Charity No: 1180233 Company No: CE015329
SMILEYARK KIDS
TRUSTEES REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022
SMILEYARK KIDS
Reports and Accounts for the period ended 31 August 2022
| CONTENTS | |
|---|---|
| Charity and Administrative Information | 3 |
| Trustees Annual Report | 4-7 |
| Accountant's Report | 8 |
| Statement of Financial Activities | 9 |
| Balance Sheet | 10 |
| Notes to Accounts | 11-17 |
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SMILEYARK KIDS Charity and Administrative Information
Charity Name Smiley Ark Kids
Charity Registration Number
1180233
Company Registration Number CE015329
Trustees
Mr. Adebayo Olumuyiwa Emanuel Mrs. Mercy Danso Mrs. Omotayo Abosede Oshoko Ms. Georgina Salami Mrs. Susan Ikpefuran
Registered Address:
29 Cameron Drive Dartford Kent DA1 5GN
Bankers
Lloyds Bank 130 Broadway Bexleyheath London DA6 7DP
Independent Examiner
Gabriel Christopher & Co Suite 13, Forest House 8 Gainsborough Road London E11 1HT
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SMILEYARK KIDS
Report of the Trustees for the year ended 31 August 2022
Our Aims and Objectives
Purpose and Aims
The objects of the charity are:
To advance and provide facilities for education, training, social welfare, recreation, and other leisure time activities with the object of improving the conditions and quality of life of children, youths, and families in the London Borough of Bexley, and surrounding areas.
The organisation has been providing a service in the community since 2004 to local disadvantaged families, elderly members (70+) of the family, vulnerable children, young people and supporting parents back into work and education. The organisation continues to provide children and young adults with enriching activities adopting a holistic approach to meeting users’ needs.
The organisation currently carries out its purposes by offering breakfast and after school club activities, parenting training, advice and support, holiday clubs for children in underserved locations in a variety of schools during the academic school term.
During the holiday seasons, we deliver the Holiday Activities & Food (HAF) programme, and various enrichment activities and fun-themed holiday clubs to local disadvantaged families and children on free school meals, children and young people including children with disabilities (SEND). During the year, we worked in partnership with local organisations, community organisations, housing associations, local authorities, and schools.
Community engagements have also been enhanced with the “SmileyArk Foodbank” initiative which has continued to serve local disadvantaged families, low-income families, families with vulnerable children and adults with food parcels delivered to their doorsteps especially during the pandemic (COVID-19). This food bank initiative has continued to be offered as part of the charity’s core activities due to increasing and continuing demands from benefiting families. During this financial year, this initiative received food donations, toiletries donations, etc across 11 stores including superstores, which provided 29,992 meals (12.6 total tonnage of food) delivered to the beneficiaries across the year.
Our Youth Club, “SAY!” is a young people-led group, which aspires to develop positive young citizens through enrichment activities and raising aspirational goals. Enrichment activities include various volunteering opportunities in the community, career guidance, creative arts, learning and developing new skills such as leadership, organization, and time management skills. SAY! also has a football club called BLANCO FC who have regular matches and tournaments.
As a BAME-led organisation, we provide relevant support to schools and their BAME community, fostering the wellbeing of their children and young people, being a voice for the BAME parents where required, giving parenting advice bearing in mind cultural differences and biases, support parents in returning to work, and their families especially new immigrants to the country. We work with families who are vulnerable, high risk (e.g., sickle cell diseases and disabilities) and have been directly impacted by the COVID-19 pandemic. We work to assist them in overcoming challenges and providing the much-needed support through the unprecedented times and recovery.
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SMILEYARK KIDS
Report of the Trustees for the year ended 31 August 2022
The organisation has community members that make up the board of trustees who use and speak to our service users and people in the community at large.
Ensuring Our Work Delivers Our Aims
The focus of our work servicing families in the Bexley and surrounding areas through provision of breakfast and afterschool care for families, working with local council, providing summer events with the council, working with food banks, and delivering food to families in need in the community
SmileyArk has community members that make up the board of trustees who use and speak to our service users and people in the community at large.
How Our Activities Deliver Public Benefit
Through helping the less privileged and vulnerable members of the society, and through the operation of a foodbank and delivery of food parcels.
Who used and benefited from our Services?
Local councils, Children/families, elderly, and those who are vulnerable in the community.
