,479 147,590 159,557 119,904 39,653 159,557 |
2022 Total £ 17,382 17,382 1,485 130,497 131,982 1,080 1,080 130,902 148,284 99,748 48,536 148,284 |
|---|---|---|---|
The financial statements were approved by the board of trustees on 13 July 2023
Gary Hodgson (Trustee)
7
Primetime at the Vine
Notes to the accounts
for the year ended 31 March 2023
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Tangible fixed assets
Tangible fixed assets are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt.
Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows:
Project and office equipment: over 4 years Furniture, fixtures and fittings: over 5 years
Pensions
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
Primetime at the Vine
Notes to the accounts continued
for the year ended 31 March 2023
| 2 Grants and donations Primetime Clarion Futures Reaching Communities Other Primetime grants Vintage Vines Bradford City Challenge City of Bradford Met. District Council (CBMDC) Awards For All Other grants CBDMC - Warm Spaces CBMDC - HAF CBMDC - Utilities Clarion Futures - Over 55's Give Bradford Henry Smith Thornbury Wellbeing Hub CBMDC - VCS ESFA Garfield Weston Foundation Sir George Martin Trust The Souter Trust Donations 3 Staff costs and numbers Gross salaries Social security costs NI allowance Pensions |
2023 Unrestricted funds £ - - - - - - - - - - - - - - - - - - 3,867 3,867 |
2023 Restricted funds £ 4,859 59,454 5,000 2,300 31,489 - 1,000 5,952 7,125 4,779 10,000 85,000 2,700 - - - - - - 219,658 |
2023 Total funds £ 4,859 59,454 5,000 2,300 31,489 - 1,000 5,952 7,125 4,779 10,000 85,000 2,700 - - - - - 3,867 223,525 2023 £ 144,064 10,317 (5,000) 6,675 156,056 |
2022 Total funds £ 4,483 59,118 4,500 3,500 29,995 10,000 - 16,080 7,125 - - 61,775 - 10,001 5,500 15,000 3,000 3,000 5,302 238,379 2022 £ 162,777 9,333 (4,000) 7,091 175,201 |
|---|---|---|---|---|
The average number of employees during the year was 9.6, being an average of 6.9 full time equivalent (2022: 13, 7.6 FTE). There were no employees with emoluments above £60,000.
| Defined contribution pension scheme | 2023 | 2022 |
|---|---|---|
| £ | £ | |
| Costs of the scheme to the charity for the year | 6,675 | 7,091 |
| Amount of any contributions outstanding at the year end | 345 | - |
9
Primetime at the Vine
Notes to the accounts continued
for the year ended 31 March 2023
| 4 Restricted funds Primetime Reaching Communities Clarion Futures Other Primetime funds Vintage Vines CBMDC Awards For All Other Vintage Vines Funds Other funding CBMDC Henry Smith 1 Henry Smith 2 The Souter Trust CBMDC - VCS CBMDC - HAF 2022 CBMDC - HAF 2023 Thornbury Wellbeing Hub CBMDC Warm Spaces Give Bradford Clarion Futures - Over 55's |
Balance b/f £ - 24,439 2,569 - 2,600 4,725 - - 7,025 - 3,000 4,178 - - - - - - 48,536 |
Incoming £ - 59,454 4,859 5,000 31,489 - 2,300 7,125 45,000 40,000 - - 4,224 1,728 2,700 1,000 10,000 4,779 219,658 |
Outgoing £ - 58,910 5,954 5,000 33,932 4,725 2,300 5,523 49,366 37,864 3,000 4,178 4,224 86 2,700 1,000 6,013 1,630 226,405 |
Transfers £ - - - - - - - - - (2,136) - - - - - - - - (2,136) |
Balance c/f £ - 24,983 1,474 - 157 - - 1,602 2,659 - - - - 1,642 - - 3,987 3,149 39,653 |
|---|---|---|---|---|---|
Fund name Primetime
Reaching Communities Clarion Futures Other Primetime funds
Vintage Vines CBMDC Awards For All Other Vintage Vines Funds
Purpose of restriction
For Primetime sessions.
Towards Sutton Seniors expenditure and Primetime Sutton HOP. Towards materials, resources and equipment.
