2025-03-31-accounts - Almondsbury Tennis Club

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ALMONDSBURY AND BRADLEY STOKE TENNIS CLUB

Trustees Annual Report

Period Apr 1[st] 2024 to Mar 31[st] 2025

Almondsbury Tennis Club CIO

Charity no. 1180208

Almondsbury Tennis Club

Almondsbury Sports and Social Centre

Gloucester Road, Bristol, BS32 4AA

Email address information@almondsburytennis.org.uk

Website www.almondsburytennis.org.uk

Twitter @AandBSTennis

Facebook www.facebook.com/AandBSTennis

Charity Trustees at March 2025:

Andrew Alhadeff
Bruce Barnard
Catherine Coombs
Rebekah Quick
Margaret Tyrrell
Lynda Riddle

Objectives and activities

Key Aims:

To promote community participation in healthy recreation, and to enhance health and wellbeing, by providing and maintaining tennis facilities for teaching, playing and learning tennis, to Almondsbury and the surrounding area.

We do this by

providing a programme of tennis activities for all levels of ability
advancing the education of children, young people and adults through the provision of coaching opportunities and to engage in the study, practice and teaching of all aspects of lawn tennis and to develop their physical capacities, health and general wellbeing
Organising social tennis gatherings and club nights for social engagement and the playing of competitive tennis
Participation in a range of competitive inter-club tennis leagues for all ages and abilities, including the Avon Tennis League
Investing in upgrading our sports facilities, club house and grounds for the enjoyment of both our membership and other residents in the area

Structure, governance and management

Almondsbury Tennis Club’s governing document is our Constitution, available to read on our website.

Trustees and committee members are exclusively drawn from our current membership of the organisation. All members are welcome and encouraged to stand for election to the Trustees or to join the committee. The existing committee and Trustees take a proactive approach to encouraging participation in the governance of the club in order to draw on the widest possible contributions and expertise.

Trustees are drawn from existing committee members who have established a track record of good governance and collaboration in the good management of the club. All trustees are proposed and elected by the membership at our AGM. These appointments are subject to the rules and regulations of the Charities Act 2022. Those with a conflict of interest are exempt from standing.

The committee, who deal with day to day running of the club, is made up of trustees and other interested parties, including the Head Coach.

The club is registered with the LTA and adheres to all safeguarding and coaching standards.

We currently have four outside floodlit artificial clay courts and at March 2025, a membership of around 240 members. (69 adults, 4 day, 17 family, 9 honorary, 38 juniors, 99 minis, 4 trial adults)

The Head Coach works at the club on a self-employed basis and has responsibility for all the coaching staff. The club receives guest fees and court fees from the coaching that takes place on the premises.

Achievements and performance

In the adults leagues we put out three men's teams and three ladies' teams in the Avon summer leagues, with three teams in the 2024 late summer mixed and the 24/25 winter mixed. In the summer league Almondsbury ladies 3[rd] team gained promotion whilst the 2[nd] team were relegated. The 1[st] team retained their status. The men’s 1[st] team retained their status while the 2[nd] and 3[rd] team were relegated. The teams retained their status in the late summer mixed and the winter leagues.

The box leagues also continued to be appreciated by those who took part, giving everyone in the club an opportunity for competitive play.

Club nights have also been very popular and are usually full. ‘Tea and tennis’ on Sundays has also been a good chance for everyone of all ages and abilities to mix in.

The ‘pay and play’ option continues to provide extra income for the club and enables a wider group of people to play tennis, in line with our charitable objectives. We also have a daytime membership option at greatly reduced cost, again making tennis more accessible.

Maggie again held a tournament at the club, providing more competitive playing opportunities for juniors at our club and nearby, and bringing in more valuable income.

Toby’s coaching numbers have really grown, and now over 200 children a week are on the programme. The team includes Toby and two additional full-time coaches.

The year ended with our usual mince pie and mulled wine evening, and a very enjoyable Christmas dinner presentation evening. This was attended by around 50 people.

The Trustees have worked very hard in 2024/25 to raise funds to replace the court surface which was deteriorating badly. Quotes were obtained from a number of contractors and Grimshaw’s, based in Cheltenham, was chosen to complete the work in October 2024 with an artificial clay surface. An Avon LTA loan and Trustee loans as well as monies from the savings account helped to fund the project amounting to £100K. The surface is proving to be a benefit to both members, non members and the coaching team enabling play despite the bad weather.

