# **Trustee’s Annual Report and Financial Accounts for the year ended 31 December 2022** **Registered Charity Number: 1180193** ## **All Saints Musical Productions (the Society)** ## **TRUSTEES’ ANNUAL REPORT AND ACCOUNTS FOR THE PERIOD 1 JANUARY 2022 TO 31 DECEMBER 2022** ## **Table of Contents** Structure, Governance and Management Reference and Administrative details Names of the Trustees who manage the Society Statement of Trustees’ Responsibilities Objectives and Aims Public Benefit Statement Investments and Powers Achievements and Performance Functions of the Trustees Financial Review Declarations ## **FINANCIAL ACCOUNTS 1 JANUARY 2022 TO 31 DECEMBER 2022** Income and Expenditure Account to 31 December 2022 Balance Sheet as at 31 December 2022 Accounting Policies Notes to the Accounts ## **TRUSTEES’ ANNUAL REPORT** ## **Structure, Governance and Management** The Society was formed in 1947 as an amateur theatre company. It has performed in venues across Manchester, Salford and the surrounding area. The Society was registered as a charity on 5 October 2018. The charity is a Charitable Incorporated Organisation (CIO) governed by the constitution dated 5 October 2018. During 2022, the Society was affiliated to the National Operatic and Dramatic Association (NODA), the national body that represents amateur theatre. With over 2,500 society and individual members NODA aims to give a shared voice to the amateur theatre sector; help amateur societies and individuals achieve the highest standards of best practice and performance; and provide leadership and advice to enable the amateur theatre sector to tackle the challenges and opportunities of the 21st century. In 2022, the Society paid membership fees of £72 to NODA as well as £249.82 for insurance. (Further information about NODA can be obtained via their website www.noda.org.uk). ## **Reference and Administrative details** **Charity name** : All Saints Musical Productions ## **Charity Registration Number:** 1180193 Registered as a charity since 5th October 2018 **Correspondence address** : 40 Paprika Close, Manchester, M11 2LS ## **Names of the Trustees who manage the charity (the Trustees):** |**Trustee Name**|**Office (if any)**|**Elected**| |---|---|---| |Kelly Harrington|Chair/Trustee|2018| |Elizabeth Gurney|Trustee|2018| |Natalie Bennett|Trustee|2018 (Resigned on 25 November 2022)| **Names of additional people who assist the Trustees to manage the Society (the Committee)** |**Management committee**|**Responsibility**| |---|---| |Amy Faulkner|Publicity| |Anna Royle|Treasurer| |Chris Osborn|Member| |Rachel Wareing|Showcase| |Rachel Cookson|Vice Chair| |Richard Jackson|Secretary| |Shirley Melia Redgrave|Wardrobe| |Victoria Twigg (until 26 November 2022)|Membership| |Victoria White|Social Media| **Bankers:** Lloyds Bank plc Leeds City Centre (306522) ## **Organisation** The charity operations are conducted by the Trustees. The Society operations are conducted by both the Trustees and the Committee. The Trustees and the Committee hold regular formal meetings throughout the year and may also hold ad-hoc meetings as required. ## **Objectives and Aims** The Charity’s principal objective is to advance public education and understanding of the arts, particularly the art of theatre in all aspects, by the production and presentation of public theatrical performances. The Society aims to achieve the highest standards of performance, present a programme of musical productions, encourage new members and develop the skills of members of all abilities, enabling their participation in all aspects of the Society. In the period of this report the Society sought to achieve its objectives through productions at the Lowry Theatre in Salford, as well as holding a fundraising event. ## **Public Benefit Statement** In shaping the objectives for the year and planning activities, the Trustees have considered the Charity Commission’s guidance on public benefit, including the guidance on public benefits and fee charging. The Society relies on income from fees and charges to cover its costs. In settling the level of fees, charges and concessions the Trustees give careful consideration to the accessibility of the Society’s productions for the community. The strategies employed to achieve the charity’s aims and objectives include - Presenting a range of theatre productions - Providing facilities and opportunities for a broad range of people to get involved in the arts activity. ## **Investment Powers** The Charity’s powers of investment are governed by its constitution. ## **Achievements and Performances** Following the removal of restrictions as a consequence of the Covid-19 pandemic, which had impacted our ability to rehearse and perform on stage in