Financial Review
Reserves Policy
The trustees have established the level of reserves (funds that are freely available) that the charitable should hold. Reserves are needed to bridge the gap between the charity's spending and receiving resources through parental fees and grants. Reserves are also held to cover emergency repairs and expenditure. The charity's policy is that the reserves held should be between six and nine months of the expenditure.
Principal Funding Sources
Aside from the income generated from fees from parents, the principal funding source for the charitable company is currently by way of grants from local authority, fund raising and public donations. Specifically for this accounting year, grants were received for holiday clubs under the government’s HAF (Holiday and Food) scheme.
Investment Policy
The Charity has cash that set out in the Charity’s Balance Sheet. The objective of the investment policy is to invest cash at banks where the capital is protected. The Charity currently has a policy of keeping any surplus liquid funds in cash at banks where immediate access and security of funds is guaranteed.
Plans for Future Periods
The Charity plans to continue the activities outlined above in the forthcoming years subject to satisfactory funding arrangements. Smileyark Kids plans to continue gaining grounds in the community and be able to reach more families in the provision of food, childcare services, and other community events to help cater to their everyday needs as well as seek opportunities for growth where possible.
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SMILEYARK KIDS
Report of the Trustees for the year ended 31 August 2022
Structure, Governance and Management
Governing Document
Smileyark Kids was registered as a Charitable Incorporated Organisation (CIO) with the Charity Commission on 08 October 2018 (Charity No: 1180233).
Recruitment and Appointment of Trustees
Appointment of charity trustees
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1) Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.
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2) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
Trustees Induction and Training
The charity trustees will make available to each new charity trustee, on or before his or her first appointment:
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a) a copy of the current version of this constitution; and
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b) a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts.
Risk Management
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The trustees are working on a Risk Management strategy which comprises:
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An annual review of the risks the charitable company may face;
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Its systems and procedures; and
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The impact of future funding and the financial implications on the organisation.
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SMILEYARK KIDS
Report of the Trustees for the year ended 31 August 2022
Responsibilities of the Trustees
Charity law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable trust as at the balance sheet date and of its incoming resources and applications of resources, including income and expenditure, for the financial year. In preparing those financial statements the Trustees should follow best practice and
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Select suitable accounting policies and then apply them consistently;
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Make judgements and estimates that are reasonable and prudent;
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Prepare the financial statements on the on- going basis unless it is inappropriate to presume that the charity will continue on that basis.
The Trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time financial position of the charity and enables them to ensure that the financial statements comply with Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Members of the Board of Trustees
Members of the Board of Trustees, and trustees for the purpose of charity law, who served during the year and up to the date of this report are set out on page 1.
In accordance with charity law, as trustees, we certify that:
So far as we are aware, there is no relevant information of which the charity's accountants are unaware; and as the trustees of the charity, we have taken all steps that we ought to have taken in order to make ourselves aware of any relevant information and to establish that the Charity's accountants are aware of that information.
This report has been prepared,
By order of trustees:
AEmanuel
AEmanuel (Jun 30, 2023 21:34 GMT+1)
Mr Adebayo Olumuyiwa Emanuel Chairman, Board of Trustees Date: 30 June 2023
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SMILEYARK KIDS
Independent Examiner's Report to the Trustees
Responsibilities and basis of report
We report to the trustees on our examination of the accounts of the above charity for the year ended 31 August 2022
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011
We report in respect of our examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out our examination, we have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Basis of independent examiner's report
Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
We have completed our examination. We confirm that no material matters have come to our attention in connection with the examination which gives us cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records.
We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Gabriel Christopher & Co. Chartered Certified Accountants, Business Advisers & Consultants Suite 13 Forest House 8 Gainsborough Road London E11 1HT
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SMILEYARK KIDS
Statement of Financial Activities (including Income and Expenditure Account) for the year ended 31 August 2022
| Notes Incoming Resources Incoming resources from generated funds Charitable Activities 2 Grants and other income 3 Total Incoming Resources Resources Expended Charitable expenditure: Expenditure on charitable activities 4 Administrative and support cost 5 Management and governance costs: 6 Total Resources expended Net Incoming/(Outgoing) Resources for the year Net Movement in Funds 7 Total funds brought forward Total funds carried forward |
2022 2021 Unrestricted Funds Restricted Funds Total Funds Total Funds £ £ £ £ 127,890 - 127,890 73,616 - 112,689 112,689 206,780 |
|---|---|
| 127,890 112,689 240,579 280,396 |
|
| 64,715 93,404 158,119 161,113 28,855 19,285 48,140 46,358 900 - 900 850 |
|
| 94,470 112,689 207,159 208,321 |
|
| 33,420 - 33,420 72,075 |
|
| 33,420 - 33,420 72,075 143,431 - 143,431 71,356 |
|
| 176,851 - 176,851 **143,431 ** |
The statement of financial activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities.