Provision of elderly persons day centre. Towards the costs for the community kitchen. To contribute to Vintage Vines core costs.
Other funding
CBMDC Henry Smith 1 Henry Smith 2
The Souter Trust CBMDC - VCS CBMDC - HAF 2022 CBMDC - HAF 2023 Thornbury Wellbeing Hub CBMDC Warm Spaces Give Bradford Clarion Futures - Over 55's
Towards community centre utilities. Towards running costs.
Any running costs – C19 impact. The transfer relates to the purchase of a PA system which has been capitalised and depreciated through unrestricted funds.
Towards any core costs. Capacity building for the community café. School holiday food and activity programme. School holiday food and activity programme. Wellbeing & Fitness sessions. Provide a warm space for the community to have a hot drink. 50% Operations Manager & 50% Development worker. Any core costs – Over 55’s Elder Persons Group.
10
Primetime at the Vine
Notes to the accounts continued
for the year ended 31 March 2023
| 5 6 7 **8 ** |
Tangible assets Cost At 1 April 2022 Additions At 31 March 2023 Depreciation At 1 April 2022 Charge for year At 31 March 2023 Net book value At 31 March 2023 At 31 March 2022 Debtors and prepayments Prepayments Cash at bank and in hand Cash at bank Creditors and accruals Accruals |
£ 22,847 2,136 24,983 8,497 4,996 13,493 11,490 14,350 Furniture, fixtures and fitti |
£ 15,348 - 15,348 12,316 2,555 14,871 477 3,032 2023 £ 1,602 1,602 2023 £ 147,467 147,467 2023 £ 1,134 1,479 Office equipment |
Total £ 38,195 2,136 40,331 20,813 7,551 28,364 11,967 17,382 2022 £ 1,485 1,485 2022 £ 130,497 130,497 2022 £ 1,080 1,080 |
|---|---|---|---|---|
11
Primetime at the Vine
Notes to the accounts continued
for the year ended 31 March 2023
10 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
Remuneration and benefits received by key management personnel
The total employee benefits received by key management personnel were £7,236 (previous year: £12,464).
No trustee received any remuneration or benefit in this capacity during this or the previous year.
12
Primetime at the Vine
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2023
| 2023 2022 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 3,867 20,302 Fundraising and fee income 30,035 29,612 Bank interest - 44 Total income 33,902 49,958 Expenditure Wages and pensions 6,129 12,648 Finance and admin - 3,492 Staff and volunteer training 179 103 Sessional work - - Activities and trips - Primetime - - Activities and trips - Vintage Vines - - Food and refreshments 1,169 2,389 Resources 12 510 Utilities and maintenance 788 6,583 Licences and insurance - - Office costs - - Capability, advice and marketing - 2,451 Legal and professional - - Monitoring and evaluation - - Independent examination 54 - Depreciation 7,551 6,474 Total expenditure 15,882 34,650 Net income / (expenditure) 18,020 15,308 Transfers between funds 2,136 6,317 Net movement in funds 20,156 21,625 Fund balances brought forward 99,748 78,123 Fund balances carried forward 119,904 99,748 |
2023 Restricted funds £ 219,658 - - 219,658 149,927 7,276 5,528 4,416 9,998 4,894 10,388 1,899 25,461 1,631 3,619 - - 288 1,080 - 226,405 (6,747) (2,136) (8,883) 48,536 39,653 |
2022 Restricted funds £ 218,077 - - 218,077 162,553 4,092 2,930 1,240 5,101 5,527 12,099 3,544 18,008 1,494 536 329 1,285 288 1,080 220,106 (2,029) (6,317) (8,346) 56,882 48,536 |
2023 Total funds £ 223,525 30,035 - 253,560 156,056 7,276 5,707 4,416 9,998 4,894 11,557 1,911 26,249 1,631 3,619 - - 288 1,134 7,551 242,287 11,273 - 11,273 148,284 159,557 |
2022 Total funds £ 238,379 29,612 44 268,035 175,201 7,584 3,033 1,240 5,101 5,527 14,488 4,054 24,591 1,494 536 2,780 1,285 288 1,080 6,474 254,756 13,279 - 13,279 135,005 148,284 |
|---|---|---|---|---|
13