the previous two years, the Society made plans to return to performing during the year. Details of the Society activities during the year are provided below. ## **Sweet Charity** In January 2022, the Society began rehearsing for Sweet Charity to be performed at the Lowry Theatre, Salford from 17 to 21 May 2022. The Society welcomed old and new members who all thoroughly enjoyed being back together again, performing and being creative after the difficult lockdown periods. The cast included 29 members, who were supported by a production team which included a director, a musical director and a choreographer, as well as additional support from the Committee. The show was well received by the public and our membership enjoyed performing it, however, it became evident that Covid was still having some impact on ticket sales, with the public concern about cancellation of events and certain ongoing restrictions. Unfortunately, our ticket sales did not achieve as much as forecasted for this popular show and this resulted in the show making a significant loss. ## **Showcase** The Society was delighted to be asked to take part in Showcase at the Lowry Theatre on 24 July 2022. A cast of 24 members all performed a medley of songs from a musical as part of this event. This annual charity event included seven local amateur societies, each performing their own individual sections of musical theatre songs. The Showcase charity this year was Teenage Cancer Trust and this event raised over £9,000 for this charity in 2022. ## **Fundraising concert** As a result of the losses suffered following the performance of Sweet Charity, a fundraising event was held on 8 October 2022 in order to settle remaining costs incurred during the year. ## **Functions of the Trustees** The charity Trustees manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO. It is the duty of each charity Trustee: (a) to exercise his or her powers and to perform his or her functions as a Trustee of the CIO in the way he or she decides in good faith would be most likely to further the purposes of the CIO; and (b) to exercise, in the performance of those functions, such care and skill as is reasonable in the circumstances having regard in particular to: (i) any special knowledge or experience that he or she has or holds himself or herself out as having; and (ii) if he or she acts as a charity Trustee of the CIO in the course of a business or profession, to any special knowledge or experience that it is reasonable to expect of a person acting in the course of that kind of business or profession. ## **FINANCIAL REVIEW** ## **Charity Policy on Reserves** The Society currently has no policy on reserves. ## **Financial Performance - 2022** The key fact on the financial performance of the Society is that there was a net loss for the year of £7,472.65. This is primarily due to the lower than anticipated ticket sales for Sweet Charity (as noted above). This resulted in all available funds being spent on outstanding costs during the year. The Society currently has no assets and no outstanding liabilities. This underlines the importance of achieving audience attendance in terms of the finances of a musical theatre production. Like many other similar societies, the Society continues to face the challenge of ever-increasing costs of production, Performing Rights of circa 20% of gross box office receipts, and declining ticket sales as patrons reduce their spending as part of their personal austerity plans due to the cost of living crisis. The Society does not receive any public funding. The main problem the Society faces is securing the income required from ticket sales to balance the budget. But this remains a difficult target to deliver with so many alternatives for audience spending. Funding is not generally available to the Society but the Committee will continue to focus on how it can raise funds from other activities in its efforts to strengthen its financial reserves to underpin its future plans for the Society. The Committee will consider all options for the future of the Society during the course of 2023. ## **Declarations** The Trustees declare that they have approved the Trustees’ report above. Signed on behalf of the Society’s Trustees Kelly Harrington, Chair 26 October 2023 **ALL SAINTS MUSICAL PRODUCTIONS** ## **FINANCIAL ACCOUNTS FOR THE PERIOD FROM 1 JANUARY 2022 TO 31 DECEMBER 2022** |**ALL SAINTS MUSICAL PRODUCTIONS**||||||| |---|---|---|---|---|---|---| |||||||| |**FINANCIAL ACCOUNTS FOR THE PERIOD FROM 1 JANUARY 2022 TO 31 DECEMBER 2022**||||||| |||||||| |**Income and Expenditure Account**||||||| ||**Note**||**Total Funds**||**Total Funds**|| ||||**2022**||**2021**|| ||||**£**||**£**|| |**Income:**||||||| |Ticket Sales - Sweet