Also in early 2024 there was another very successful club weekend at the Manor House Hotel in Devon. Club members enjoyed the sports and craft facilities and spending time chatting together, as well as some fun and competitive tennis matches on the indoor courts.

Financial review

Just over half our income comes from membership fees. The trustees increased membership fees during the year broadly in line with inflation. A substantial amount of income comes from court fees paid by the coaching team, and although this can put some pressure on court availability, this income allows us to invest in our sinking fund each year, as we must.

‘Guest fees’ as shown on the accounts include both guest fees paid by members and also pay and play fees. Guest fees paid by coaching are included in the ‘coaching’ income.

The policy on reserves is to ensure we have a capable contingency fund for unforeseen expenses or obligations. In addition to these reserves, we are committed to ensuring funds are set aside via a protected ‘sinking fund’ to ensure we have the financial resources for significant capital investment such as the court resurfacing which is reflected in our current financial statement and accounts.

The accounts continue to show a high charge for electricity. The Trustees will be addressing this issue by moving to the last project of phase 1 of development by upgrading the floodlights later in 2025. We continue to negotiate the rental costs with our landlord.

Club members and committee members donate their time to clean and maintain courts and facilities which saves the club considerable additional resources, and we are thankful for their support.

Future plans

As mentioned above the upgrade of the floodlights to LED is a priority. However, we are making sure that we have the necessary long-term agreements in place before investing substantial money into the facilities.

We continue to look into expanding the number of courts.

In the more immediate future, we plan to increase the number of opportunities for members to join in tennis events, both fun and competitive, and to hold more purely social events.

Declaration

Signed on behalf of the charity trustees: CS Coombs

Print name Catherine Coombs

Designation Chair

Date 5th[th] December 2025

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CHARITY COMMISSION FOR ENGLANO ANO WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Almondsbury & Bradley Stoke Tennis Club On accounts for the year ended 31st March 2025 Charity no (rfany 1180208 Set out on pages I report to the trustees on my examination of the accounts of the abov8 charity (Ihe Trust") for the year ended 3110312021. Responsibilille$ and basls of report As the chanty's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the A¢t'). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){bl of the Act. Independent I have completed my examination. I confirni that no material matters have examlner'8 Statement come to my attention in connection with the examination which gives m8 cause to believe that in, any material respect= the accounting records were not kept in accordance with section 130 of the Charities Aci: or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any reqUirnent that Ihe accounts give a 'true and fairf view which is not a matter considered as part of an independent exafflination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a woper understanding of the accounts to be reached. Please delete the words in the brackets rfthey do not apply. Signed: Dats: Name: Relevant professional quallfication(81 or body (if any): Address: so ALK w A YATC 537 7F

Section B Disclosure Only complete if the examiner needs to highlight malerial matters of concem {see CC32, Independent examination of charty accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose.

bu Tennls Club r•Account 31101125 31103124 Mernber5hlp DUE5 Coèchln8 Toumarnent Entry Fees Clothing CaterinB Guest Fee5 FloodliBht lee5 Match Fees Mlscellaneous IKome Gr•nts Lo•ns Bonus Ball Lesscoach d15(ount Bank Interest 21,110 11.762 769 87 230 2.205 183 1,042 25 20.181 5.877 L735 91 75 L054 243 750 23.( 819 974 522 63.120 1,217 3L441 Coachin8 Fees Tennls oalls Equlprnent Entry Fees LTA Membershlp Cloihln8 Major M•inienarKe Fur Court Hlre Elertrlc Major MalntenarKe Trophles I Prlze5 Total Tennls Expendltwe 1191 540 303 5,372 4.727 99.241 291 107.078 361 9,267 Advertlsln4 Membershlp Pack Mlscellaneous ONlce Expenses Complex Mana8eft*nt Char8e mondsbury 5oclal Club Repalrs Bank Ch•f8e$ Telephone 273 313 39 2,384 1.551 638 411 6.075 326 3.910 Nei surplu(lo$S) 51.033 11264 an Sheet Current Act. Bal¥n¢e SJvin85 Ac¢. Balar Diybility Act. 1.251 19.ryxi 375 L208 70,074 375 Comblned Bank Bakr 20.626 7L658 Funded Reserves Blfv SurplusllLossl im year 7L658 5L033 53,394 18,264 Reserves cfvd 20.626 71.658