2024-03-31-accounts - Almondsbury Tennis Club

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Trustees’ Annual Report year ending March 31[st] 2024.

Section A – Reference and administrative details

Chairity Name: Almondsbury Tennis Club

Other name the charity is known by: Almondsbury and Bradley Stoke Tennis Club

Registered charity number: 1180208

Address: 10 Gloucester Road, Almondsbury, Bristol BS32 4AA

Trustee Names: Bruce Barnard Chair, Margaret Tyrrell Vice Chair, Rebekah Quick Treasurer, Catherine Coombs Membership, Andrew Alhadeff, Helen Siwek, Naomi Buckler

Section B – Structure, governance and management

Type of governing document: A constitution, which is available on the club’s web site.

How the charity is constructed: As a Charitable Incorporated Organisation (CIO) - a charity that has adopted a corporate structure that is registered with the Charity Commission.

Trustee selection methods: Trustees and club committee are appointed exclusively from the within the membership and are all volunteers. Those being selected based on their involvement in the club’s affairs and their experience.

Section C – Objectives and activities

Summary of objectives set out in its governing document: To promote community participation in healthy recreation, by the provision of facilities for the playing, learning, and teaching activities based around tennis for the benefit of the population of Almondsbury and the surrounding area.

To provide and maintain facilities for tennis, sport, recreation or other leisure time occupation of individuals with the object of improving the health and well-being of the residents of Almondsbury and the surrounding area.

Summary of the main activities undertaken for the public benefit in relation to these objectives

The club sees its core catchment area within a twenty minute drive time, although many members come from a greater distance. Within this area there are both older and younger generations which need to be accommodated. So, the club promotes tennis first, making potential players both young and old aware of the specific benefits the sport offers them in terms of both physical and mental health.

The club provides both memberships and the opportunity to Pay and Play. The latter offers affordable tennis to the local community regardless of age, gender, ability, frequency of play and socio economic grouping. To promote this the club has adopted the slogan “Open to all wishing to play tennis”.

Summary of the main achievements of the charity during the year:

Trustees

During the year the club was awarded Club of the year by Avon Tennis. Also, Maggie Tyrrell was awarded the Lifetime Achievement Award and Official of the Year. She has worked tirelessly for the club for over 30+ years.

The trustees recognised that the club needed to run on a more business like basis. To help achieve this a 5 year plan was started which grew to a ten year plan as the project progressed.

It started by looking at the market, the competition and the characteristics of the membership which identified two important elements - The need to:

Change the type of surface used on our four courts to better serve our membership and coaching programme.
Expand the membership in order to benefit from the economies of scale. The cost of running the club with a larger membership being only slightly more costly than for its current size.

This gave rise to a plan in three phases that which recognised that changing the current court surfaces must come first, followed by more courts.

A decision was taken by the trustees to start Phase1, which they estimated could take nine months to complete by the end of 2024. Three recognised court suppliers were contacted. Each visiting the courts and making recommendations.

Club committee

While the planning for the above developments continued the Club Committee continued to run its successful actives. These included Box Leagues, Tea and Tennis, Friday Friends, League match practises, League matches, Club Championships, Maintenance and Open days.

In addition, they ran an extensive digital marketing programme. This having the objective of increasing awareness and membership for the club.

Coaching and league match performance

The club’s head pro Toby Huddlestone was awarded Performance Coach of the Year by Avon County. He has a very strong coaching team with two other full time pros that coach approximately 200 juniors a week. In the Avon County Tennis League, they have 13 teams including both boys and girls ranging from 8U to 18U. Additionally 22 juniors are in the county squad.

Adult league performance:

3 teams of ladies and 3 teams of men were entered into the Avon tennis summer leagues with varying results. Two teams earned promotions, and the ladies held their strong position again. In the late summer mixed and winter leagues 4 teams were entered in each. We anticipate maintaining these team numbers for next year and have introduced coach led team practices once a week to provide tactical training for all players.

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the tru8tee81 members of Almondsbury & Bradley Stoke Tennis Club On accounts for tho yr ended 31° March 2024 Charlty no Ilf any) 1180208 Sot out on pag I r8POrt to the trustees on my examination of the account5 of the above chanty (Ihe Trusf) for the year ended 3110312024. RponSIbIlItI and As the chanty trustee8 of the Trust. you are responsible for the preparation bas1• of report of the accounts in accordance wrth the requirements of the Charit185 Act 2011 (Ihe Acr). I reF)Ort in respect of my examination of the Trust's accounts carried out under sedion 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5){bl of the Act. I have completed my examinats'on. I confimi that no material matter8 have come to my attention (other than that disclosed below") in connection with the examination which give8 me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the arKounts do not accord with the accounting records Indopendent examln•f8 Statement I have no concems and have come aGf053 no other matter8 in Gonnectlon with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Hease delete the ¥%Yvds in the brackets rf th8y do not apply. Slgned: Name: vfi i Rolovant professlonal quallflcatlonls) or body Ilf anyl: Addrejs: Qi O Lv¥ Ly AY Y4T£ ¥Is JC'L_ IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight matters of Goncem (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Glve here brief details of any Itoms that the examlner wishes to dl8cIoso. IER October 2018

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