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2023-03-31-accounts

ALMONDSBURY AND BRADLEY STOKE TENNIS CLUB

Trustees Annual Report

Period Apr 1[st] 2022 to Mar 31[st] 2023

Almondsbury Tennis Club CIO

Charity no. 1180208

Almondsbury Tennis Club

Almondsbury Sports and Social Centre

Gloucester Road, Bristol, BS32 4AA

Email address information@almondsburytennis.org.uk

Website www.almondsburytennis.org.uk

Twitter @AandBSTennis

Facebook www.facebook.com/AandBSTennis

Charity Trustees at March 2023:

Objectives and activities

Key Aims:

To promote community participation in healthy recreation, and to enhance health and wellbeing, by providing and maintaining tennis facilities for teaching, playing and learning tennis, to Almondsbury and the surrounding area.

We do this by

Structure, governance and management

Almondsbury Tennis Club’s governing document is our Constitution, available to read on our website.

Trustees and committee members are exclusively drawn from our current membership of the organisation. All members are welcome and encouraged to stand for election to the Trustees or to join the committee. The existing committee and Trustees take a proactive approach to encouraging participation in the governance of the club in order to draw on the widest possible contributions and expertise.

Trustees are drawn from existing committee members who have established a track record of good governance and collaboration in the good management of the club. All trustees are proposed and elected by the membership at our AGM. These appointments are subject to the rules and regulations of the Charities Act 2022. Those with a conflict of interest are exempt from standing.

The committee, who deal with day to day running of the club, is made up of trustees and other interested parties, including the Head Coach.

The club is registered with the LTA and adheres to all safeguarding and coaching standards.

We currently have four outside floodlit courts and at March 2023, a membership of around 220 members. (75 adults, 7 day, 25 family, 7 honorary, 40 juniors, 63 minis, 2 trial adults, 1 trial family)

The Head Coach works at the club on a self-employed basis and has responsibility for all the coaching staff. The club receives guest fees and court fees from the coaching that takes place on the premises.

Achievements and performance

In the adults leagues we put out three men's teams and three ladies' teams in the Avon summer leagues, with four teams in the ‘22 late summer mixed and the 22/23 winter mixed. Almondsbury II won the late summer mixed in Division 3B and they also won the winter mixed in Division 4B.

The box leagues also continued to be appreciated by those who took part, giving everyone in the club an opportunity for competitive play.

Club nights have also been very popular and are usually full. ‘Tea and tennis’ on Sundays has also been a good chance for everyone of all ages and abilities to mix in.

In March 2022 we introduced a ‘pay and play’ option so that non-member locals could book up spare court time. This has provided extra income for the club and enabled a wider group of people to play tennis, in line with our charitable objectives. We also have a daytime membership option at greatly reduced cost, again making tennis more accessible.

Maggie again held a tournament at the club, providing more competitive playing opportunities for juniors at our club and nearby, and bringing in more valuable income.

Toby’s coaching numbers have really grown, and now over 200 children a week are on the programme. The team now includes Toby and two additional full-time coaches.

The year ended with our usual mince pie and mulled wine evening, and a very enjoyable Christmas dinner presentation evening, which was held at Almondsbury Creative next door. This was attended by around 50 people.

In early 2023, the refurbishment of the clubhouse facilities was completed, with a new kitchen, and new painting and flooring throughout. This has greatly enhanced the facilities. Much of the work was done by the club membership, including the club coaches. The flooring was kindly installed by Becci (ladies captain and treasurer) and her partner.

Also in early 2023 was another very successful club weekend at the Manor House Hotel in Devon. Club members enjoyed the sports and craft facilities and spending time chatting together, as well as some fun and competitive tennis matches on the indoor courts.

Financial review

Just over half our income comes from membership fees. The trustees increased membership fees during the year broadly in line with inflation. After an influx of members during and after the pandemic, membership numbers have dropped, and recruitment is a focus of the committee. A substantial amount of income comes from court fees paid by the coaching team, and although this can put some pressure on court availability, this income allows us to invest in our sinking fund each year, as we must.

‘Guest fees’ as shown on the accounts include both guest fees paid by members and also pay and play fees. Guest fees paid by coaching are included in the ‘coaching’ income.

The policy on reserves is to ensure we have a capable contingency fund for unforeseen expenses or obligations. In addition to these reserves, we are committed to ensuring funds are set aside via a protected ‘sinking fund’ to ensure we have the financial resources for significant capital investment. The court surfaces require repainting every 3-5 years and the LTA recommend that macadam courts (like ours) should be replaced every 8-10 years or so (a cost in excess of £60k). Ours are already older than that and will need resurfacing in the near future. We spent significant funds this financial year on upgrading the clubhouse. This is reflected in our current financial statement and accounts.

The accounts also show a high charge for electricity, which is largely due to not receiving a bill for some time from our landlords, and so this payment covers previous years also. Several costs have recently gone up very significantly, in particular electricity. Our landlords are also looking to significantly increase rental costs, and we are currently negotiating about what this will cover.

Club members and committee members donate their time to clean and maintain courts and facilities which saves the club considerable additional resources, and we are thankful for their support.

Future plans

Plans to resurface are under way, as well as looking at the possibility of switching to LED lighting. However, we are making sure that we have the necessary long-term agreements in place before investing substantial money into the facilities.

We are also looking into expanding the number of courts.

In the more immediate future, we plan to increase the number of opportunities for members to join in tennis events, both fun and competitive, and to hold more purely social events.

Declaration

Signed on behalf of the charity trustees:

Print name Naomi Buckler

Designation Secretary

Date 11[th] December 2023

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