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SMILEYARK KIDS
Balance Sheet as at 31 August 2022
| Notes FIXED ASSETS Tangible Fixed Assets 10 CURRENT ASSETS Debtors and prepayment 11 Cash at bank and in hand CURRENT LIABILITIES Creditors: Amount falling due within a year 12 NET CURRENT ASSETS LONG TERM LIABILITIES Creditors: Amount falling due: After more than one year- unrestricted 13 NET ASSETS 14 Unrestricted 15.1 Restricted 15.2 TOTAL FUNDS |
£ 26,682 188,600 |
2022 £ 20,221 |
£ 10,460 186,549 |
2021 £ 33,454 |
|---|---|---|---|---|
| 33,454 152,620 |
||||
| 197,009 (44,389) |
||||
| 193,315 (16,464) |
186,074 (42,643) |
|||
| **176,851 ** | **143,431 ** | |||
| 176,851 - |
143,431 - |
|||
| **176,851 ** | **143,431 ** |
For the year ending 31 August 2022 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Trustees’ responsibilities:
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime. The Financial Statements were approved by the board on _____and signed on its behalf by: Jun 30, 2023
AEmanuel
Mr Adebayo Olumuyiwa Emanuel Chairman, Board of Trustees
Page 10 of 17
SMILEYARK KIDS
Notes forming part of the financial statements for the year ended 31 August 2022
1. Accounting Policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.
(a) Basis of Accounting
The financial statements have been prepared under the historical cost conversion and in accordance with the financial reporting standard for smaller entities. The financial statements have been prepared in accordance with the statements of recommended practice (SORP). Accounting and reporting by charities published in October 2000, applicable Accounting standards and the companies Act 2006. The financial statements are prepared on a going concern basis under the historic cost convention. The financial statements are prepared in sterling, which is the functional currency of the company. Monetary amounts in these financial statements are rounded to the nearest £.
(b) Fund Accounting
General funds are unrestricted funds and are available for use at the discretion of the trustees in furtherance of the general objectives of the company. Restricted funds are funds that are to be used in accordance with specific restrictions imposed by donors which have been raised by the charity for the particular purpose. The cost of raising and administering such funds are charged against the specific funds. The aim and use of each restricted fund is set out in the notes to the financial
(c) Incoming Resources
All incoming resources are included in the statement of financial activities when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received. The following specific policies are applied to particular categories of income: Voluntary income is received by way of grants, donations and gifts, and are included in full in the Statement of Financial Activities when receivable. Grants, where delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified provided by volunteers has not been included in these accounts.
Invested income is included when receivable. Incoming resources from charitable trading activity are accounted for when earned. Incoming resources from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.
(c) Resources expended
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates: Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes. Charitable expenditure comprises
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those costs incurred by the charity in the delivery of its to such activities and those costs of an indirect nature necessary to support them.
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the accountancy fees and costs linked to strategic management of the charity. All costs are allocated between the expenditure categories of the SoFA on a basis designed to reflect the use of the resource.
1. Fixed Assets
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets less their estimated residual value over their expected useful lives on the following basis:
Motor Vehicle 20% Straight Line Furniture and Fixture 20% Straight Line Plant and Machinery 20% Straight Line Computer Equipment 33.3% Straight Line
Assets held under finance leases and hire purchase contracts are capitalised and depreciated over their useful lives. The corresponding lease or hire purchase obligation is treated in the balance sheet as a liability. The interest element of rental obligations is charged to the profit and loss account over the period of the lease at a constant proportion of the outstanding balance of capital repayments.