Charity|||16,417.50||-|| |SocietyMembership|||1,730.00||330.00|| |Fundraisingactivities|||966.00||355.00|| |Refund of PerformingRights(Concord)|||441.00||-|| |**Total income**|||**19,554.50**||**685.00**|| |||||||| |**Expenditure:**||||||| |Expenditure on Sweet Charity|1||(24,899.33)||(2,088.32)|| |Rehearsal room hire|||(366.00)||-|| |Website|||-||(500.00)|| |NODA membershipand insurance|||(321.82)||(289.82)|| |Rent - Brookhouse|||(1,440.00)||-|| |**Total Expenditure**|||**(27,027.15)**||**(2,878.14)**|| |||||||| |**Net income/(expenditure) and net movement in funds for theyear**|||**(7,472.65)**||**(2,193.14)**|| |||||||| |||||||| |||||||| |||||||| |**Balance Sheet**|||**2022**||**2021**|| ||||**£**||**£**|| |**Fixed Assets**||||||| |None|||0||0|| |||||||| |**Current Assets**||||||| |Cash at bank/in hand|||0||9,935.79|| ||||**0**||**9,935.79**|| |||||||| |**Current Liabilities**||||||| |Creditors and accruals|||0||(2,193.14)|| |||||||| |**Net Current Assets**|||**0**||**7,742.65**|| |||||||| |**Represented by:**||||||| |**Accumulated funds**||||||| |Total Funds brought forward|||7,742.65||9,935.79|| |Surplus /(Defecit)for theyear|||(7,472.65)||(2,193.14)|| |**Total Funds carried forward**|||**0**||**7,742.65**|| |||||||| |||||||| ## **Accounting policies** ## **Basis of preparation** The financial statements of the charitable company have been prepared in accordance with the Charities SORP (FRSE) 'Accounting and Reporting by Charities; Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities (the FRSSE) (effective 1 January 2015)', and the Financial Reporting Standard for Smaller Entities (effective January 2015). The financial statements have been prepared under the historical costs convention 1. The accruals basis is used for all income and expenditure 2. Legacies, gifts and donations are brought into the accounts in the period when they were received 3. Depreciation on equipment is provided for at the rate of 25%on cost per annum 4. Taxation - The Society is a registered charity and as such is entitled to the exemption from tax to the extent that the income received falls within section 505 I.C.T.A 1988 and section 256 C.G.T.A.1992 and is applied to charitable purposes only. The accounts present a true and fair view and the accounting policies adopted. No changes to the accounting policy have occurred in the reporting period. ## **Notes to the Accounts** ## **1. Sweet Charity Expenditure** A breakdown of the expenditure shown in the income and expenditure account is below: |A breakdown of the expenditure shown in the income and|A breakdown of the expenditure shown in the income and| |---|---| ||| |**SWEET CHARITY EXPENDITURE**|| |Theatre Hire|£7,200.00| |Rehearsals|£1,356.25| |Rights, libs, scores|£3,720.60| |Choreographer|£750.00| |Musical Director|£1,000.00| |Orchestra|£3,150.00| |Sound|£1,282.38| |Scenery|£1,670.25| |Props|£336.00| |Costumes|£617.15| |Technical staff|£2,256.16| |Financial charges|£689.54| |Rehearsal pianist|£30.00| |Band arrangements|£100.00| |Transport|£307.00| |Projector|£250.00| |Photographer|£60.00| |Photocopying|£124.00| |**TOTAL**|**£24,899.33**| ## **2. Trustee’s Remuneration and Expenses** No remuneration was directly, or indirectly, paid, or payable to the Trustees, out of the funds for the year. **All Saints’ Accounts Jan 1[st] 2022 – Dec 31[st] 2022** |**31st Dec 2021**|**31st Dec 2021**|**31stDec 2022**|**31stDec 2022**| |---|---|---|---| |Cash in bank|£7,165.16|Cash in bank|£0.00| |Cash in hand|£307.49|Cash in hand|£0.00| |**TOTAL**|**£7,472.65 **|**TOTAL**|**£0.00**| |Total Income:
Total Expenditure:
**Total Loss:**|£19,554.50
(27,027.15)
**(7,472.65)**||| ## **Sweet Charity** |**INCOME**|**INCOME**|**EXPENDITURE**|**EXPENDITURE**| |---|---|---|---| |Tickets|£16,417.50|Theatre Hire|£7,200.00| |||Rehearsals|£1,356.25| |||Rights,libs,scores|£3,720.60| |||Director|£0.00| |||Choreographer|£750.00| |||MD|£1,000.00| |||Band|£3,150.00| |||Sound|£1,282.38| |||Lighting|£0.00| |||Scenery|£1,670.25| |||Props|£336.00| |||Costumes|£617.15| |||Tech. staff|£2,256.16| |||Financial charges|£689.54| |||Rehearsalpianist|£30.00| |||Band arrangements|£100.00| |||Transport|£307.00| |||Projector|£250.00| |||Photographer|£60.00| |||Photocopying|£124.00| |**TOTAL**|**£16,417.50 **|**TOTAL**|**£24,899.33**| |**LOSS:**
**(8,481.83)**|||| ## **Society** |**INCOME**|**INCOME**|**EXPENDITURE**|**EXPENDITURE**| |---|---|---|---| |Membership|£1,400.00|NODA Insurance|£249.82| |Subs|£330.00|NODA Membership|£72.00| |Concord Refund|£441.00|Showcase (rehearsal
room)|£300.00| |Fundraising event (to pay
for outstanding bills)|
£966.00|Fundraising Room Hire|£66.00| |||Brookhouse|£1,440.00| ||||| |**TOTAL**|**£3,137.00 **|**TOTAL**|**£2,127.82**| |**PROFIT:**
**£1,009.18**||||