| 2. Income Charitable Activities 3. Other Income Grant Funding- SmileyArk Kids Club Grant Funding- SmileyArk Foodbank Grant Funding- Holiday Clubs Sundry Income |
Unrestricted Restricted 2022 2021 Fund Fund Total Total £ £ £ £ 127,890 - 127,890 73,616 127,890 - 127,890 73,616 Unrestricted Restricted 2022 2021 Fund Fund Total Total £ £ £ £ - 2,955 2,955 59,783 - - - 21,644 - 109,734 109,734 123,300 - - - 2,053 |
|---|---|
| - 112,689 112,689 206,780 |
During the year, the organisation obtained different grant funding for its charitable activities and other supporting initiatives like the SmileyArk Holiday Clubs from different donor organisations and government establishments within the United Kingdom, including the government’s Holiday and Food (“HAF”) Programme delivered in partnership with the London Borough of Bexley, and HAF program delivered in partnership with The Royal Borough of Greenwich.
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All grants obtained for different initiatives were fully expended during the financial year for the respective reasons they were obtained for, which ranged from ~~r~~ unning holiday clubs during the 2022 summer holidays in Greenwich & Bexley, restarting the Kids clubs post-COVID by funding operations.
Analysis of Expenditure on Charitable Activities
COST OF ACTIVITIES IN FURTHERANCE OF CHARITY'S OBJECTS
This comprises all expenditure directly related to the objects of the of the charity. It also includes the expenditure in support of that activity where material.
4. Charitable Activities
| 4. Charitable Activities Kids Clubs and Foodbank operations Wages and Salaries Director’s Renumeration / Management allowance Temporary Staff Recruitment, Holiday Staff Training and Other Staff Cost |
2022 2021 Unrestricted Restricted Total Total £ £ £ £ 4,150 5,100 9,250 36,758 38,976 57,572 96,548 87,124 17,705 11,412 29,117 23,468 3,233 17,720 20,953 11,920 651 1,600 2,251 1,843 |
|---|---|
| 64,715 93,404 158,119 161,113 |
5. Administrative and Support cost
| Premises Costs Software Office running expenses Bank Charges and Card repayment Telephone & internet charges Motor expenses Insurance Equipment expensed Finance cost Depreciation and amortisation |
2022 2021 Unrestricted Restricted Total Total £ £ £ £ 7,722 12,595 20,317 14,824 741 1,125 1,866 1,407 - - - 58 891 - 891 299 1,087 1,790 2,877 3,664 2,239 2,190 4,429 5,886 246 550 796 980 - 1,035 1,035 3,275 1,587 - 1,587 1,499 14,342 - 14,342 14,466 |
|---|---|
| 28,855 19,285 48,140 46,358 |
| 6. Governance Cost Accountancy fees |
Unrestricted Restricted 2022 2021 £ £ £ £ 900 - 900 850 |
|---|---|
| 900 - 900 850 |
7. NET MOVEMENT IN FUNDS FOR THE YEAR
The net movement in funds for the year is stated after charging
| 7. NET MOVEMENT IN FUNDS FOR THE YEAR The net movement in funds for the year is stated after charging |
|
|---|---|
| Depreciation & Amortisation Accountancy fees Other accruals |
2022 2021 £ £ 14,342 14,466 900 850 - 1,393 |
| 15,242 16,709 |
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8. Trustee Remuneration & Related Pay Transactions
The Board of Trustees passed a resolution on 14 January 2020 to appoint the Charity CEO and founder (Mrs Susan Olusola Ikpefuran) as and the remaining unpaid trustees consider her appointment to be in the best interest of the charity. The CEO is the only remunerated trustee as she has led the organisation since inception until SmileyArk Kids became a registered charity in October 2018. The CEO’s remuneration is passed through payroll as a remunerated director of the organisation as approved by the Board of Trustees. No other trustees were paid any remuneration or received any other benefits during the year.
The trustees confirm to adopt measures stipulated in clause (7) of the charity's constitution; ensuring any conflicts of interest of this appointment is managed. No trustee or other person related to the charity had any personal interest in any contract or transaction entered by the charitable company during the year.
9. Taxation
As a charity, Smileyark Kids is exempt from tax on income and gains falling within Section 505 of the Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that that these are applied to its charitable objects. No tax charges have risen in the Charity.
10. Tangible Fixed Assets
| Cost At 1 September 2021 Additions in the year Disposals At 31 August 2022 Depreciation At 1 September 2021 Charge for the year At 31 August 2022 Net Book Value At 31 August 2022 At 31 August 2021 |
Computer equipment Motor Vehicle Fixtures & Fitting Total £ £ £ £ 12,900 50,760 - 63,660 747 - - 747 - - - - |
|---|---|
| 13,647 50,760 - 64,407 |
|
| 5,672 24,534 - 30,206 3,828 10,152 - 13,980 |
|
| 9,500 34,686 - 44,186 |
|
| 4,147 16,074 - 20,221 |
|
| 7,228 26,226 - 33,454 |
11. Debtors: Amounts falling due within one year
2022 2021
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| Debtors Prepayments |
£ £ 24,612 8,936 2,070 1,525 |
|---|---|
| 26,682 **10,461 ** |
Debtors are recognised at the settlement amount. Prepayments are values at the amount prepaid.
12. Creditors: Amounts falling due within one year
| Deferred Income Accruals Lease Liability-Motor vehicle finance Other payables |
2022 2021 £ £ - 369 16,720 1,739 24,779 2,291 689 39,990 |
|---|---|
| 42,188 44,389 |
13 Creditors: Amounts falling due after more than one year- unrestricted
| Lease Liability-Motor vehicle finance Other creditors – Customer deposits Project funds |
2022 2021 £ £ - 26,125 10,244 10,300 6,220 6,220 16,464 42,645 |
|---|---|
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are recognised at their settlement amount.
14. Analysis of Net Assets Between Funds
| Tangible Fixed Assets Current Assets Current Liabilities Long-term Liabilities |
Unrestricted Restricted Total Funds Funds Transfers Funds 2022 2022 £ £ £ £ 20,221 - - 20,221 215,282 - - 215,282 (42,188) - - (42,188) (16,464) - - (16,464) |
|---|---|
| 176,851 - - 176,851 |
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SMILEYARK KIDS Income and Expenditure Account for the year ended 31 August 2022
15. Movements in Funds
| Unrestricted Funds: General Funds Total Unrestricted Funds Income and endowments from: Charitable Activities Donations and Grants Less: Overheads Premises Costs Hire of premises Administrative expenses- General Software Office running Bank charges & card repayment Telephone & internet charges Insurance Employer NI and Pension Subscription and dues Equipment expensed Charitable Activities Club operations and foodbank direct cost Wages and Salaries Management allowance Temporary staff and recruitment Staff training and other staff cost Professional Fees Accountancy fees Support Costs Finance cost Depreciation & amortisation |
At 1 September 2021 Incoming Resources £ £ 137,210 240,579 137,210 240,579 127,890 112,689 240,579 20,317 20,317 - 606 891 2,877 722 4,912 1,955 1,035 12,997 12,050 89,607 29,117 20,953 860 152,587 900 900 1,587 14,342 |
At 1 September 2021 Incoming Resources £ £ 137,210 240,579 |
At 1 September 2021 Incoming Resources £ £ 137,210 240,579 |
Outgoing Resources At 31 August 2022 £ £ - 207,158 170,631 (207,158) 170,631 73,616 206,780 280,396 14,824 14,824 1,407 58 299 3,664 980 - - 3,275 9,683 36,758 103,582 7,010 11,920 1,843 161,113 850 850 1,499 14,466 |
Outgoing Resources At 31 August 2022 £ £ - 207,158 170,631 (207,158) 170,631 73,616 206,780 280,396 14,824 14,824 1,407 58 299 3,664 980 - - 3,275 9,683 36,758 103,582 7,010 11,920 1,843 161,113 850 850 1,499 14,466 |
|---|---|---|---|---|---|
| 137,210 | 240,579 | ||||
| 127,890 112,689 |
14,824 14,824 1,407 58 299 3,664 980 - - 3,275 9,683 36,758 103,582 7,010 11,920 1,843 161,113 850 850 1,499 14,466 |
||||
| 240,579 | 280,396 |
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| Motor expenses Net income/(expenditure) Total funds brought forward Surplus/(deficit) carried forward |
4,429 20,358 |
207,158 | 5,886 21,851 |
208,321 |
|---|---|---|---|---|
| 33,420 143,431 |
72,075 71,356 |
|||
| 176,851 | 143,431 |
15.1 UNRESTRICTED FUNDS
These are grants and donations received or receivable for the objects of the charity without restrictions as to purpose but are available as general funds.
15.2 RESTRICTED FUNDS
Restricted funds are used for the purpose as specified by the donor. Expenditure that meets these criteria is identified to the fund.
AEmanuel
AEmanuel
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